Seaside School, Inc

Minutes

The Seaside School Regular Board Meeting

Date and Time

Thursday November 21, 2024 at 5:30 PM

Location

Seacoast Collegiate High School (Learning Cottage 2)

109 Greenway Trail, Santa Rosa Beach, FL 32459

Founded in 1996
Serving Students in Grades 5 - 12

 

We seek to sustain an educational community where an emphasis on academic excellence is complemented by our concern for each learner’s personal growth and intellectual, aesthetic, and psychological development. The curriculum is developmentally responsive – actively engaging students in learning skills in context, integrative – directing students to connect learning to daily lives, and exploratory – enabling students to discover their abilities, interests, learning styles, and ways that they can make contributions to society.

 

 

Information on procedures for public comment can be found at https://www.seasideschools.net/about/governance 

 

If anyone needs special assistance to participate in the public input session, every effort will be made to provide an appropriate accommodation. When requesting accommodations for public input, please allow no less than 1 business day notice prior to the scheduled meeting.

 

Specific issues about a particular student should only be addressed to the school’s Director of Student Services, rather than the Board of Directors.

 

All public comments will be taken under advisement by the Board, but will not elicit a written or spoken response. The names of persons providing public comment and a brief summary of topics or input will be included in the meeting minutes published. A response will be provided to the stakeholder within seven (7) days.

 

If a person decides to appeal any decision made by this body with respect to any matter considered at this meeting or hearing, he or she will need a record of the proceedings and, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

Directors Present

A. Jordan, A. Winicki, C. King, D. Hahn, D. Lilienthal, D. Tinghitella, F. Brown, J. O’Donoghue, J. Ward, L. Blue, M. Harrison, R. Kauffman, T. Brooks

Directors Absent

None

Guests Present

D. Ward, K. Mixson, M. Willcox, T. Miller

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

A. Jordan called a meeting of the board of directors of Seaside School, Inc to order on Thursday Nov 21, 2024 at 5:30 PM.

C.

Approve Minutes

J. Ward made a motion to approve the minutes from The Seaside School Regular Board Meeting on 10-17-24.
L. Blue seconded the motion.
The board VOTED unanimously to approve the motion.

D.

Consent Items

M. Harrison made a motion to approve the consent agenda items.
J. Ward seconded the motion.
The board VOTED unanimously to approve the motion.

II. School Leadership Team

A.

Executive Director Report

Tom Miller provided the following updates:

 

  • We hosted a Leadership Symposium with 14 leaders from other charter schools from out of state and local
  • The last Senior college workshop is soon and in January we will host Junior workshops.
  • The Triumph grant was submitted and the full 9.5 million will be recommended.
  • The lottery will open up in January.
  • We have 6 mid-year applicants.
  • Searching for vendor options for furniture, budgeted for $300 thousand, a few vendors have sent samples, a decision to be made by January.
  • Will need to decide by January.
  • We are looking to revamp the salary scale (every two years). Last year we were ahead of Walton County, and we are now behind in some of the step-ups. The goal is to be able to increase it by the end of the school year.


 

B.

High School Update

Drew Ward provided the following updates:

 

  • Our first Girl's Cross Country team placed 3rd at District, 7th in Regionals, Top 25 in the State, one of our runners, Scarlett Griffin, was top 8 so she made the All Florida Team
  • Our first Swim team had a swimmer, Gip Crye, place 3rd in the 500 Freestyle and 6th in the 200 Freestyle at State and with his time he made All American 
  • South Walton's Golf team won state and two of the five were our students, Ava Kight and Kazz Payne, Kazz has already signed with Oglethorpe and Ava will be signing with Southern Miss tomorrow
  • Musical Theatre auditions are happening this week
  • Dream Big Workshops started this year, working on common app, college essays, etc
  • Walton County selected one of our students, Maiya Bowers, for the Presidential Academic Scholarship
  • Several students have already been accepted to colleges
  • Meetings are happening with students who had a D or F at mid term or if they are having an attendance issues
  • A few staff shoutouts: Catherine Ensch, second year teaching math, the kids love her, shes been tutoring kids on her lunch; Michelle Curtis, huge advocate for the kids, she's been re-teaching them things to help with their success; Val Wallace just received a grant from Walton Education Foundation
  • The District View Visit happened a few weeks ago and it went very well
  • Setting up a meeting with South Walton and MIC soon to discuss timing next year because the college building will be for everyone


 

C.

Middle School Update

Kim Mixson provided the following updates:

 

  • Teacher recognition: Jess Mitchell and Leslie Kilpatrick organized a field trip for 5th and 7th grade to The Wall that Heals in Callaway. They are working together on the timeline and lessons this week learning about the Holocaust
  • Huge shout out to Marianne who worked hard on the Mentoring Program in October and the Thanksgiving Feast today
  • Courtney Fail is going out on maternity leave and she has been doing great working with teachers on both campuses, organizing PD and working with kids
  • Elective teachers are working on Winterfest (Ms. Snyder, Ms. Martin, Mr. Saunders, Ms. Kilpatrick and Abbie Lee are working with the students to prepare different events/activities)
  • Mrs. Fail and Mrs. Mixon took the mystery week winners to lunch at Great Southern
  • Spirit Squad will be in two parades in the next week
  • Parent meetings for D's and F's and attendance
  • FLDOE awarded our Digital Arts Program $1,500.00

 


 

 


 

D.

Triumph Grant Update (Submitted)

E.

Foundation Monthly Financials

III. Academic Excellence

A.

Academic Excellence Updates

Jenna O'Donoghue gave the following updates:

 

  • Academic goals and data from Kim, Tom and Drew were combined and will be monitored so that the board can support them.
  • Internships: improve the rigor and effectiveness
  • Update our school's resume to include our 7th consecutive year as a school of Excellence
  • A+ funding

B.

BRISK Digital Tool Approval

D. Hahn made a motion to approve the Brisk Digital Tool.
M. Harrison seconded the motion.
The board VOTED unanimously to approve the motion.

C.

AI Acceptable Use Policy for Students

M. Harrison made a motion to approve the Ai Acceptable Use Policy for Students.
A. Jordan seconded the motion.
The board VOTED unanimously to approve the motion.

Jenna O'Donoghue thanked everyone again for the Thanksgiving Event and discussed the potential for the board members to use their resources to ensure students will not have to pay for Thanksgiving next year.

Jon Ward discussed the academic results and how impressive the 6th and 8th grade math scores were as well as civics and gave a shout-out to those teachers as well.

Jenna O'Donoghue discussed the Teacher Holiday Gift and encouraged everyone to send their gift to the front office at each school.

IV. Finance

A.

October Updates

Chip Brown gave the following updates:

 

  • $500 thousand cash position
  • Two more appropriations (one for $2.3 million)
  • Build reserves with LCIR, funds will be received by February 1st.

V. Governance

A.

Review and Approval of Application and Admittance Policy

D. Lilienthal made a motion to approve the Application and Admittance Policy.
L. Blue seconded the motion.
The board VOTED unanimously to approve the motion.

B.

Adopt Enrollment Schedule for 2025 Application/Lottery

L. Blue made a motion to approve the Application and Enrollment Schedule for the 2025 Lottery.
D. Lilienthal seconded the motion.
The board VOTED unanimously to approve the motion.

VI. Other Business

A.

Selection Committee Updates

Board Members discussed Board Application dates:

  • Applications will be accepted January 6th- February 7th
  • Board Applicant interviews will be on February 19th
  • Selection committee meeting will be on either February 10th, 11th or 12th
  • Five members are rolling off and being replaced with three new members
  • the board will vote on bylaws at the next meeting since they will be dropping from 13 members to 11 members

Andy Jordan discussed the following:

 

  • No December Board meeting
  • New committees & new goals
  • Athletic Booster Club; Greta Shuler is the new head of the booster club
  • Added $10 thousand to athletics

Tom Miller discussed the Seaside Senior Scholarship and the rolling off board members will help select the students who receive them.

VII. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:40 PM.

Respectfully Submitted,
M. Willcox