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Edison School of the Arts

Minutes

Board Meeting

Date and Time

Tuesday July 20, 2021 at 5:30 PM

Location

Karen Hensley is inviting you to a scheduled Zoom meeting.

Topic: Edison School of the Arts Board Meeting 
Time: This is a recurring meeting Meet anytime

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Meeting ID: 996 1331 1476
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Meeting ID: 996 1331 1476
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Edison School of the Arts mission is to continue to be an educational and artful resource for all students, parents, community, and staff members by consistent and focused professional development, invitational practices by all, utilizing quarterly and annual reviews.  We will continue to develop our educational and arts aesthetic by expanding our arts experiences, exposure, and partnerships
 

Directors Present

E. Disney-Britton (remote), G. Wallis (remote), K. Feeney-Caito (remote), T. Overdorf (remote)

Directors Absent

K. Dixon, T. Givens

Ex Officio Members Present

N. Tuttle (remote)

Non Voting Members Present

N. Tuttle (remote)

Guests Present

A. Berns (remote), K. Hensley (remote), P. Guthrie (remote)

I. Opening Items

A.

Call the Meeting to Order

T. Overdorf called a meeting of the board of directors of Edison School of the Arts to order on Tuesday Jul 20, 2021 at 5:33 PM.

B.

Record Attendance and Guests

C.

Adoption of the Agenda

E. Disney-Britton made a motion to Adopt.
K. Feeney-Caito seconded the motion.
The board VOTED to approve the motion.

II. Minutes

A.

May Minutes

G. Wallis made a motion to approve the minutes from Board Meeting on 05-18-21.
K. Feeney-Caito seconded the motion.
The board VOTED to approve the motion.

III. Finance Committee Report

A.

June 2021 Financial Statements

Will have prepared and available for review in August along with July statements

B.

SY2021-22 Budget

Want to ensure an accurate budget for board consideration, so tabling this for now

IV. Governance Committee Report

A.

Reappointment of board members for additional term

E. Disney-Britton made a motion to Reappoint Greg, Tanya, and Ted to the board.
K. Feeney-Caito seconded the motion.
The board VOTED to approve the motion.

B.

Election of Officers

E. Disney-Britton made a motion to Appoint the following officers: Tanya - Board chair Greg - Treasurer Kay - Secretary.
K. Feeney-Caito seconded the motion.
The board VOTED to approve the motion.

C.

SY2021-22 Board Meeting Calendar

E. Disney-Britton made a motion to Adopt the schedule with recognition of changes to come with public notice.
K. Feeney-Caito seconded the motion.
Karen and Nathan will update to reflect academic meetings on Tuesdays instead of Wednesdays

Finance committee meetings likely need to be moved to later in month and in mornings --> maybe a Friday morning

Can vote to approve calendar with recognition that dates can change with notice
The board VOTED to approve the motion.

D.

Codification Project Update

  • As we are working to replicate, we needed to codify procedures around operations and academic instruction delivery
  • Began two years ago with Deb and Tina through The Mind Trust to create this manual
  • Project was delayed by pandemic but is now "complete" in terms of their engagement
  • We now have the document and can/will update as needed to reflect changes
  • Payment to be remitted for $3,200
  • Will add to Board on Track non-published documents when ready
    • There are a handful of items to still be updated after Karen's meeting with Tina and Deb yesterday for hand-off

E.

Board Assessment Results Overview

  • 7/7 members participated, scored 5/5 (excellent)
  • Challenges to discuss in coming year: 
    • Continuing to work on full understanding of academic oversight
    • Development training for board members/strategic fund development
    • Reconsideration of board size and composition (BoT recommendation of 11-15 members

V. SY2021-22 Annual Compliance Reviews

A.

Bylaws Review

E. Disney-Britton made a motion to re-approve the bylaws.
G. Wallis seconded the motion.
The board VOTED to approve the motion.

B.

Articles of Incorporation Review

E. Disney-Britton made a motion to Re-approve the articles of incorporation.
G. Wallis seconded the motion.
The board VOTED to approve the motion.

C.

Updated SY21-22 Calendar

  • PIT day already approved for student electronic asynchronous learning
  • We were looking for opportunity for data analysis days
    • Once upon a time we would have needed teacher records day, in-service, etc.
  • Days would allow us to realign lesson plans to align with data trends/results
G. Wallis made a motion to Approve the additional e-learning days.
K. Feeney-Caito seconded the motion.
The board VOTED to approve the motion.

VI. Executive Director Report

A.

Presentation of Diversity Champion Award

SURPRISE! Recognizing Karen Fugate (ESL instructor) for focus on diversity and supportive culture and closing the achievement gap. Always looking to the data! Edison thanks you for your service and hard work for our students. 

B.

Annual Review

  • Board discussion of arts integration strategies, content area, and distribution across grade levels
    • Impact of new vs. experienced teachers
    • Amy and Amber's close monitoring of goals and progress toward goals
    • Lenore Kelner written curriculum to go with ReadyGen curriculum --> plan to integrate more and more varied strategies
    • Good to have this baseline read, and opportunity for growth/expansion of goals across staff in future
    • Build the plan and goals, leadership report back quarterly to the board as a whole (Karen ensure this is on the agenda each semester) 
  • Performance of white students - in 3rd grade, 9 white students, 3 were full remote all year
  • "My Point of View/Your Point of View" discussion with staff following Insight Survey results
  • Opportunities for growth following Panorama survey results
    • Want to continue working on school climate/belonging
    • Looking to conduct student focus groups
    • LiveSchool was great
    • Interested in student perspectives about rigor of coursework and expectations
    • Board would love to know what our goals around student survey results are and quarterly reporting (Karen to ensure this gets on board agenda for fall and spring board meetings, and cover in academic excellence committee)
  • Nathan going to send Insight results to Adam Kehoe at IPS
  • We're knocking it out of the park on Insight but on the lower end on Panorama on some metrics
  • Will be offering 2-3 books to staff for book study with time in Wednesday PDs for discussion and reflection, then feeding data back to staff
    • Also will be focusing on our own on culturally responsive instruction while we search for new DEI consultants

VII. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:10 PM.

Respectfully Submitted,
T. Overdorf

B.

Important Board Dates