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Seaside School, Inc

August Board Meeting

Published on August 17, 2023 at 8:54 AM CDT
Amended on August 17, 2023 at 1:46 PM CDT

Date and Time

Thursday August 17, 2023 at 5:30 PM CDT

Location

Seacoast Collegiate High School, Room 119/120

109 Greenway Trail

Santa Rosa Beach, FL 32459

Founded in 1996
Serving Students in Grades 5 - 12

 

We seek to sustain an educational community where an emphasis on academic excellence is complemented by our concern for each learner’s personal growth and intellectual, aesthetic, and psychological development. The curriculum is developmentally responsive – actively engaging students in learning skills in context, integrative – directing students to connect learning to daily lives, and exploratory – enabling students to discover their abilities, interests, learning styles, and ways that they can make contributions to society.

 

 

Information on procedures for public comment can be found at https://www.seasideschools.net/domain/35.

 

If anyone needs special assistance to participate in the public input session, every effort will be made to provide an appropriate accommodation. When requesting accommodations for public input, please allow no less than 1 business day notice prior to the scheduled meeting.

 

Specific issues about a particular student should only be addressed to the school’s Director of Student Services, rather than the Board of Directors.

 

All public comments will be taken under advisement by the Board, but will not elicit a written or spoken response. The names of persons providing public comment and a brief summary of topics or input will be included in the meeting minutes published. A response will be provided to the stakeholder within seven (7) days.

Agenda

      Purpose Presenter Time
I. Opening Items 5:30 PM
  A. Record Attendance   Jenna O’Donoghue 1 m
  B. Call the Meeting to Order   Kav Tucker
  C. Pledge of Allegiance   Kav Tucker 2 m
II. Consent Agenda Items 5:33 PM
  A. Approve June Board Minutes Approve Minutes Kav Tucker 2 m
     
  B. Financials Vote Frank “Chip” Brown 10 m
   

 

  • Approval of June Financials and consideration of those as final for 22/23 school year
  • Approval of July Financials
  • Approval to remove Rhea Goff as a custodian on the Seaside Schools, Inc bank accounts  at Regions and Trust.  Addition of Chip Brown
  • Custodial contract
    • Due to the expanded space on the high school campus, and the volume of cleaning and garbage pick up, we vetted multiple cleaning companies. This allows the middle school custodian to focus on one campus. 
      The total is $3,208 monthly. They come five days a week. 
  
  C. Approve New Hires Vote Thomas Miller 2 m
   

New Hire Profiles for Approval

Name                                                   Position                                                                       Licensure                               

Michelle Peterson                        5th/6th Grade Language Arts                                     Florida (current)                                          

Randy Moore                                  High School History/Athletic Director                 Florida (current)      

Donna Armstrong                        High School Counselor            

 

Internal Promotions

Sara Pael                             High School Electives                                                   Florida (current)

Catherine Ensch              High School Math                                                          Florida (provisional)     

Drew Ward                        High School Principal                                                  Florida (current)

  
III. School Update 5:47 PM
  A. Head of Schools Report FYI Thomas Miller 10 m
   

Access to the drafted Board Report (Click Here)

 

Actions for vote in August: 

  • Principal Salary (Discussion in Finance Committee
  • 2023-2024 School Budget
  • New Hires
  • Cleaning contract (High School)
  • Employee Handbook
  
  B. 2023-2024 Goals (In Draft) FYI Thomas Miller 3 m
   

We are still working on baseline data.

 

Here are the current drafted goals: (click here)

  
IV. Foundation Update 6:00 PM
  A. Foundation Report FYI Teresa Horton 3 m
V. Governance Committee 6:03 PM
  A. Governance Committee Goals FYI Robert Kauffman 5 m
   

The Governance Committee met on August 11 and identified the attached goals for this year. 

  
VI. Finance Committee 6:08 PM
  A. Finance Updates FYI Frank “Chip” Brown 10 m
   

 

  • Discussion on 22/23 closeout – This will not require a vote. We ask the minutes to reflect the desire to reduce the foundation draw in consideration of the endowment transfer of $183,209 (Kav Tucker)
  • Discuss and approve Seaside Principal Salary scale (Chip) (Principal Scale Access) See the first Tab
  • 23/24 Budget update (Tom) See Attached draft 
    • Currently $10,000 over budget with goal to minimum $260,000 draw from Foundation
    • Salaries, stipends, and allowances to be verified (written into handbook and future policy)
    • Verifying the allotment from LCIR funds (HB 1529) (current budget of capital outlay funds and projects)
  • HB 1529 update (Chip or Tom)
  • Booster club update (Andy)
  
VII. Student Excellence 6:18 PM
  A. Instructional Materials Process FYI Jenna O’Donoghue 2 m
VIII. Development Committee 6:20 PM
  A. Updates FYI Mike Kerrigan 3 m
   

As a group, the committee discuss the role and purpose of the development committee for the coming year.  Due to the funds made available to the school via House Bill 1259, helping school admin prioritize and execute on capital improvements, repairs and maintenance and technology needs would be a major focus including the high school's portable classrooms and expansion project.  

 

Additional opportunities include school marketing, enrollment and support of Foundation events and fundraising efforts.

 

Identified Priorities/Projects:

Securing a three year Capital Expense Priority Project list

 

  
IX. Executive Committee
X. Public Comment
XI. Other Business 6:23 PM
  A. Performance Center Updates Discuss Dan Tinghitella 10 m
   

 

  • Call with SCDC is being planned for some time next week
  • As part of the LDA, pickup has been discussed.  
    • Could we look at a partnership with NWFL’s CDL program to hire potential drivers
    • Could we send a teach or staff member to get an additional driver
    • Can the district provide any assistance on getting an additional bus?  My understanding is that they are available, the issue was more that we didn’t have licensed operators
    • I believe any related expenses could be used towards the LCIR proceeds
  • In regards to the performance center:
    • We have requested a redesign that will accommodate 220
    • What other uses might the school want to see:
      • Band practice?
      • Indoor/conditioned seating for lunch?
  
XII. Closing Items 6:33 PM
  A. Adjourn Meeting Vote Kav Tucker