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Under the Canopy School

General Board Meeting

Under the Canopy School
Published on May 13, 2025 at 4:05 PM CDT
Amended on May 13, 2025 at 6:02 PM CDT

Date and Time

Tuesday May 13, 2025 at 6:00 PM CDT

Location

UTCS Office

1110 S. Yale Avenue

Tulsa, OK. 74112

Persons who require a special accommodation to participate in these meetings should contact the Under the Canopy offices, 1110 South Yale Avenue, Tulsa, Oklahoma, 74112, (918) 205-1193, or via Email: info@underthecanopy.org, as far in advance as possible and preferably at least 48-hours before the date of the meeting. Persons using a TDD may contact OKLAHOMA RELAY at 1-800-722-0353 and voice calls should be made to 1-800-522-8506 to communicate via telephone with hearing telephone users and vice versa.

 

Authority: Title 25 Oklahoma Statutes, Section 311.A.1.


 

The agenda for this meeting was posted with the County Clerk, at our principal place of business, and online, 48 hours prior to the meeting.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 6:00 PM
  A. Record Attendance   1 m
  B. Call the Meeting to Order   Stan Khrapak 1 m
  C. Approve minutes - April 8, 2025 General Meeting Approve Minutes Stan Khrapak 5 m
     
  D. Approve Minutes April 29, 2025 Approve Minutes Stan Khrapak 5 m
     
II. Reminder:
III. For Vote 6:12 PM
 

These items are for consideration, discussion, and possible approval, denial, adoption, amendment, or revision by the board.


 

  
  A. Vote to approve the March 2025 Financial report Vote Allison Irby Vu 5 m
   

New template format

  
  B. Purchase of Classroom Desks and Chairs Vote Kris Miller 5 m
   

3 classroom sets (26) of wooden desks, chairs, and teacher easel - $40,945

Purchase funding from CSP

  
  C. Proposal from 1 Architecture Vote Margaritte Arthrell-Knezek 8 m
   

Scope of work, gather codes for code compliant renovations to utilize CSP funds. Draft construction documents to move forward with renovation. All paid for by donor. 

  
  D. Contract from 1 Architecture Vote Margaritte Arthrell-Knezek 5 m
   

Contract for the work.

  
  E. Purchase of Building Access System Vote Kris Miller 5 m
   

 

4 secure access points to the building:

  1. Front entry - door bell with video and intercom for visitors, badge entry for employees
  2. Kitchen delivery door - badge access for employees
  3. PreK classroom / playground door - badge access for employees
  4. North entry - badge access for employees 

Management:

  • badges assigned to employees
  • badge access can be scheduled 
  • admin manages badge scheduling and oversight 
  
  F. Purchasing Internet Network Components Vote Kris Miller 5 m
   

Building main data frame and intermediate data frames, $6,892.50.

  
  G. Purchasing Networking Internet Access throughout the building Vote Kris Miller 5 m
   

Cabling and installing internet access points in all classrooms and offices in the building, $13,990.25.

Coordinating with the internet service provider for the build out and establishing internet access.

  
  H. Contract with 81 West Construction LLC Vote Margaritte Arthrell-Knezek 5 m
   

Contract for painting the building interior for $18,000 of labor and materials. Not including paint.

  
IV. Old Business
V. Reports 6:55 PM
 

These items are for consideration, discussion, and possible approval, denial, adoption, amendment, or revision:


 

  
  A. Head of School FYI Margaritte Arthrell-Knezek 10 m
  B. Education Committee FYI Shan Glandon 5 m
  C. Facility Committee FYI Margaritte Arthrell-Knezek 15 m
  D. Governance/Legal Committee FYI Patrick Boulden 5 m
VI. Discussion 7:30 PM
 

Other than discussion, no action by the board will be taken.


 

  
  A. Employee Handbook draft Discuss Margaritte Arthrell-Knezek 5 m
   

Please edit and make comments on the Employee Handbook. To be voted on at the next meeting. MAK sent a copy via google docs.

  
  B. Summer fundraiser Committee meeting Discuss Margaritte Arthrell-Knezek 3 m
   

We will be hosting a summer fundraiser to help with renovation of our building not covered by CSP. Please come to the meeting.  Monday June 2nd 6-7:30. 

  
  C. Year 1 budget comments Discuss Margaritte Arthrell-Knezek 15 m
   

Year 1 budget to be edited and commented on for vote at May 23rd meeting. 

  
VII. NEW BUSINESS:
 

New business is any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda. 25 O.S. Subsection 311.A.10


 

  
VIII. Proposals for Future Agenda Items
 

Board members and UTCS school employees can propose agenda items for upcoming board meetings.

 

  
IX. General Announcements
 

General announcements about any topic, not necessarily UTCS related, by board members.

  
X. Public Comments
 

limited to 3 minutes

  
XI. Closing Items 7:53 PM
  A. Adjourn Meeting FYI Stan Khrapak 1 m