Under the Canopy School
Annual Meeting
Date and Time
Location
1110 S. Yale Ave.
Tulsa, OK. 74112
Persons who require a special accommodation to participate in these meetings should contact the Under the Canopy offices, 1110 South Yale Avenue, Tulsa, Oklahoma, 74112, (918) 205-1193, or via Email: info@underthecanopy.org, as far in advance as possible and preferably at least 48-hours before the date of the meeting. Persons using a TDD may contact OKLAHOMA RELAY at 1-800-722-0353 and voice calls should be made to 1-800-522-8506 to communicate via telephone with hearing telephone users and vice versa.
Authority: Title 25 Oklahoma Statutes, Section 311.A.1.
The agenda for this meeting was posted with the County Clerk, at our principal place of business, and online, 48 hours prior to the meeting.
Agenda
| Purpose | Presenter | Time | |||
|---|---|---|---|---|---|
| I. | Opening Items | 6:00 PM | |||
| A. | Record Attendance | 1 m | |||
| B. | Call the Meeting to Order | Stan Khrapak | 1 m | ||
| C. | Approve minutes - July 8, 2025 Board Meeting | Approve Minutes | Stan Khrapak | 5 m | |
| II. | Reminder: | ||||
| III. | For Vote | 6:07 PM | |||
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These items are for consideration, discussion, and possible approval, denial, adoption, amendment, or revision by the board.
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| A. | Vote to approve June financial statement | Vote | Margaritte Arthrell-Knezek | 5 m | |
| B. | BOARD POLICY ON TRANSPORTATION | Vote | Margaritte Arthrell-Knezek | 5 m | |
| C. | Vote to Reinstate Stan Khrapak and Shan Glandon As Board members | Vote | Patrick Boulden | 5 m | |
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Stan and Shan will be reinstated as board members. |
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| D. | Vote to approve School supplies order | Vote | Margaritte Arthrell-Knezek | 5 m | |
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Vote to approve a list of essential items used for the school in year one. |
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| E. | Vote to approve loan contract with Oppenheimer Development Properties LLC | Vote | Margaritte Arthrell-Knezek | 5 m | |
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This is the revised term sheet that includes edits that Allison and Patrick sent. |
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| F. | Vote to approve Kazar Security order | Vote | Kris Miller | 5 m | |
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Contract to approve a building alarm, security cameras and bade access to the building. |
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| G. | Vote to approve Procurement Policy edits | Vote | Margaritte Arthrell-Knezek | 5 m | |
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Andrea Murrell the external treasurer recommends we do not change Section G2B and instead: Approve an electronic signature of a check signing board member for warrant. Run the check register, send to the board member and have them approve before checks go out, all electronically.
She does recommend changing Section H3B to just Stan's signature or Allison's, not both.
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| H. | Lightbulb purchase | Vote | Kris Miller | 3 m | |
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LED conversion lightbulbs for existing fixtures. |
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| I. | Vendor to serve pizza for school lunch | Vote | Kris Miller | 3 m | |
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Pizza to be served every Friday as the school lunch option. |
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| J. | Vendor contract to Furnish Food Service | Vote | Kris Miller | 3 m | |
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Vendor to furnish food service for school lunch Mondays - Thursdays. |
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| IV. | Old Business | ||||
| V. | Reports | 6:51 PM | |||
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These items are for consideration, discussion, and possible approval, denial, adoption, amendment, or revision:
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| A. | Head of School Report | FYI | Margaritte Arthrell-Knezek | 8 m | |
| B. | Governance/Legal Committee | FYI | Patrick Boulden | 5 m | |
| C. | Education Committee | FYI | Amber Gates | 8 m | |
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Amber's report and Shan report back on Waldorf 101. |
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| VI. | Discussion | 7:12 PM | |||
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Other than discussion, no action by the board will be taken.
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| A. | School Board Training | Discuss | Margaritte Arthrell-Knezek | 5 m | |
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Discuss schedule and expectations for school board training. |
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| B. | Discuss board goal setting workshop/retreat | Discuss | Margaritte Arthrell-Knezek | 5 m | |
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Discuss board goal setting for the new school year and when we can have a retreat or workshop to do this. |
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| VII. | NEW BUSINESS: | ||||
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New business is any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda. 25 O.S. Subsection 311.A.10
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| VIII. | Proposals for Future Agenda Items | ||||
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Board members and UTCS school employees can propose agenda items for upcoming board meetings.
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| IX. | General Announcements | ||||
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General announcements about any topic, not necessarily UTCS related, by board members. |
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| X. | Public Comments | ||||
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limited to 3 minutes |
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| XI. | Closing Items | 7:22 PM | |||
| A. | Adjourn Meeting | FYI | Stan Khrapak | 1 m | |