Under the Canopy School
Board Retreat
Under the Canopy School
Published on May 15, 2026 at 4:46 PM CDT
Date and Time
Saturday May 16, 2026 at 10:00 AM CDT
Location
Gradient: Tulsa's Hub for Innovation
12 N. Cheyenne
Tulsa, OK 74103
Agenda
| Purpose | Presenter | Time | |||
|---|---|---|---|---|---|
| I. | Opening Items | 10:00 AM | |||
| A. | Record Attendance | 1 m | |||
| B. | Call the Meeting to Order | ||||
| II. | Welcome, Introductions & Retreat Goals. 10 - 10:15 AM | 10:01 AM | |||
| A. | Opening remarks from the Board President | FYI | |||
| B. | Introductions from each board member | FYI | |||
| C. | Overview of retreat objectives and desired outcomes | Discuss | |||
| III. | Mission, Vision & Strategic Direction. 10:15 - 11 AM | ||||
| A. | Revisit Under the Canopy’s mission and Waldorf-inspired model grounded in nature, art, and music | Discuss | |||
| B. | Review our first year of school operation: key successes and lessons learned | Discuss | |||
| C. | Discuss long-term vision for curriculum, enrollment, and community impact | Discuss | |||
| D. | Identify 2–3 strategic priorities for 2026/27 and beyond | Discuss | |||
| IV. | Governance Roles, Responsibilities & Compliance 11 - 11:30 AM | ||||
| A. | Clarify board roles, committee expectations, and bylaws | FYI | |||
| B. | Review charter requirements, oversight obligations, and open meeting laws | Discuss | |||
| C. | Confirm annual board goals (training hours, compliance, committee structure, recruitment needs) | Discuss | |||
| V. | Lunch Break. 11:30 AM - 12:15 PM | ||||
| VI. | Financial Health Discussion. 12:15 - 1:15 PM | ||||
| A. | Review of institutional financial health with external treasurer (availability permitting) | Discuss | |||
| B. | Current-year budget review and fiscal forecast | FYI | |||
| C. | Revenue streams: state aid, federal funds, grants, philanthropy | Discuss | |||
| D. | Identify financial risk areas and mitigation strategies | Discuss | |||
| E. | Align on financial priorities for the next 12 months | Discuss | |||
| F. | Overview of the new Foundation Board and its fundraising direction | FYI | |||
| VII. | Academic and Operational Performance. 1:15 - 2:15 PM | ||||
| A. | Enrollment, attendance, and student support trends | Discuss | |||
| B. | Early academic indicators and program implementation | Discuss | |||
| C. | Staff capacity, leadership updates, and operational needs | Discuss | |||
| D. | Identify immediate opportunities for improvement | Discuss | |||
| VIII. | Strategic Workshopping & Planning Session. 2:15 - 3:45 PM | 10:01 AM | |||
| A. | Deep dive into 2–3 chosen strategic priorities | Discuss | 5 m | ||
|
enrollment strategy, facilities planning, partnerships, fundraising, or board recruitment |
|||||
| B. | Set measurable goals and ownership for each | Discuss | 5 m | ||
| IX. | Closing, Commitments & Next Steps. 3:15 - 4 PM | 10:11 AM | |||
| A. | Each board member shares one personal commitment for the upcoming year | Discuss | 5 m | ||
| B. | Confirm action items, future voting items, timelines, and responsible parties | Discuss | 5 m | ||
| C. | Set dates for follow-up and progress check-ins | Discuss | 5 m | ||
| D. | Formal board member invitation | Discuss | 5 m | ||
| E. | Room layout and reservation options at Gradient | Discuss | 5 m | ||
| F. | Backup venue recommendations | Discuss | 5 m | ||
| G. | Slide deck outline for the retreat | Discuss | 5 m | ||
| X. | Executive Session. 4 - 4:20 PM | 10:46 AM | |||
| A. | Discuss specific personnel matters, confidential legal advice, or real estate negotiations | Discuss | 5 m | ||
| XI. | Closing Items | 10:51 AM | |||
| A. | Adjourn Meeting | Vote | |||