Packet ready

Seaside School, Inc

The Seaside School Regular Board Meeting

Published on October 16, 2024 at 3:02 PM CDT
Amended on October 17, 2024 at 1:03 PM CDT

Date and Time

Thursday October 17, 2024 at 5:30 PM CDT

Location

Seacoast Collegiate High School (Learning Cottage 2)

109 Greenway Trail, Santa Rosa Beach, FL 32459

Founded in 1996
Serving Students in Grades 5 - 12

 

We seek to sustain an educational community where an emphasis on academic excellence is complemented by our concern for each learner’s personal growth and intellectual, aesthetic, and psychological development. The curriculum is developmentally responsive – actively engaging students in learning skills in context, integrative – directing students to connect learning to daily lives, and exploratory – enabling students to discover their abilities, interests, learning styles, and ways that they can make contributions to society.

 

 

Information on procedures for public comment can be found at https://www.seasideschools.net/about/governance 

 

If anyone needs special assistance to participate in the public input session, every effort will be made to provide an appropriate accommodation. When requesting accommodations for public input, please allow no less than 1 business day notice prior to the scheduled meeting.

 

Specific issues about a particular student should only be addressed to the school’s Director of Student Services, rather than the Board of Directors.

 

All public comments will be taken under advisement by the Board, but will not elicit a written or spoken response. The names of persons providing public comment and a brief summary of topics or input will be included in the meeting minutes published. A response will be provided to the stakeholder within seven (7) days.

 

If a person decides to appeal any decision made by this body with respect to any matter considered at this meeting or hearing, he or she will need a record of the proceedings and, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 5:30 PM
  A. Record Attendance   1 m
  B. Call the Meeting to Order  
  C. Approve Minutes Approve Minutes Andy Jordan 1 m
    Minutes for The Seaside School Regular Board Meeting on September 19, 2024  
  D. Consent Items Vote Andy Jordan 5 m
   

September Financials

  
     
II. Development 5:37 PM
  A. Updates FYI Jon Ward 15 m
   
  1. Triumph Grant (Letters of Support)
  2. HS Construction
  3. LDA (Met with Kevin Boyle 10/15 - Follow up 10/23)
  4. HS Furniture ($300,000 budget - furniture for 276 seats, teacher tables, shared space, and offices)
    1. Must decide vendor by 11/15
    2. Two meetings with Turner Boone, working to set meeting for feedback to second vendor)
  5. Funding Gap - Building 3 (October 31 meeting with campaign consultant)
  
III. Executive Committee 5:52 PM
  A. Executive Updates FYI Andy Jordan 2 m
IV. Finance 5:54 PM
  A. Updates FYI Frank “Chip” Brown 2 m
   

Board Packet for September 2024 Board packet was attached. 

 

  • The District is currently paying based on last year’s FTE (429) which means they are underpaying the monthly allocation of FEFP & Capital Outlay. For this reason, you will see a Receivable for until after December. Similar can be said of LCIR, difference is the District will not pay any portion of this until after December thus resulting in an additional Receivable balance until that time. The Revenues are being recorded as they should be expected each month however the cash is short until the payment amounts are updated.
  • The Days Cash on Hand & Debt Service Ratio covenant calculations were discussed at the Finance Committee meeting. 
    • Cash on Hand will be the first major covenant to meet in December (31st) of 45 days Operating Cash on Hand. As of Sep 30th the School & Foundation combined has 196 Days of Cash on Hand. This is largely due to the reimbursement of Construction expenses from State Funds. 
    • Since last month’s finance meeting, we have learned that the State Funds must be repaid towards the principal of the loan within 30 days of receipt.
    •  


 

  
  B. 2023-2024 Financial Audit Vote Frank “Chip” Brown 5 m
   

There were no findings in the audit. 

  
     
V. Governance 6:01 PM
  A. Governance Updates FYI Robert Kauffman 2 m
VI. School Leadership Team 6:03 PM
  A. Executive Director Report FYI Thomas Miller 10 m
   

Student Enrollment Scoreboard (503 Enrolled as of 10/15/24) (Projected 515)

 

Executive Director Report

 

 

 

 

 

 

  
  B. High School Update FYI Thomas Miller 5 m
  C. MS Update 5 m
  D. Triumph Grant Update Vote Thomas Miller 5 m
   

Triumph Grant Academic Programming

Attached is what was presented to Triumph Grant education staff. 

 

These will be the certifications the school will be moving to potentially from a high school program perspective.  

 

Attached you have access to:

A.A. Grad Plan

A.S Grad Plans (9th grade cohort 1 begins fall 2024)

Certifications: These NEW certifications and degree are shifting the school's academic plan to more:

- Business Management Programming

- Artificial Intelligence

- CyberSecurity

- Coding

 

Expanded Curriculum:

- Entrepreneurism

- Drones/Robotix

 

Certifications and Expanded Staff list (projected)

 

  
VII. Academic Excellence 6:28 PM
  A. Digital Resource Review & Spanish Curriculum Vote Megan Harrison 10 m
   

Live Digital Resource Link

 

We will be reviewing the attached list and making a recommendation to the Seaside School Board for approval.All items highlighted in white were approved by the BOD in the previous years. Items in orange need to be reviewed, and those in red were newly added by teachers this year and require approval.

 

Spanish books were recommended by the Committee for approval. 


 

  
     
     
  B. Academic Excellence Updates FYI 5 m
VIII. Other Business
IX. Closing Items
  A. Adjourn Meeting Vote