Edison School of the Arts
Minutes
Board Meeting
Date and Time
Tuesday June 16, 2020 at 5:30 PM
Location
Channie Jones is inviting you to a scheduled Zoom meeting.
Topic: Edison School of the Arts Board Meeting
Time: Jun 16, 2020 05:30 PM Indiana (East)
Time: Jun 16, 2020 05:30 PM Indiana (East)
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Meeting ID: 925 1549 7872
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+1 312 626 6799 US (Chicago)
+1 646 558 8656 US (New York)
+1 301 715 8592 US (Germantown)
+1 346 248 7799 US (Houston)
+1 669 900 9128 US (San Jose)
+1 253 215 8782 US (Tacoma)
Meeting ID: 925 1549 7872
Find your local number: https://zoom.us/u/aiURoboip
Edison School of the Arts mission is to continue to be an educational and artful resource for all students, parents, community, and staff members by consistent and focused professional development, invitational practices by all, utilizing quarterly and annual reviews. We will continue to develop our educational and arts aesthetic by expanding our arts experiences, exposure, and partnerships
Directors Present
E. Disney-Britton (remote), G. Wallis (remote), K. Feeney-Caito (remote), T. Givens (remote)
Directors Absent
T. Overdorf
Ex Officio Members Present
N. Tuttle (remote)
Non Voting Members Present
N. Tuttle (remote)
Guests Present
A. Berns (remote), Bryan Fonseca, C. Jones (remote), Kesha Dixon, P. Guthrie (remote), Shareyna Chang
I. Opening Items
A.
Call the Meeting to Order
E. Disney-Britton called a meeting of the board of directors of Edison School of the Arts to order on Tuesday Jun 16, 2020 at 5:30 PM.
B.
Record Attendance and Guests
C.
Adoption of the Agenda
E. Disney-Britton made a motion to adopt the agenda.
G. Wallis seconded the motion.
The board VOTED to approve the motion.
II. Opening Comments
A.
Board Member Comments (2-min each)
The board members stated highlights from the past school year including graduation, special events and the Samuel Levi Jones Third Space partnership with Arts for Learning.
B.
Public Comment (3-min each)
Shareyna Chang, Indianapolis Public Schools Director of School Quality, commended Edison School of the Arts' staff and board members for a successful school year.
III. Minutes
A.
May Minutes
G. Wallis made a motion to approve the minutes from Board Meeting on 05-19-20.
T. Givens seconded the motion.
The board VOTED to approve the motion.
IV. Board Chair Report
A.
What's Ahead
E. Disney- Britton, Board Chair, presented the Board Chair report. He met with Dr. Patricia Payne to discuss the IPS district’s new priority on racial equity. The district will create a task force for innovation schools, trainings, and develop a policy that will govern the district and likely be a requirement of the innovation school partners. The goal for Edison School of the Arts is to improve diversity, equity inclusion so that Edison can become a stronger school. Edison will be more responsive so that disparities don’t happen. IPS will present the full diversity, equity and inclusion report about how they will be empowering each school to develop guidelines next week. IPS is being transparent about the district’s historical past. Their website will include the historical past of racism and racist policies within the district along with a resolution to the system. Racial equity will be a major priority for the district this upcoming year and its innovation partners.
V. Finance Committee
A.
May 2020 Financial Statements
G. Wallis, Treasurer, presented the May 2020 financial statements. Edison continued to have low expenses due to COVID-19 building closing. Edison will continue to pay teachers that have a contract that’s paid throughout the school year and summer. Currently Edison’s net operating revenue is $512,000 on a $61,000 year to date budget. Revenue increased due to billing IPS for the remainder of title funds. This past school year Edison received over $100,000 of additional student-based allocation funds from IPS that was applied towards teacher and staff salaries. Edison will continue the current pay scale for the 2020-2021 school year. Edison received $20,000 from Walton Family Foundation that will be used to adapt to COVID-19 and summer planning in preparation for the 2020-2021 school year. Edison is $500,000 favorable to the budget for the school year. Edison is anticipated to receive a $200,000 surplus for the school year.
G. Wallis made a motion to approve the May 2020 financial statements.
K. Feeney-Caito seconded the motion.
The board VOTED to approve the motion.
B.
20-21 Budget Approval
G. Wallis, Treasurer, presented the 2020-2021 budget. Edison proposes to run on a $4 million budget and anticipates a $15,000 surplus. He discussed how a large portion of the budget is based on student-based allocation funding received from IPS. T. Givens, Board Member, questioned if Edison is expected to have a lower enrollment for the upcoming school year due to COVID-19. N. Tuttle, CEO, Executive Director, discussed that Edison’s student enrollment is currently under in 5th grade, 2nd grade and kindergarten. P. Guthrie, Director of Advancement and Engagement, has been recruiting students for those grade levels. IPS recently issued a memo stating that if a student chooses to due e-learning Edison will received 100% student-based allocation funding for that student. This 2020-2021 budget is budgeted on a 612-student enrollment (5 students less than last year to reduce the size of middle school classes). T. Givens, Board Member, questioned if IPS has provided guidance on reopening to Edison. N. Tuttle, CEO, Executive Director, stated that Edison is prepared to follow the directions from the school district on reopening strategies. There are currently three reopening scenarios that the district is discussing. Edison is prepared to inform parents that if they want to enroll their child for the 2020-2021 school year for in person instruction or eLearning then both options will be available. G. Wallis, Treasurer, stated that 85% of the budget is payroll. Salaries and benefits are expected to increase in health insurance by $16,000. Staff received salary increase from the past school year and employees will have the same salaries for this school year. Miller Insurance Group and the finance committee will have an insurance review and report out to the board next month. Professional development and travel expenses account for eLearning and COVID-19 circumstances.
G. Wallis made a motion to approve the 2020-2021 budget.
T. Givens seconded the motion.
The board VOTED to approve the motion.
VI. Governance Committee Report
A.
Approval of new board members and reappointment of board member for second term
G. Wallis made a motion to approve Kesha Dixon and Bryan Fonseca as three-year term board members.
K. Feeney-Caito seconded the motion.
The board VOTED to approve the motion.
B.
Election of Officers
T. Givens made a motion to approve the election of Ernest Disney-Britton, Board Chair, Gregory Wallis, Treasurer, and Tanya Stewart-Overdorf, Secretary, as one-year term officers.
K. Feeney-Caito seconded the motion.
The board VOTED to approve the motion.
VII. Executive Director Report
A.
Annual Review
N. Tuttle, CEO, Executive Director, presented the annual review which included highlights in students’ academic growth, building of student culture, community partnerships and family engagement for the 2019-2020 school year.
VIII. Old Business
A.
Bylaws & Policy Book Updates
The committees are making progress on policies and will present their remainder policies for board approval.
IX. Closing Items
A.
New Business
The board members closed the meeting by commending the leadership team on their contribution to Edison's growth and restating their commitment to Edison including finalizing the strategic plan for the upcoming school year.
B.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:45 PM.
Respectfully Submitted,
E. Disney-Britton