Final

Edison School of the Arts

NOVEMBER 2023 BOARD MEETING

Date and Time

Tuesday November 28, 2023 at 5:30 PM EST

Location

This is an in-person meeting held in the media center at Edison School of the Arts.

Edison School of the Arts Mission is to continue to be an educational and artful resource for all students, parents, community, and staff members by consistent and focused professional development, invitational practices by all, utilizing quarterly and annual reviews.  We will continue to develop our educational and arts aesthetic by expanding our arts experiences, exposure, and partnerships

Edison School of the Arts Vision is to provide an environment that promotes high academic and creative achievement through implementation of visual and performing arts course programming. We encourage students to become responsible citizens who are culturally diverse. We develop lifelong learners, appreciators, and consumers of the arts.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 5:30 PM
  A. Record Attendance   Vionta Jones 1 m
  B. Call the Meeting to Order Discuss Tanya Overdorf 1 m
  C. Adoption of Agenda Vote Tanya Overdorf 5 m
  D. Welcome & Introductions Discuss Tanya Overdorf 1 m
  E. Open Door Law Review Discuss Kelli Marshall 5 m
   

The agency must post the notice on the outside of its main office or at the meeting location. It must send notices to any media that asked by January 1 of the current year to receive them.

 

The 48-hour notice period does not include Saturdays, Sundays, or legal holidays. The notice for an executive session must state the specific part of the Open Door Law that allows it to be a private meeting. Agencies must keep memoranda of each public meeting and make them available to you for inspection and copying within a reasonable time after the meeting. Memoranda generally include:

  • Date, time, and place of the meeting
  • Members present or absent
  • General information on matters discussed or decided
  • Record of votes taken, listed by individual if a roll call vote was takenAgencies must also make any minutes taken available to you for inspection and copying. The minutes and memoranda for executive sessions must identify the specific part of the Open Door Law that allowed it to be a private meeting. They must also state that no other matters were discussed during the session.
  
  F. Board Member Comments Discuss Tanya Overdorf 5 m
   

2-minutes each

  
  G. Public Comments   Tanya Overdorf 15 m
   

3-minutes each (maximum per speaker)

A timer will be set.

  
  H. October 2023 Board Meeting Minutes Approve Minutes Tanya Overdorf 5 m
  I. Revised 23-24 School Calendar Vote Gregory Wallis 5 m
   
  • February 20th was going to be a staff PD day.  This is now a regular school day.  All staff are expected to report.
  • April 8th is now an asynchronous learning day due to the solar eclipse.  Schools all across the state have moved to virtual days.  
  • May 28th is now the last day of school.  ALL staff are expected to report this day.
  
II. Board Chair Report - No Report 6:13 PM
  A. Board Chair Report Discuss Tanya Overdorf 5 m
III. Governance Report 6:18 PM
  A. Governance Report Discuss Edgar Palacios 5 m
   

Discussion and vote for CEO finalist

  
IV. Building Administrator Report 6:23 PM
  A. Personnel Report FYI Amy Berns 5 m
  B. Building Administration Report Discuss Amy Berns 5 m
  C. Facilities Report & Updates FYI Amy Berns 5 m
   

The fencing quote received on 11/9/23 was forwarded to BOD and IPS for approval.

  
V. Academic Excellence Committee 6:38 PM
  A. Committee Chair Report FYI Kelli Marshall 5 m
VI. Treasurer’s Report 6:43 PM
  A. October 2023 Financial Report FYI Gregory Wallis 5 m
  B. YTD Stipends 2023 FYI Gregory Wallis 10 m
  C. 22-23 Audit Review/Approval Vote Gregory Wallis 15 m
  D. Submit Financial Budget 23-24 Academic Year Discuss Gregory Wallis 5 m
VII. Advancement Committee 7:18 PM
  A. Advancement Report FYI Penny Guthrie 5 m
  B. Holiday Helper Proposal Vote Gregory Wallis 5 m
VIII. CEO Search Process 7:28 PM
  A. Progress Since October 2023 Board Meeting FYI Edgar Palacios 5 m
IX. Building & Grounds Committee - No Report
X. Other Business 7:33 PM
  A. Unfinished Business Discuss Edgar Palacios 15 m
   

 

  1. Comprehensive Review of Guided Learning Center Policy & Procedures
  2. Structure for Review of Organizational Chart & Job Descriptions
  3. Discussion of Updated Standing Monthly Board Agenda Items
  4. Important Board Dates (listed in Governance Handbook)
  
  B. New Business Discuss Tanya Overdorf
XI. Final Board Comments 7:48 PM
 

3-minutes each

  
  A. 3-minutes for each Board member FYI Tanya Overdorf 6 m
XII. Closing Items 7:54 PM
  A. Adjourn Meeting Vote