RISE Prep Academies
Minutes
December Special Board Meeting
Date and Time
Tuesday December 17, 2024 at 10:00 AM
A vote may be taken on any agenda item.
Directors Present
C. Dias, G. Gassey, J. Egan, J. Leveille, J. O'Rourke, M. Beauchamp, P. Hamilton
Directors Absent
T. Calouro
Guests Present
K. Waller, R. DaCruz
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve December 3rd Board Meeting Minutes
C. Beauchamp made a motion to approve the minutes from Standing Board Meeting from 12-03-2024.
J. O'Rourke seconded the motion.
The Board VOTED to approve the motion.
II. Student Information System Vendor Transition
A.
Transition Vendor from ASPEN to PowerSchool
Ms. DaCruz stated that the school is required by the State to have a Student Information System (SIS). Currently the school uses ASPEN, which is difficult to use. Ms. DaCruz presented the improvements and advantages of using the other system, PowerSchool. Ms. Dacruz stated that PowerSchool allows for better access for the families overall, the school is getting more for the same price and is eliminating the other platforms which will lead to savings over time. Ms. DaCruz informed the Board that there is possible to get a grant to cover the coast of the implementation. Ms. Waller stated that PowerSchool has significantly better customer service. Ms. Diaz also confirmed that the new system is user friendly and much better for the parents as they can track every quiz, every activity, etc.
Ms. Waller presented the financial impact showing a $20,000 in savings if the school commits before the end of the year 2024; the first year being the most expensive and savings of around $6,000 per year will be more visible after the second year. The school is not being billed until July 1st, the new fiscal year.
C. Diaz made a motion to approve the transition from ASPEN, SchoolRunner and DocuSign to PowerSchool.
J. Egan seconded.
The Board VOTED to approve the motion.
III. Executive Session: Consideration of Matters Related to Real Estate and Facilities
A.
RISE Prep Upper Academy (9-12) Facility
J. O'Rourke made a motion to enter Executive Session. C. Diaz and C. Beauchamp seconded.
The Board VOTED unanimously to approve the motion.
J. O'Rourke made a motion to reconvene in Open Session and seal the minutes of the Executive Session as confidential. C. Beauchamp seconded the motion.
Ms. Waller announced that the Board voted to authorize Mr. Izzi to negotiate the offer on a potential facility with new terms. The location and amount remain confidential until the offer is accepted.
The Board VOTED unanimously to approve the motion
IV. Closing Items
A.
Adjourn Meeting
C. Beauchamp made a motion to Adjourn.
J. O'Rourke seconded the motion.
The board VOTED to approve the motion.
P Hamilton called the meeting to order at 10:07 am.