Cold Spring School
Minutes
Board Meeting
Date and Time
Wednesday May 17, 2023 at 6:00 PM
Location
Cold Spring School
A regular meeting of the Cold Spring School, Inc. Board of Directors will meet on Wednesday, May 17, 2023. The meeting will start at 6:00pm at Cold Spring School.
Directors Present
B. Tran, C. Wise, J. Renbarger, K. Castro, M. Kolar, N. Torres, T. Pearson
Directors Absent
P. Gill
Guests Present
A. Barcome, C. Bruns, C. Stipes, T. Robinson
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Minutes
II. Financial Report
A.
Monthly Financial Report
B.
Donation Report
Not presented, not needed
III. New Business
A.
Personal Report
Question was asked if there is an exit interview process. CSS does not have a formal exit interview process.
Questions were asked about the diversity of the candidate pool. Principal Robinson stated that racially they are not diverse but with gender they are.
Discussion was had on CSS and their relationship with local University and job fairs. We discussed how to build relationships with Marian University Dept of Education
B.
23-24 SY Staff Retention Bonuses
Funds are accounted for in the budget. These are in addition to the other bonuses CSS has.
C.
403(b) Retirement Plan
Cody Stipes presented.
This is a pre-tax retirement fund. This offers a higher contribution level than a ROTH.
There is an agency that is already doing this with other schools like ours. There is no cost for CSS to offer this to employees.
This was not an action item but the consensus of the board is that leadership should go through with offering the 403(b) for employees.
D.
2023-2024 Board Meeting Dates
E.
Employee Guidebook Updates
Updates include:
Staff Handbook Updates – All updates provided by HCC
- Removed the Indiana Smoking Ban section from our previous guidebook. The Indiana Smoking Ban Policy is no longer required by state law as long as an organization has a No Smoking Policy, which we already had in place.
- Updated HCC PEO language and definitions on the first page.
- Updated the FMLA Poster to the most current version.
Student/Family Handbook Updates
- Updated entry/arrival time (8:35 AM) and car rider dismissal time (3:30 PM) on page 3.
- Updated the dress code link, related arts course offerings, and middle school block schedule language on page 5.
- Added bolded and underlined emphasis for early dismissal time on page 8.
- Added bolded and underlined emphasis for immunizations and updated school year on page 9.
- Changed dates for parent teacher conferences on page 11.
- Updated assessment calendar and grading period information dates on page 12.
F.
Student/Family Handbook Updates
Student/Family Handbook Updates
- Updated entry/arrival time (8:35 AM) and car rider dismissal time (3:30 PM) on page 3.
- Updated the dress code link, related arts course offerings, and middle school block schedule language on page 5.
- Added bolded and underlined emphasis for early dismissal time on page 8.
- Added bolded and underlined emphasis for immunizations and updated school year on page 9.
- Changed dates for parent teacher conferences on page 11.
- Updated assessment calendar and grading period information dates on page 12.
G.
Principal Report
Principal Robinson presented
AAPI Month. Mindful Monday has focused on an influential AAPI with their story delivered over the morning announcements.
Robotics went to Worlds and received two Energy Awards
Fun in the Sun Day is next week which is a fundraiser
Band is coming for middle school
IV. Other Business
A.
For the Good of the Order
B.
Academic Committee Update
Committee met May 9th
Goal accomplished: creating field trip opportunities for all grades
Discussion with Team Leads about testing data
C.
Development Committee Update
AJ Barcome presented
The Development Committee created a Fundraising Policy for CSS
D.
Governance Committee Update
JR presented a packet that outlined the CSS Cash Management Options.
V. Closing Items
A.
Adjourn Meeting
- CSS Budget vs Actual 043023.pdf
- CSS Monthly Financial Reports 043023.pdf
- May 2023 Personnel Report.pdf
- Retention Stipend 23-24 SY Proposal.pdf
- 23-24 Board Calendar.pdf
- Cold Spring School Employee Handbook 5.4.23.pdf
- Student Family Handbook 23-24.pdf
- Cold Spring Fundraising Policy - May 2023.pdf
Brian Anderson presented the financial statements
CSS financial status remains healthy
Expenditures appear to be over, but we are not. We are waiting for ESSR funds to be reimbursed to us from IPS.