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Ogden Preparatory Academy

OPA Board of Directors Meeting

Published on August 9, 2023 at 4:05 PM MDT
Amended on August 16, 2023 at 7:52 AM MDT

Date and Time

Thursday August 17, 2023 at 4:30 PM MDT

Location

1487 Lincoln Avenue

Ogden UT 84404

 

Board Room (upstairs)

The Mission of the Ogden Preparatory Academy Charter School is to provide a challenging curriculum where academic excellence, character development, and individual growth are nurtured in a safe and happy environment that involves the active participation of students, teachers, parents and community members.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 4:30 PM
  A. Call the Meeting to Order  
   

The Board of Directors will be touring the Early Childhood Center from 4:30 to approximately 4:45 pm. 

  
  B. Record Attendance   1 m
  C. Approve Minutes Approve Minutes Sara Mejeur 1 m
    Approve minutes for OPA Board of Directors Meeting on June 28, 2023  
  D. Opportunity for Public Input   5 m
  E. Ratify June 28 Votes 5 m
   

The OPA Board of Directors approved the following in the 06-28-2023 Board meeting:

  1. 06-08-2023 Minutes
  2. Final FY23 budget
  3. Initial FY24 budget
  4. Insurance renewal
  5. Lexia Software Purchase
  6. Waterford Renewal
  7. Rennaissance-Star Reading Assessment Renewal
  8. Junior High Math Diagnostic Assessment acquisition
  9. Flashlight 360 purchase
  10. i-Ready Renewal
  11. Fencing propsal
  12. LETRS supplemental materials purchase
  13. FY24 Board Meeting Schedule
  14. Proposed Bylaws edits
  15. Employee Handbook updates
  
II. Finance 4:42 PM
  A. Financial Review FYI Spencer Adams 5 m
  B. CD and Money Market Account Vote Debbie Deem 5 m
   

Previously, the Board voted to move some funds into CDs with Mountain America Credit Union. After the vote, the Credit Union's rates have changed. When discussing the fund transfer with Zion's, they agreed to the following rates:

  • 12 Month CD – 5.25% APY 
  • 48 month CD – 4.00% APY 

Zions also has a sweep money market account with higher interest than the checking account. The finance team recommends sweeping our checking funds into the money market account to take advantage of the increased interest.

  
  C. ECC Blinds Vote Debbie Deem 5 m
   

One West will provide blinds for the classrooms as part of their agreement. We need blinds for the office windows. 

Current bid from Budget Blinds $9,963. We reached out for other bids, but have not received any responses. 

  
  D. Chromebook Licenses Vote Debbie Deem 5 m
   

We purchased 180 new chromebooks in the spring. We were hoping to free up some licenses, so we wouldn't have to buy a full 180; however, we were unable to.

Proposal: 

Ratify the purchase of 180 Chromebook licenses.

  
  E. Elementary Library cabinets and shelves Vote Debbie Deem 5 m
   

We propose adding book shelves, and additional cabinets to the Elementary Library. 

Woodcreek Cabinetry installed the cabinets in the ECC, and has quoted $6,140 for 5 tall bookshelves, 1 short bookshelf, and 10 feet of cabinets with countertop.

  
  F. Re-Key JH and possibly Elementary Vote Debbie Deem 5 m
   

The Elementary classrooms were upgraded to lock from the inside. The JH classrooms do not lock from the inside. We propose re-keying the JH to match the ECC key system for continuity and to get the door locks into compliance with safety protocols. It would be helpful to update the Elementary as well, but it doesn't have the same safety concerns. Total project between $30,000 and $60,000 depending on scope and installation requirements.

  
III. Administrative Business 5:12 PM
  A. Administrative Board Report FYI Debbie Deem 5 m
  B. FY24 School Plan Vote Debbie Deem 5 m
  C. Special Education Policy and Procedures Manual Vote Elizabeth Callison 5 m
   

This has been submitted to USBE for preapproval.

  
  D. Early Literacy Plan Vote Stephanie Wright 5 m
IV. Policy Updates
V. Other Discussion 5:32 PM
  A. Discussion Discuss Debbie Deem 5 m
VI. Closing Items 5:37 PM
  A. Adjourn Meeting FYI Sara Mejeur