Northwood Academy Charter School
Minutes
Board of Trustees Monthly Meeting
Date and Time
Wednesday November 18, 2020 at 5:30 PM
Location
Northwood Academy Charter School (Remote Meeting)
This is a public meeting of the Board of Trustees of Northwood Academy Charter School that was properly advertised pursuant to the Pennsylvania Sunshine Act. The public meeting schedule is posted at the school and on the website.
Members of the public are invited to participate by submitting written comments via email (board@northwoodcs.org). All written testimony should include the individual’s name, home address and topic. During the public comment section of the meeting, board members will read into the record short summaries of comments, grouped by topic, and will note the number of individuals submitting comments.
Please Note: In the interest of the health of our staff, board members and public and in alignment with public health guidelines regarding the COVID-19 pandemic, the Board has adjusted the way in which it holds its meetings. The meetings will be accessible to the public via Zoom and recorded.
Zoom Link
https://us02web.zoom.us/j/81990523422?pwd=STdzMXBlN0laNDlUeFIvcmIvOGx1dz09
Passcode: 975719
Members of the public are invited to participate by submitting written comments via email (board@northwoodcs.org). All written testimony should include the individual’s name, home address and topic. During the public comment section of the meeting, board members will read into the record short summaries of comments, grouped by topic, and will note the number of individuals submitting comments.
Please Note: In the interest of the health of our staff, board members and public and in alignment with public health guidelines regarding the COVID-19 pandemic, the Board has adjusted the way in which it holds its meetings. The meetings will be accessible to the public via Zoom and recorded.
Zoom Link
https://us02web.zoom.us/j/81990523422?pwd=STdzMXBlN0laNDlUeFIvcmIvOGx1dz09
Passcode: 975719
Trustees Present
D. Madison (remote), J. Marshall (remote), J. Williams (remote), K. Maddox (remote), K. Spraga (remote), M. Bly (remote), T. Caldwell (remote)
Trustees Absent
D. Kleschick
Guests Present
A. Hollister (remote), C. Carey (remote), K. Dugan (remote), T. Hunt (remote), T. Taylor (remote)
I. Opening Items
A.
Call the Meeting to Order
J. Williams called a meeting of the board of trustees of Northwood Academy Charter School to order on Wednesday Nov 18, 2020 at 5:31 PM.
B.
Record Attendance and Guests
C.
Reading of Mission Statement
A. Hollister read the Mission Statement.
D.
Resolution 111820.001: Approval of Agenda
T. Caldwell made a motion to approve the November 18, 2020 Agenda.
J. Williams seconded the motion.
The board VOTED unanimously to approve the motion.
E.
Resolution 111820.002: Approval of October 21, 2020 Board Meeting Minutes
M. Bly made a motion to approve the minutes from Board of Trustees Monthly Meeting on 10-21-20.
T. Caldwell seconded the motion.
The board VOTED unanimously to approve the motion.
F.
Community Comment
No Community Comment
II. Finance
A.
Resolution 111820.003: Approval of Financials
J. Marshall made a motion to approve the October 2020 Financial Report and all supporting documents submitted by the Business Manager, which shall be incorporated in the record of this meeting.
K. Maddox seconded the motion.
T. Taylor, Business Manager, reviewed the Executive Summary of the Financial Report ending October 31, 2020.
General Discussion:
The board VOTED unanimously to approve the motion.
General Discussion:
- Scope of work provided by Wharton Painting, LLC
III. Committee Reports
A.
Academic Excellence Committee
K. Maddox (Chair) stated the next committee meeting is scheduled for December 2, 2020 @ 5:00pm.
B.
CEO Support and Evaluation Committee
No Committee Report
C.
Finance Committee
J. Marshall (Chair) stated the next committee meeting is schedule for December 2, 2020 @ 6:00pm. Several CBA's being submiited to committee for action by January.
T. Taylor left early
D.
Governance Committee
M. Bly (Chair) stated the committee meeting scheduled for November 4, 2020 was cancelled. The committee will reconvene in the new year.
The next committee meeting is tentatively scheduled for January 27, 2020 @ 6:00pm.
The next committee meeting is tentatively scheduled for January 27, 2020 @ 6:00pm.
E.
Strategic Planning Committee
A. Hollister (Chair) stated the committee meeting scheduled for November 4, 2020 was cancelled.
The next Committee Meeting is scheduled for December 2, 2020 @ 5:00pm.
The next Committee Meeting is scheduled for December 2, 2020 @ 5:00pm.
IV. Staff Reports
A.
CEO
Board reviewed the November 2020 CEO Report and supporting documents previously
submitted by A. Hollister. No further discussion.
submitted by A. Hollister. No further discussion.
B.
Principal
Board reviewed the November 2020 Principal Report and supporting documents previously
submitted by C. Carey.
General Discussion:
submitted by C. Carey.
General Discussion:
- Interview update for vacant position.
C.
Operations
Board reviewed the November 2020 Operations Report previously submitted by K. Dugan.
General Discussion:
General Discussion:
- COIVD Screenings for students and staff.
- Chromebook damage assessment.
- Purchase of MacBooks for staff: Turnaround time for delivery 2-3 weeks.
D.
Special Education & Student Support
Board reviewed the November 2020 Special Education and Student Supports Report
previously submitted by K. Crossett.
General Discussion:
previously submitted by K. Crossett.
General Discussion:
- Impact on Evaluation Testing due to COVID restrictions.
E.
Human Resources
Board reviewed the November 2020 Human Resource Report and supporting documents
previously submitted by Total HR Solutions. No further discussion.
previously submitted by Total HR Solutions. No further discussion.
V. New Business
A.
Resolution 111820.004: Personnel (Key Performance Indicator)
D. Madison made a motion to accept the personnel changes, modifications and additions, as presented in the attached Key Performance Indicator (KPI).
J. Williams seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Resolution 111820.005: Continuance of Health & Safety Plan SY20-21
J. Williams made a motion to approve the revised timeline of the SY20-21 Health & Safety Plan based on the supporting COVID-19 Response Plan, as presented.
J. Marshall seconded the motion.
NACS COVID-19 Response Plan Recommendation:
The board VOTED unanimously to approve the motion.
- Following the recommendation of the PA Department of Health and the PDE, it is our intent to remain remote in January. In order to change to hybrid, we must see 3 weeks of data in the Low or Moderate category, accompanied by 3 weeks of the CHOP PolicyLab projections on a steady decline.
- When moving to hybrid:
- During the 3rd week of Moderate/Low reports we will be asking for an
emergency board meeting to approve the move to hybrid. - We will give our school community a two-week notification.
- If we hit the Substantial level at anytime, it will reset the the clock.
- Continued analysis of staff availability due to medical exemption.
- Confirm availability of substitutes from our preferred agency.
- During the 3rd week of Moderate/Low reports we will be asking for an
C.
Resolution 111820.006: Comprehensive Plan (2020-2023)
J. Marshall made a motion to approve the 2020-2023 Comprehensive Plan with associated Induction Plan and Professional Development Plan, as presented.
D. Madison seconded the motion.
Board President will sign affirmation statement that requires submission to PDE on Friday, November 20, 2020.
The board VOTED unanimously to approve the motion.
D.
Resolution 111820.007:Holiday Bonus and Treat Box
M. Bly made a motion to approve the net worth Holiday Bonus of $100 and Staff Treat Boxes at $25pp not to exceed a combined amount of $15,000.
K. Maddox seconded the motion.
The board VOTED unanimously to approve the motion.
VI. EXECUTIVE SESSION
A.
Legal, Personnel
J. Marshall made a motion to enter EXECUTIVE Session.
D. Madison seconded the motion.
The board VOTED unanimously to approve the motion.
K. Maddox made a motion to enter OPEN session.
T. Caldwell seconded the motion.
The board VOTED unanimously to approve the motion.
D. Madison seconded the motion.
The board VOTED unanimously to approve the motion.
K. Maddox made a motion to enter OPEN session.
T. Caldwell seconded the motion.
The board VOTED unanimously to approve the motion.
VII. Closing Items
A.
Adjourn Meeting
D. Madison made a motion to adjourn the meeting.
J. Williams seconded the motion.
The board VOTED unanimously to approve the motion.
J. Williams seconded the motion.
The board VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:18 PM.
Respectfully Submitted,
M. Bly