Under the Canopy School
Minutes
General Board Meeting
Date and Time
Tuesday August 5, 2025 at 6:00 PM
Location
3205 W. 39th Street
Tulsa, OK. 74107
Persons who require a special accommodation to participate in these meetings should contact the Under the Canopy offices, 1110 South Yale Avenue, Tulsa, Oklahoma, 74112, (918) 205-1193, or via Email: info@underthecanopy.org, as far in advance as possible and preferably at least 48-hours before the date of the meeting. Persons using a TDD may contact OKLAHOMA RELAY at 1-800-722-0353 and voice calls should be made to 1-800-522-8506 to communicate via telephone with hearing telephone users and vice versa.
Authority: Title 25 Oklahoma Statutes, Section 311.A.1.
The agenda for this meeting was posted with the County Clerk, at our principal place of business, and online, 48 hours prior to the meeting.
Directors Present
Patrick Boulden, Shan Glandon, Stacey Leigh, Stan Khrapak
Directors Absent
Allison Irby Vu
Guests Present
Amber Gates, Kris Miller, Margaritte Arthrell-Knezek
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve minutes - July 16, 2025 Board Meeting
| Roll Call | |
|---|---|
| Allison Irby Vu |
Absent
|
| Stan Khrapak |
Aye
|
| Stacey Leigh |
Aye
|
| Shan Glandon |
Aye
|
| Patrick Boulden |
Aye
|
II. For Vote
A.
BOARD POLICY ON TRANSPORTATION
Stan read out loud the some of the points of the policy.
Shan has edits on the numbering of the outline.
Shan mentioned the item titled 'Use of School Owned or Contracted Vehicles' should move from Special Events section to Compliance and Oversight section.
Stacey asked how will we know if we have students who have an IEP requiring transportation. Margaritte has budgeted for the purchase of a nonCDL bus.
Stan asked if school families know that we do not offer busing.
Margaritte mentioned there is a charter school collaborative for busing
| Roll Call | |
|---|---|
| Stan Khrapak |
Aye
|
| Shan Glandon |
Aye
|
| Patrick Boulden |
Aye
|
| Allison Irby Vu |
Absent
|
| Stacey Leigh |
Aye
|
B.
Vote to Approve Family Handbook
C.
Election of Board Officers
| Roll Call | |
|---|---|
| Allison Irby Vu |
Absent
|
| Patrick Boulden |
Aye
|
| Shan Glandon |
Aye
|
| Stacey Leigh |
Aye
|
| Stan Khrapak |
Aye
|
D.
CSP Fall Revision for Implementation year
Margaritte discussed the revisions of the CSP budget that she made in the planning year and implementation year.
| Roll Call | |
|---|---|
| Stan Khrapak |
Aye
|
| Patrick Boulden |
Aye
|
| Shan Glandon |
Aye
|
| Allison Irby Vu |
Absent
|
E.
Safety and Emergency procedures handbook
Shan asked for the Visitor section to be reorganized for two subjects: Visitors and Volunteers and specify the sign in process and flow.
Shan suggested to include the announcement of location of fire if known.
Shan suggested to include list of how often and what type of drill will be conducted.
Stan suggested to look into Tulsa Police free training for Intruder on Campus.
Stacey suggested a section on 'Student who brings a weapon to school'.
| Roll Call | |
|---|---|
| Shan Glandon |
Aye
|
| Allison Irby Vu |
Absent
|
| Patrick Boulden |
Aye
|
| Stan Khrapak |
Aye
|
| Stacey Leigh |
Aye
|
F.
Vote to Approve Prime Vendors to Furnish Food and other items
| Roll Call | |
|---|---|
| Stan Khrapak |
Aye
|
| Patrick Boulden |
Aye
|
| Allison Irby Vu |
Absent
|
| Stacey Leigh |
Aye
|
| Shan Glandon |
Aye
|
III. Reports
A.
Head of School Report
B.
Governance/Legal Committee
Nothing to report at this time.
C.
Education Committee
Stacey discussed her experience with the training she did with the Alliance for Public Waldorf Education.
Stacey discussed training about the role of the board:
- Not to micro-manage,
- Understanding shift from planning/founding board to implementation board.
- The Board is ultimately responsible for how students perform on state exams and for fiscal responsibility.
- Board needs to reassess their needs moving forward. Shan mentioned the goals and skills survey Stan has been discussing.
- Day to day running of the school should be entrusted to the employees.
- Understanding relationship and role of board member to parents, when to speak with Margaritte.
- The board should be discuss how to handle conflicts within the school community that are brought to their attention.
- Future discussion: budget uses, unrestricted reserves of 10%, office shouldn't handle cash, fundraising, gifts.
Amber discussed the Summer Institute:
- Jared Coady will be talking about the philosophy of Waldorf, deeper discussions of anthroposophy, meditations, help with lesson planning, chalkboard drawing, crayon drawings.
- The rhythm of the day: start with singing, then learning time, next break, learning time, lunch, teacher independent work session, then artist expression time, then closing verse.
- The teachers are reading How to Know Higher Worlds by Rudolph Steiner
Margaritte gave a tour of the school building in progress of renovations.