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Edison School of the Arts

OCTOBER 2023 BOARD MEETING

Date and Time

Tuesday October 17, 2023 at 5:30 PM EDT

Location

This is an in-person meeting held in the media center at Edison School of the Arts.

Edison School of the Arts Mission is to continue to be an educational and artful resource for all students, parents, community, and staff members by consistent and focused professional development, invitational practices by all, utilizing quarterly and annual reviews.  We will continue to develop our educational and arts aesthetic by expanding our arts experiences, exposure, and partnerships

Edison School of the Arts Vision is to provide an environment that promotes high academic and creative achievement through implementation of visual and performing arts course programming. We encourage students to become responsible citizens who are culturally diverse. We develop lifelong learners, appreciators, and consumers of the arts.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 5:30 PM
  A. Record Attendance   Vionta Jones 1 m
  B. Call the Meeting to Order Discuss Tanya Overdorf 1 m
  C. Adoption of Agenda Vote Tanya Overdorf 5 m
  D. Welcome & Introductions Discuss Tanya Overdorf 1 m
  E. Open Door Law Review Discuss Ted Givens 5 m
   

The agency must post the notice on the outside of its main office or at the meeting location. It must send notices to any media that asked by January 1 of the current year to receive them.

 

The 48-hour notice period does not include Saturdays, Sundays, or legal holidays. The notice for an executive session must state the specific part of the Open Door Law that allows it to be a private meeting. Agencies must keep memoranda of each public meeting and make them available to you for inspection and copying within a reasonable time after the meeting. Memoranda generally include:

  • Date, time, and place of the meeting
  • Members present or absent
  • General information on matters discussed or decided
  • Record of votes taken, listed by individual if a roll call vote was takenAgencies must also make any minutes taken available to you for inspection and copying. The minutes and memoranda for executive sessions must identify the specific part of the Open Door Law that allowed it to be a private meeting. They must also state that no other matters were discussed during the session.
  
  F. Board Member Comments Discuss Tanya Overdorf 5 m
   

2-minutes each

  
  G. Public Comments Discuss Tanya Overdorf 15 m
   

3-minutes each (maximum per speaker)

A timer will be set.  

 

1. Kori Durham - Parent Significant concerns regarding 6th grade.

  
  H. September 2023 Board Meeting Minutes Approve Minutes Tanya Overdorf 5 m
II. Board Chair Report 6:08 PM
  A. Board Chair Report Discuss Tanya Overdorf 5 m
III. Governance Report 6:13 PM
  A. Governance Report Discuss Ted Givens 5 m
   

Nomination of ex-officio member of board.

  
IV. Building Administrator Report 6:18 PM
  A. Personnel Report FYI Amy Berns 5 m
  B. Building Administration Report Discuss Amy Berns 5 m
  C. Facilities Report & Updates FYI Amy Berns 5 m
V. Academic Excellence Committee 6:33 PM
  A. Committee Chair Report FYI Kelli Marshall 5 m
VI. Treasurer’s Report 6:38 PM
  A. September 2023 Financial Report FYI Gregory Wallis 5 m
   

Discussed during Finance Committee Meeting on 10/9/2023 will discuss 11/21/2023 Board Meeting.

  
  B. YTD Stipends 2023 FYI Gregory Wallis
   

Discussed during Finance Committee Meeting on 10/9/2023 will discuss 11/21/2023 Board Meeting.

  
VII. Advancement Committee 6:43 PM
  A. Student Recruitment Update FYI Penny Guthrie 5 m
VIII. CEO Search Process 6:48 PM
  A. Progress Since September 2023 Board Meeting FYI Edgar Palacios 5 m
IX. Building & Grounds Committee - No Report
X. Other Business 6:53 PM
  A. Unfinished Business Discuss Edgar Palacios 15 m
   

 

  1. Comprehensive Review of Guided Learning Center Policy & Procedures
  2. Structure for Review of Organizational Chart & Job Descriptions
  3. Discussion of Updated Standing Monthly Board Agenda Items
  4. Important Board Dates (listed in Governance Handbook)
  
  B. New Business Discuss Tanya Overdorf
XI. Final Board Comments 7:08 PM
 

3-minutes each

  
  A. 3-minutes for each Board member FYI Tanya Overdorf 6 m
XII. Closing Items 7:14 PM
  A. Adjourn Meeting Vote
XIII. Executive Session 7:14 PM
  A. Executive Session Discuss Tanya Overdorf 30 m
   

1. IC 5-14-1.5-6.1 EXECUTIVE SESSIONS Sec. 6.1. (b)(11) To train school board members with an outside consultant about the performance of the role of the members as public officials. 

 

2. IC 5-14-1.5-6.1 EXECUTIVE SESSIONS Sec. 6.1. (b)(9) To discuss a job performance evaluation of individual employees. This subdivision does not apply to a discussion of the salary, compensation, or benefits of employees during a budget process.

 

3. IC 5-14-1.5-6.1 EXECUTIVE SESSIONS Sec. 6.1. (b)(5) To receive information about and interview prospective employees.

 

4. IC 5-14-1.5-6.1 EXECUTIVE SESSIONS Sec. 6.1. (b)(2)(B) Initiation of litigation or litigation that is either pending or has been threatened specifically in writing. As used in this clause, "litigation" includes any judicial action or administrative law proceeding under federal or state law.