Seaside School, Inc
The Seaside School Board Meeting
Date and Time
Location
Seacoast Collegiate High School
Third Floor Conference Room
Founded in 1996
Serving Students in Grades 5 - 12
We seek to sustain an educational community where an emphasis on academic excellence is complemented by our concern for each learner’s personal growth and intellectual, aesthetic, and psychological development. The curriculum is developmentally responsive – actively engaging students in learning skills in context, integrative – directing students to connect learning to daily lives, and exploratory – enabling students to discover their abilities, interests, learning styles, and ways that they can make contributions to society.
Information on procedures for public comment can be found at https://www.seasideschools.net/about/governance
If anyone needs special assistance to participate in the public input session, every effort will be made to provide an appropriate accommodation. When requesting accommodations for public input, please allow no less than 1 business day notice prior to the scheduled meeting.
Specific issues about a particular student should only be addressed to the school’s Director of Student Services, rather than the Board of Directors.
All public comments will be taken under advisement by the Board, but will not elicit a written or spoken response. The names of persons providing public comment and a brief summary of topics or input will be included in the meeting minutes published. A response will be provided to the stakeholder within seven (7) days.
If a person decides to appeal any decision made by this body with respect to any matter considered at this meeting or hearing, he or she will need a record of the proceedings and, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
Agenda
| Purpose | Presenter | Time | |||
|---|---|---|---|---|---|
| I. | Opening Items | 5:30 PM | |||
| A. | Record Attendance | Melissa Willcox | 1 m | ||
| B. | Call the Meeting to Order | Andrew Jordan | |||
| C. | Approve Minutes | Approve Minutes | Andy Jordan | 1 m | |
| D. | Consent Items | Vote | Andy Jordan | 5 m | |
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Vote to approve custodial contract:
Vote to approve consulting contract:
Vote to approve new hires
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| II. | School Leadership Team | 5:37 PM | |||
| A. | Executive Director Report | FYI | Thomas Miller | 10 m | |
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Actions Requested:
1. Vote on Custodial Contract (SCHS) see attached 2. Vote to hire Meghann Vanderbaan
Executive Director August Report
Next 30 Days:
Organizational: Ribbon Cutting (August 28th) First Triumph Grant Reimbursement Submission Impact 100 Visit (September 9th)
Operational: Communicate and Implement the Strategic Priorities Learning Gains (First baseline assessments completed early September)
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| B. | High School Update | FYI | Drew Ward | 10 m | |
| C. | Middle School Update | FYI | Kim Mixson | 5 m | |
| D. | Foundation Updates | FYI | Thomas Miller | 10 m | |
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Glavine Gold Outing (October 13th)
Capital Campaign and Naming
Grants Proposed Completed a $100,000 Ascension grant application for a High-Fidelity simulation mannequin Plan to submit a $100,000 grant application to All In Credit Union for a possible naming opportunity
Impact 100 Grant (due July 15) *Technology infrastructure and equipment in the middle school Cox Charities ( STEAM Grant) Due June 30
Program Sponsors: Working together to create annual academic program sponsor opportunities (all academic and athletic areas)
A Capital campaign committee meeting will be scheduled in July |
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| III. | Academic Excellence | 6:12 PM | |||
| A. | Academic Excellence Committee Report | FYI | Kevin Sandoe | 5 m | |
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| B. | Items for Approval | Vote | Kevin Sandoe | 3 m | |
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Textbook Review: Committee evaluated High School and Middle School instructional material requests for alignment with academic goals · Motion 1: Approve textbook adoptions as recommended by Academic Excellence Committee: Move that the board approve as recommended by the Academic Excellence Committee.
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| C. | Board Information | FYI | Kevin Sandoe | 5 m | |
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| IV. | Finance | 6:25 PM | |||
| A. | Budget Updates | FYI | Frank “Chip” Brown | 5 m | |
| B. | 2025-2026 Updated School Budget | FYI | Frank “Chip” Brown | 5 m | |
| V. | Governance | 6:35 PM | |||
| A. | Governance Updates (New Policies) | Vote | Robert Kauffman | 10 m | |
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These four policies from the 2025 Legislative session and one from our insurance company are required for adoption by your board. Please place these on the agenda for the next governing board meeting, if possible, so they can be discussed and approved. Below is a general overview of each which we can send out to board members in advance of the meeting:
1. Student Welfare Policy: This policy outlines parent notification requirements and procedures relating to student well-being, including health services and instruction. It also provides a framework for resolving parental concerns at the school, district, and state levels.
2. Threat Management Policy: This policy establishes school-based protocols for assessing and managing potential threats. It includes team composition, evaluation procedures, documentation standards, and coordination with law enforcement and mental health professionals.
3. Wireless Communication Devices Policy: This policy addresses the use of cell phones and similar devices by students during the school day and school events. The policy reflects statutory restrictions under HB 1105 (2025) and § 1006.07(2)(n), Florida Statutes, and includes enforcement mechanisms, defined exceptions, and a requirement that the policy be included in the Student/Parent Handbook.
4. Instructional Staff Arrest Reporting Policy: This policy sets requirements for staff self-reporting of arrests and criminal offenses and outlines the school’s obligations for timely response and removal from the classroom, as required by law.
5. Abuse Prevention Policy: This policy establishes how The Seaside School, Inc will prevent the physical, emotional and sexual abuse of its clients by its employees. The Seaside School, Inc seeks to create a welcoming and nurturing environment and has zero tolerance for those whose actions may jeopardize the safety, health or innocence of a client. |
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| B. | Employee Handbook Edits and Additions | Vote | Robert Kauffman | 5 m | |
| C. | Student Handbooks and Community Commitment | FYI | Robert Kauffman | 5 m | |
| VI. | Other Business | ||||
| VII. | Closing Items | ||||
| A. | Adjourn Meeting | Vote | Andrew Jordan | ||