No Community Comment

T. Tayloy discussed and reviewed the August 2019 Financial report and supporting documents previously disseminated

Discussion included: 

1. Check Details List - Moving forward will be provided as a supporting document to the financial report.
2. Cash Flow - Board requested a plan to detail partial spend down of the projected 5.8 Million.
3. Petty Cash - Limit and difference between school based petty cash account and TD Bank petty cash account.
4. Employee Theft Policy - Policy submitted for approval with a monthly cost of $700.

Board reviewed the August 2019 CEO report, previously submitted by A. Hollister.

Discussion included:

1. Strategic Goals and Initiatives - A. Hollister will review the original Strategic timeline and identify which items have been closed and provide explanation of how they were closed. Any open/pending items will transfer to new initiatives and timeline tracker. J. Spraga will serve as Board Liaison to work with administtration. Excpected presentation of new tracker during October Board Meeting.
2. New Elementary Guidance Counselor Position - Identified need for an additional GUidance Counselor because current Guidance Counselor works mainly with the middle school speciffically with the high school selection process which limits time with the elementary school.

Board reviewed the August 2019 Principal report, previously submitted by C. Carey.

Discussion included:

1. 7th Grade Math Position - Interview scheduled for 9/19/19. C. Carey plans with exisitng staff that covers the class.
2. Math Curriulum - Exploration of a new curriculum will begin for implementation in SY20/21. C. Carey will keep the Board informed throughout the process.
3. Kinder Camp - Data showed tremendous growth and helped the students with overall transition into the new school year.
4. Enrichment Program - Information will be included in the monthly Principal Report as the team continues to develop components of the program and identifies what will b offered.

Board reviewed the August 2019 Director of Student Services report, previously submitted by P. Friedman.
No further discussion on report as presented.

Board reviewed the August 2019 Director of Operations report, previously submitted by K. Dugan.

Discussion included:

1. Transportation - Indicated 149 transportation requests have been processed/cleared. We are very thankful for the partnership with the SDP. There are minimal issues with providers; However, our biggest issue has been with First Student not being consistent.  After multiple interventions, K. Dugan secure a permanent driver who has been reliable. School bus fire drills will be held the week of September 17th.
2. Lottery - Apply Philly Charter released the new dates for the upcoming lottery season. Applications open September 20th / Applications Close January 27th  / Lottery will take place January 31st  / Open enrollment spots are currently being filled.
3. Safety and Security - Indicated there is an increase in homeless individuals on our property. The first day of school, at approximately 6:30am, a male was sleeping on our property with a knife secured to his waist. The police were notified, and he moved prior to the police arriving. K. Dugan submitted a roll call complaint with the 15th police district so there is extra police presence in the morning. A group of parents are willing to work with K. Dugan to develop an operations/safety group. K. Dugan will consult with the group to get a parent’s perspective and assistance as issues arise. Based on a concern of the group, K. Dugan has begun researching how gaining a school crossing guard will impact out busing eligibility.

Board reviewed the August 2019 HR timeline, previously submitted by Total HR Solutions.

Discussion included:

1. Uncertified Teacher Salary Scale - T. Hunt indicated a subset of the Certified Teacher Scale will be developed based on the methodology of the certified teacher scale. Additionally, A. Hollister and T. Hunt will develop a compensation / hiring policy for uncertified teachers with follow up to the Board on a timeline of completion. 

T. Hunt will submit a new contract proposal to include additional work flow items from A. Hollister. The new contract proposal will be submitted to the Human Resource Committee on Tuesday, October 1, 2019 for review and approval during October 16, 2019 Board of Trustees Meeting.

The reporting structure section of the Primary School Counselor Job Description will be revised to reflect a single direct report.

Reccommendation by T. Hunt to remove the procedural items from the 20-21 Employee Handbook and include them as an addendum.

BoardOn Track training for Board Members will be scheduled for Wednesday, October 16, 2019 at 4:45pm.

"Thank You Event" will be hosted by Board and Administration for Staff on November 20, 2019. Time TBD

Upon Motion by D. Madison and Second by K. Maddox, the Board unanimously ENTERED executive session.

Upon Motion by J. Marshall and Second by D. Madison , the Board unanimously ENTERED open session.