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Under the Canopy School

General Board Meeting

Under the Canopy School
Published on June 24, 2025 at 12:04 PM CDT

Date and Time

Tuesday June 24, 2025 at 6:00 PM CDT

Location

UTCS Office

1110 S. Yale Avenue

Tulsa, OK. 74112

Persons who require a special accommodation to participate in these meetings should contact the Under the Canopy offices, 1110 South Yale Avenue, Tulsa, Oklahoma, 74112, (918) 205-1193, or via Email: info@underthecanopy.org, as far in advance as possible and preferably at least 48-hours before the date of the meeting. Persons using a TDD may contact OKLAHOMA RELAY at 1-800-722-0353 and voice calls should be made to 1-800-522-8506 to communicate via telephone with hearing telephone users and vice versa.

 

Authority: Title 25 Oklahoma Statutes, Section 311.A.1.


 

The agenda for this meeting was posted with the County Clerk, at our principal place of business, and online, 48 hours prior to the meeting.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 6:00 PM
  A. Record Attendance   1 m
  B. Call the Meeting to Order   Stan Khrapak 1 m
  C. Approve minutes - Special Meeting on June 12, 2025 Approve Minutes Stan Khrapak 5 m
     
II. Reminder:
III. For Vote 6:07 PM
 

These items are for consideration, discussion, and possible approval, denial, adoption, amendment, or revision by the board.


 

  
  A. Vote to approve May financial statement Vote Allison Irby Vu 5 m
  B. Electrician Proposal Vote Kris Miller 5 m
   

Line items on the proposal coordinate with the code compliance list.

  
  C. HVAC Proposal Vote Margaritte Arthrell-Knezek 5 m
  D. Fire Alarm System Vote Kris Miller 5 m
  E. Approval of adding Student Records Portal and API to Sylogist SIS contract Vote Kris Miller 5 m
   

Student Records Portal is $522 for the year.

Student Records Portal will help with enrollment as well as digital forms such as Free and Reduced Lunch.

 

API - Application Programming Interface - to connect Parent Square with Sylogist.

  
  F. Trash and Recycling Proposal Vote Kris Miller 3 m
   

American Waste $215/month:

  • 6 yard waste bin, 1 pick-up/week
  • 4 yard recycle bin, for paper + glass + plastic, pick-up every other week
  • free bin delivery because doing both waste and recycle

One time fee of $125 for locking bar on waste dumpster

  
  G. vote to approve the rescinding of a teachers agreement Vote Margaritte Arthrell-Knezek 3 m
  H. Contracts for Summer Institute Presenters Vote Margaritte Arthrell-Knezek 5 m
  I. Furniture Purchasing Vote Margaritte Arthrell-Knezek 5 m
  J. Kitchen Appliances & Renovations Purchasing Vote Kris Miller 3 m
   

Appliance purchasing

  
  K. Stroud Braided Rugs Vote Kris Miller 3 m
  L. Approval of Chalkboard purchasing Vote Kris Miller 5 m
  M. Student Portrait photographer Dana Kent Vote Kris Miller 3 m
   

pictures will be used for yearbook

  
IV. Old Business
V. Reports 7:02 PM
 

These items are for consideration, discussion, and possible approval, denial, adoption, amendment, or revision:


 

  
  A. Head of School Report FYI Margaritte Arthrell-Knezek 10 m
  B. Governance/Legal Committee FYI Patrick Boulden 5 m
  C. Education Committee FYI Shan Glandon 5 m
   

Report on trip to Austin Waldorf school. 

  
VI. Discussion
 

Other than discussion, no action by the board will be taken.


 

  
VII. NEW BUSINESS:
 

New business is any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda. 25 O.S. Subsection 311.A.10


 

  
VIII. Proposals for Future Agenda Items
 

Board members and UTCS school employees can propose agenda items for upcoming board meetings.

 

  
IX. General Announcements
 

General announcements about any topic, not necessarily UTCS related, by board members.

  
X. Public Comments
 

limited to 3 minutes

  
XI. Closing Items 7:22 PM
  A. Adjourn Meeting FYI Stan Khrapak 1 m