Edison School of the Arts
Minutes
Board Meeting
Date and Time
Tuesday June 5, 2018 at 3:30 PM
Location
Edison School of the Arts, Media Center
Edison School of the Arts Mission is to continue to be an educational and artful resource for all students, parents, community, and staff members by consistent and focused professional development, invitational practices by all, utilizing quarterly and annual reviews. We will continue to develop our educational and arts aesthetic by expanding our arts experiences, exposure, and partnerships.
Edison School of the Arts Vision is to provide an environment that promotes high academic and creative achievement through implementation of visual and performing arts course programming. We encourage students to become responsible citizens who are culturally diverse. We develop lifelong learners, appreciators, and consumers of the arts.
Edison School of the Arts Vision is to provide an environment that promotes high academic and creative achievement through implementation of visual and performing arts course programming. We encourage students to become responsible citizens who are culturally diverse. We develop lifelong learners, appreciators, and consumers of the arts.
Directors Present
E. Disney-Britton, G. Wallis, H. Leck, K. Feeney-Caito, T. Givens, T. Overdorf
Directors Absent
None
Ex Officio Members Present
N. Tuttle
Non Voting Members Present
N. Tuttle
Guests Present
A. Berns, Karen Fugate, P. Guthrie
I. Opening Items
A.
Call the Meeting to Order
E. Disney-Britton called a meeting of the board of directors of Edison School of the Arts to order on Tuesday Jun 5, 2018 at 3:34 PM.
B.
Record Attendance and Guests
II. Opening Comments
A.
Board Member Comments (2-min each)
None at this time.
B.
Public Comment (3-min each)
None at this time.
III. Consent Agenda
A.
Approve May Minutes
E. Disney-Britton made a motion to approve minutes from the Board Meeting on 05-15-18 Board Meeting on 05-15-18.
T. Givens seconded the motion.
The board VOTED unanimously to approve the motion.
IV. Finance Committee
A.
Update on May Finances 2018
G Wallis stated that the majority of money for Title 1 ($272,963.89) and Title 2 ($19,601.50) was received and will show in the May financial statement. P. Guthrie stated that everything billed to Title 1 has been paid.
B.
2018-2019 Budget Update
G. Wallis has communicated the final budget to Brian and is getting a firm audit date scheduled.
V. Board Chair Report
A.
Board Policy on Accepting Grants & Gifts
The Board reviewed the Policy on Accepting Grants & Gifts
K. Feeney-Caito made a motion to accept the Policy on Accepting Grants and Gifts.
T. Givens seconded the motion.
The board VOTED unanimously to approve the motion.
K. Feeney-Caito made a motion to accept the Policy on Accepting Grants and Gifts.
T. Givens seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Board/Staff Approval Limits
T. Givens made a motion to accept the authorized approval limits.
K. Feeney-Caito seconded the motion.
The board VOTED unanimously to approve the motion.
VI. CEO, Head of School Report
A.
June CEO Report
N. Tuttle reported that Edison still has a vacancy for a Dance teacher, an Interventionist, and an Executive Administrative Assistant. All vacancies are posted on IDOE.
All other positions for the 2018-19 school year have been filled with strong candidates that have a background in the arts.
Special Ed vacancy is up in the air. IPS may place a displaced person with us. Student numbers are down for SpEd.
N. Tuttle also reported that we saw lots of student growth with the NWEA. IStep Part 2 results should be received on June 11, and IRead retake results are due back June 19.
Enrollment was at 531 students at the end of 2017- 2018 school year. We need 18 Kindergarten students and just a few for each of the other grades. This takes in account 10 extra students for padding in each grade.
According to the records, 595 seats are filled for the 2018-19 school year. Since we have a new software application (Enroll Indy) it is difficult to compare to last year. The count should be more accurate this year.
N. Tuttle reported the staff appreciation week was a huge success.
All other positions for the 2018-19 school year have been filled with strong candidates that have a background in the arts.
Special Ed vacancy is up in the air. IPS may place a displaced person with us. Student numbers are down for SpEd.
N. Tuttle also reported that we saw lots of student growth with the NWEA. IStep Part 2 results should be received on June 11, and IRead retake results are due back June 19.
Enrollment was at 531 students at the end of 2017- 2018 school year. We need 18 Kindergarten students and just a few for each of the other grades. This takes in account 10 extra students for padding in each grade.
According to the records, 595 seats are filled for the 2018-19 school year. Since we have a new software application (Enroll Indy) it is difficult to compare to last year. The count should be more accurate this year.
N. Tuttle reported the staff appreciation week was a huge success.
VII. Governance Committee
A.
Annual Board Assessment
T. Overdorf reported that Edison had 100% participation in the board assessment. The average score was 4- "advanced". One area that was ranked as 1- "low" was fundraising, which was not a surprise.
B.
Board Membership/Terms
T. Overdorf mentioned that there are 3 board members whose terms are ending June 2018, these include: T. Overdorf, G. Wallis, and T. Givens.
T. Overdorf made a motion to extend an additional 3 year term to T. Overdorf, G. Wallis, and T. Givens.
Motion was seconded by E. Disney-Britton
The board VOTED unanimously to approve the motion.
T. Overdorf made a motion to extend an additional 3 year term to T. Overdorf, G. Wallis, and T. Givens.
Motion was seconded by E. Disney-Britton
The board VOTED unanimously to approve the motion.
VIII. New Business
A.
PTO
P. Guthrie stated that there are 3 members active in the PTO. They are working together to recruit new members, especially the Kindergarten parents. This is up from 1 active member.
IX. Closing Items
A.
Unfinished Business/Next Steps
E. Disney-Britton directed board members to Board on Track -Documents-CEO Working Documents which include Parent Handbook, calendar, job descriptions, and more.
A fundraising plan will continue during the Board Retreat.
G. Wallis stated that the financial will be available at the Annual Meeting.
A fundraising plan will continue during the Board Retreat.
G. Wallis stated that the financial will be available at the Annual Meeting.
B.
IMPORTANT BOARD DATES
The Board discussed upcoming meeting dates. The next meeting is Thursday, July 12, 2018 at 10:00am-11:30am.
The Board agreed to keep the November meeting on the 20th.
The Board agreed to keep the November meeting on the 20th.
C.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 4:32 PM.
Respectfully Submitted,
E. Disney-Britton