Download minutes PDF Minutes Approved

Atlanta Unbound Academy

Minutes

Atlanta Unbound Academy Monthly Board Meeting

AUA Board Meeting

Date and Time

Sunday August 21, 2022 at 6:00 PM

Location

AUA monthly board meeting will be held the 3rd Sunday of every month via Zoom. You can find more information on the Atlanta Unbound Academy website, atlantaunboundacademy.org.

 

Location:

Conference Line:

(857) 216-4343,,24067#

Directors Present

A. Williamson (remote), J. Funderburk (remote), J. Green (remote), M. Childress (remote), R. Pompey (remote), S. M (remote), T. Jones (remote)

Directors Absent

L. Belvitt, M. Brogdon

Guests Present

A. Chipman-Leeks (remote)

I. Opening Items

A.

Call the Meeting to Order

S. M called a meeting of the board of directors of Atlanta Unbound Academy to order on Sunday Aug 21, 2022 at 2:10 PM.

B.

Record Attendance

C.

Approve Minutes

II. Finance

A.

FINANCE Update

  • Apply for an operational credit card 
    •  approval needed for treasurer to apply 
    • CC to supplement the debit card purchases
    • Found 2 different credit card options  
      • finalized CC option
      • Credit limit can be applied for after 6 months
  • Advisory Group
    • $60,000 goal 
      • Help find ppl who would be a good fit for the advisory board
      • Golfing event
      • Begin planning for a spring fundraising event 
  • New grant received 
    • Allows AUA to take a step back and unpack what makes AUA special
A. Williamson made a motion to Approve AUA treasurer to complete credit card application on AUA's behalf.
T. Jones seconded the motion.
  • Motion: To approve treasurer completing application for AUA credit card with a $50k limit
    • Audrey - yes
    • Monique - yes
    • Travis - yes
    • Ryan - yes
    • Jonathan - yes 
    • Janelle - yes 
    • Sherida - yes 
The board VOTED to approve the motion.

III. School Leader Report

A.

School Updates

  • Vote on handbook updates
    • Employee handbook & staff handbook 
    • New guidelines from state that must be updated in handbook
    • Made employee performance policy more clear 
    • New: tardiness policy for staff
      • Provided more clarity 
    • New: remote work policy for leadership team 
    • New: Protecting students first act policy
      • Update in student handbook 
    • State policy
      • Impacts middle school leader
        • Created a curriculum about the self-empowerment of Black and Brown children 
        • Adjustments made to accommodate state mandate 
    • Consider PTO language 
    • Move away from executive director discretion 

Grading policy wont be included. We will vote i Sept. 

 

  • Transition Planning Meeting 
    • Who and what does AUA stand for 5-10 years to come
    • How do we start making strategic decisions around our long term budget
    • What is our organizational legacy
    • Building budget for year 4 - may need to look diff to focus more on our LT organizational strategy
       
M. Childress made a motion to Update the new employee handbook with the exception of the PTO policy.
T. Jones seconded the motion.

 

  • Audrey - yes
  • Monique - yes
  • Travis - yes
  • Ryan - yes
  • Jonathan - yes 
  • Janelle - yes 
  • Sherida - yes 
The board VOTED to approve the motion.
J. Funderburk made a motion to Update family handbook with exception of the grading policy.
A. Williamson seconded the motion.
  • Motion to vote on the amended family handbook with exception to the grading policy
    • Audrey - yes
    • Monique - yes
    • Travis - yes
    • Ryan - yes
    • Jonathan - yes 
    • Janelle - yes 
    • Sherida - yes 
The board VOTED to approve the motion.

IV. Facilities

A.

Facilities Update

  • Facilities & Enrollment
    • We lost several Kindergarten apps when we pushed the calendar year back
    • Just announced  new location 3 weeks ago - lost many MS students
      • We lost several new apps but returning families returned
    • We have a waitlist of 200+ kids but grades don't align to our openings
      • Working on getting more seats in K & 6th grade classroom
    • Goal - public facilities update in Oct/Nov
    • We’re short 80+ students based on enrollment goal
      • MS enrollment is a concern

B.

Transportation options

  • Transportation 
    • Doing a dry run with bus for middle school
    • Bus starts next week Monday
    • Operations team is working with bus company 
    • Costs included in budget amendment 

V. Public Comment

A.

PUBLIC COMMENT

  • Public comment was asked for
    • No public comments were shared

VI. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 3:41 PM.

Respectfully Submitted,
A. Williamson
Documents used during the meeting
None