Cold Spring School
Minutes
Board Meeting
Date and Time
Wednesday August 19, 2020 at 5:30 PM
Location
Cold Spring School
Directors Present
C. Wise, E. Scott, J. Renbarger, T. Graves
Directors Absent
None
Guests Present
A. Barcome, C. Bruns, C. Stipes
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
J. Renbarger called a meeting of the board of directors of Cold Spring School to order on Wednesday Aug 19, 2020 at 5:40 PM.
C.
Community Opportunity for Input
No community members were present
II. Financial Reports
A.
Monthly Financial Report
Brian Anderson gave a report on the financial health of Cold Spring School
E. Scott made a motion to approve the financial report.
T. Graves seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Audit Update
Carrie Scott stated that the audit has begun and the audit team has everything that they need.
III. Old Business
A.
Corrections/Additions to Minutes of Board meeting July 15, 2020
E. Scott made a motion to approve the minutes from.
T. Graves seconded the motion.
Motion made to change name of Elizabeth Graves to Elizabeth Scott
The board VOTED unanimously to approve the motion.
B.
Board On Track Update
All members are pleased with Board On Track and the ease of use. Board members are asked to update their profiles. Board member profiles will be added to the website.
C.
Whetstone Proposal
T. Graves made a motion to approve Whetstone approval.
E. Scott seconded the motion.
Coaching software and development in real time of staff.
The board VOTED unanimously to approve the motion.
IV. New Business
A.
Personnel Report
T. Graves made a motion to approve the personnel report.
E. Scott seconded the motion.
Carrie Scott gave a presentation of the personnel report..
The board VOTED unanimously to approve the motion.
B.
Financial Policy Manual
T. Graves made a motion to approve the CSS Finance and Operations Manual.
E. Scott seconded the motion.
Carrie Scott presented the CSS Finance and Operations Manual
The board VOTED unanimously to approve the motion.
C.
School Opening Update
Cody Stipes spoke on how the first three days of virtual learning have gone. Students received devices before school began. Large focus on social emotional learning after the COVID hiatus.
CSS is fully virtual through October 2nd. IPS has a Phase-In approach to return:
Enrollment is at 413
CSS is fully virtual through October 2nd. IPS has a Phase-In approach to return:
- Phase 1: Full Virtual Learning
- 5% Positvity Rate in Marion County for Two Weeks
- Phase 2: Some in Person (No details at this time)
- Phase 3: Full in person with virtual learning options available
Enrollment is at 413
D.
Tierney Proposal
T. Graves made a motion to approve the Tierney quote to purchase Clevertouch.
E. Scott seconded the motion.
Clevertouch board for middle school team. These boards include software for the life of the boards. It is estimated that boards will last 10-15 years with software upgrades.
The board VOTED unanimously to approve the motion.
E.
Relay MOU
E. Scott made a motion to approve Relay MOU.
T. Graves seconded the motion.
Approval by board as videos of Gazdich will be used as well as student data (which will be kept private.)
The board VOTED unanimously to approve the motion.
F.
2020-2021 School Goals
T. Graves made a motion to approve 2020-2021 CSS School Goals.
E. Scott seconded the motion.
By May 2021, 50% of all Cold Spring School students will meet their end of year NWEA growth goals in Math and Reading.
The board VOTED unanimously to approve the motion.
G.
Governance Discussion
J. Renbarger discussed the possibility of moving to bi-monthly meetings. Board members would meet in the off months for committee meetings if no action items.
V. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:43 PM.
Respectfully Submitted,
C. Wise
Documents used during the meeting
- CSS Budget vs Actual Detail 063020.pdf
- CSS Statement of Activity Comparison 063020.pdf
- CSS Statement of Financial Position Comparison 063020.pdf
- July 2020 CSS Board Meeting Minutes.pdf
- Whetstone Proposal.pdf
- Personnel Report August2020.pdf
- COLD SPRING FINANCE & OPERATIONS POLICY MANUAL - DRAFT-2.pdf
- CSS Full Virtual Learning Plan.pdf
- 20-21 Staff Orientation & Training.pdf
- AV Pkg Proposal - 27035 R1 - Indianapolis Public School District.pdf
- Michaela Relay MOU.pdf