Cold Spring School
Minutes
Board Meeting
Date and Time
Tuesday November 21, 2023 at 5:30 PM
Location
3650 Cold Spring Road, Indianapolis, IN 46222
A regular meeting of the Cold Spring School, Inc. Board of Directors will be held on Tuesday, November 21, 2023. The meeting will start at 5:30 pm at Cold Spring School.
Directors Present
B. Tran, C. Wise, J. Renbarger, K. Castro, M. Kolar, N. Torres
Directors Absent
None
Guests Present
C. Stipes, Carrie Bruns, R. Moore, Ricky Ritter, IPS
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Minutes
| Roll Call | |
|---|---|
| J. Renbarger |
Aye
|
| B. Tran |
Aye
|
| K. Castro |
Aye
|
| M. Kolar |
Abstain
|
| C. Wise |
Aye
|
| N. Torres |
Aye
|
II. Financial Report
A.
Monthly Financial Report
C. Bruns voted to approve with the board
B.
Audit Presentation
JR Renbarger spoke about the audit that was completed by Donovan CPAs.
There were no difficulties encountered with the Cold Spring executive team in gathering data. Cold Spring received a favorable letter from Donovan CPAs concerning the audit.
Carrie Bruns voted to approve the report
III. New Business
A.
New Board Member
This took place at the beginning of the meeting.
B.
Personnel Report
C.
Staffing Allocation
C. Stipes presented
There is a need for instructional assistants (IA) in Kindergarten and first grade. We currently have two IAs and their hours would increase from 20 hours per week to 28 hours per week. We are looking to hire two additional IAs. The increase in hours allows the IA to be at the school during the entire instructional block of time.
K. Jackson asked if these new hires would be able to be funded long-term. C. Stipes said that they would be.
(Carrie Bruns left at 6:26 p.m.)
D.
Make-Up Work Policy Update
C. Stipes presented
This policy was done in conjunction with AJ Barcome. The changes only affect middle school students.
For middle school students - Any missing work can be completed and returned by the Friday of the following week in which the assignment was assigned. The window for makeup work will have a maximum of 10 days and a minimum of 5 days. All make-up work will be graded prior to the deadline, but the highest possible grade entered into the grade book will be 80%.
This policy would go into place in January 2024.
E.
Update 23-24 SY Calendar
C. Stipes presented
C. Stipes researched other schools in the area and could not find a school that would be in session on April 8th during the eclipse.
Cold Spring is voting to add a synchronous e-learning day for all students on April 8, 2024, to allow students and families the option to participate in the solar eclipse. April 8, 2024, would be a synchronous e-learning day for all students.
IV. Other Business
A.
For the Good of the Order
A principal report was sent to board members before the meeting.
Many activities have happened since the September board meeting:
Storybook Character Event
Trunk or Treat Family Night
Crossroads Airshow – Middle School Field Trip
Elements of STEM Career Event with Eli Lilly
8th Grade High School Visits
Middle School Mentoring Program
Athletics:
Girls Volleyball – UNDEFEATED! and 3 MS Players Chosen for IPS All Star Team
Tennis – Middle School City Champions
Softball – Runner Up City Champions
Enroll Indy, Round One:
Cold Spring is ranking highly for applicants in round one of Enroll Indy.
Cold Spring School successfully submitted their application to remain a STEM Certified School.
V. Closing Items
A.
Adjourn Meeting
- CSS Financial Reports 103123.pdf
- CSS Budget vs Actual 103123.pdf
- Cold Spring - 2023 Communication Letter.pdf
- November 2023 Personnel Report.pdf
- Make-Up Work Policy Proposal_November 2023.pdf
- Calendar 23-24_Updated 11.21.23.pdf
Financials presented by Brian Anderson
Audit: clean opinion with no adjustments
Monthly: No surprises, no changes. Cold Spring remains in a positive financial position.
C. Stipes stated that a grant for Robotics was awarded that will help offset costs associated with the program
C. Stipes announced that Cold Spring School is owed additional ESSR funds and those will be awarded shortly. Funds must be spent by 8/31/2024. The executive team is looking at ways to spend this money with input from the board.