Ogden Preparatory Academy
Minutes
OPA Board of Directors Meeting
Date and Time
Thursday January 14, 2021 at 4:30 PM
Location
VIRTUAL via Google Meet
https://meet.google.com/hgm-kcft-kbn
VISION: Ogden Preparatory Academy’s vision is to create a positive, nurturing environment for students to grow and learn as they develop the skills necessary to become tomorrow’s leaders. Through high academic expectations and experiences, bilingual exposure, leadership roles and commitment to community, OPA students will gain confidence and a sense of self worth that will prepare them to face the challenges in a competitive world.
Directors Present
J. Howell (remote), S. Mejeur (remote), S. Zwygart (remote), T. D'Hulst (remote)
Directors Absent
M. Ward, N. Bowsher, W. Davis
Ex Officio Members Present
D. Deem (remote), K. Kennington (remote), S. Mathers (remote)
Non Voting Members Present
D. Deem (remote), K. Kennington (remote), S. Mathers (remote)
Guests Present
Andrew Smith (remote), Elizabeth Callison (remote), Spencer Adams (remote), Stephanie Wright (remote), Teryl Young (remote)
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
S. Zwygart called a meeting of the board of directors of Ogden Preparatory Academy to order on Thursday Jan 14, 2021 at 4:34 PM.
C.
Approve Minutes
T. D'Hulst made a motion to approve the minutes from OPA Board of Directors Meeting on 12-10-20.
S. Mejeur seconded the motion.
The board VOTED unanimously to approve the motion.
II. Public Comment
A.
Opportunity for Public Comment
Anna Cash was in attendance. Anna schedules a community seed swap toward the end of February. She is wondering if we can move forward with the seed exchange. Stephanie Mathers inquired if it could be a drive through. Anna is working on a website to do more online. There is more excitement with in person. They have discussed time slots. Many attendees are not technologically inclined.
Stefanie Zwygart is concerned about putting on an event when so many other things have been cancelled. Not typically possible to have it outside toward the end of February.
The Seed exchange in its traditional form would not be possible in February. Anna will explore options.
Stefanie Zwygart is concerned about putting on an event when so many other things have been cancelled. Not typically possible to have it outside toward the end of February.
The Seed exchange in its traditional form would not be possible in February. Anna will explore options.
B.
Opportunity for public comment on OPA Fee Schedule for school year 2021-2022.
No public comments.
No public comments have been received on the website either.
No public comments have been received on the website either.
III. Finance
A.
Financial Review
Spencer reviewed the financial report.
The initial budget was conservative, and we are doing well.
The initial budget was conservative, and we are doing well.
B.
E-Rate Changes
T. D'Hulst made a motion to approve the E-Rate changes as provided in the agenda documentation.
S. Mejeur seconded the motion.
Discussed the reasons for the update and the choice of moving forward with Meraki. Through the E-Rate program, we chose Frubu as the vendor, and we can change equipment under the E-Rate.
The board VOTED unanimously to approve the motion.
C.
Copy Machine Purchase
S. Mejeur made a motion to approve the copy machine purchase.
J. Howell seconded the motion.
Reviewed the Copy machine purchase and debt payoff.
The board VOTED unanimously to approve the motion.
D.
Garbage and Recycling Contract
J. Howell made a motion to approve the switch to Ace for disposal.
S. Mejeur seconded the motion.
Reviewed the agreements for Garbage.
The board VOTED unanimously to approve the motion.
IV. School Update
A.
Administrative Board Report
Kasey, Stephanie, and Debbie reviewed updates.
- 92 Elementary students will be returning to in person learning for Semester 2. Classrooms are balanced throughout the grades, classrooms will be capped. Teachers are relieved to see the students returning. Kasey has not heard any teacher complaints. There is still a waiting list, but it is currently small.
- i-Ready MOY diagnostic and Acadience Reading assessment are underway.
- Reviewed quarantines. All quarantined individuals will return on Tuesday.
- 28 Junior High students are moving to in person learning. Students can move to online at any time.
- Credit Recovery is underway for 9th graders who lost credit semester 1.
- Stephanie has implemented a Help Room for students on their "off" day.
- Stephanie is pulling together a group of staff to explore the option of moving to 4 days/week for quarter 4. She will update the Board with information as it is explored.
B.
Quarantine Policy review and potential edits.
T. D'Hulst made a motion to table any changes to the quarantine policy.
S. Mejeur seconded the motion.
1. School manual updates. Our data supports the no quarantine if masked. Students at elementary are wearing masks. For lunch, when distances can't be maintained and everyone is unmasked, a seating chart must be maintained and followed, so we can contact trace easier rather than put out the whole class. There are concerns that the School Manual does not align completely with the CDC guidelines.
There is a concern that the playground contact is not traceable. We are concerned about the safety of the teachers.
2. Vaccines are safe and prevent seriousness of COVID, but the person may be infected and may be contagious - this is unknown. Health Department hasn't received guidance on vaccines. Jessica will inquire with the Health Department.
3. 90 day after recovery a person is considered immune.
The board VOTED unanimously to approve the motion.
There is a concern that the playground contact is not traceable. We are concerned about the safety of the teachers.
2. Vaccines are safe and prevent seriousness of COVID, but the person may be infected and may be contagious - this is unknown. Health Department hasn't received guidance on vaccines. Jessica will inquire with the Health Department.
3. 90 day after recovery a person is considered immune.
V. Board Training
A.
Auditor Trainings
Trainings are on Trello. Please put a comment when you complete them on the Trello card.
VI. Committee Reports
A.
Governance
Nothing to report.
B.
Academic Excellence
Nothing to report.
C.
Development
Nothing to report.
VII. Other Business
A.
Discussion
Nothing to report.
VIII. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 5:30 PM.
Respectfully Submitted,
S. Zwygart
Anna Cash