IMSA Governing Board

Minutes

Board Meeting

Date and Time

Saturday May 20, 2017 at 10:00 AM

Location

7435 N. Keystone Avenue, Indianapolis, IN 46240

Directors Present

B. Guler, B. Valentine-Watts, D. Pierson, M. Dundar, M. Gonulalan, R. Ernst

Directors Absent

D. Coats, E. Ozdemir, K. Millard, L. Box

Ex Officio Members Present

M. Atlihan, M. Dunn, O. Secen

Non Voting Members Present

M. Atlihan, M. Dunn, O. Secen

Guests Present

B. Dickey, H. Menendez, J. Brown, K. Pattison

I. Opening Items

A.

Record Attendance and Guests

B.

Call the Meeting to Order

R. Ernst called a meeting of the board of directors of IMSA Governing Board to order on Saturday May 20, 2017 at 11:10 AM.

C.

Pledge of Allegiance

"I pledge allegiance to my Flag and to the Republic, for which it stands, one nation, indivisible, with liberty and justice for all." "I pledge allegiance to the Flag of the United States of America and to the Republic for which it stands, one nation, indivisible, with liberty and justice for all."

D.

Adopt the Agenda

M. Gonulalan made a motion to adopt the agenda.
D. Pierson seconded the motion.
The board VOTED unanimously to approve the motion.

E.

Public Input

R. Ernst opened the floor for public input. No public input was given.

II. Approval of Minutes

A.

Approval of April 15, 2017 Board Meeting Minutes

M. Dundar made a motion to approve the minutes from the board meeting on April 15, 2017.
D. Pierson seconded the motion.
The board VOTED unanimously to approve the motion.

III. Enrollment Presentation

A.

Enrollment Presentation - Hanno Becker

H. Becker gave a presentation on the current enrollment for IMSA North and West. He shared the enrollment target of 670 for IMSA North and 575 for IMSA West.  Currently IMSA North has 517 and IMSA West has 511.  We have seats to fill in both schools, however, the historical trend has been a large number of families enrolling after the 4th of July.  

R Ernst,  asked what he credited success in the enroll numbers to and he said it is the enrollment teams at each school, they are working hard and doing a great job.

We currently have 22 South students enrolled at IMSA North and 1 South student enrolled at IMSA West.  Another mailing just went out to the South parents encouraging them to enroll so that they can secure transportation.

H. Becker also shared information about the yard signs, the postcard mailings, and the door to door canvasing that will be done over the summer. Enroll Indy was introduced, Mr. Becker explained how it worked and showed the current website. M. Dundar shared a concern that maybe we should wait to use Enroll Indy since it was so new and had no data to look at.

B.

Review/Approval of MOU between Enroll Indy and IMSA's

The MOU was discussed during the enrollment presentation.
D. Pierson made a motion to approve the MOU between IMSA and Enroll Indy.
B. Valentine-Watts seconded the motion.
The board VOTED to approve the motion.

IV. Governance Committee Report

A.

Governance Committee Report

R. Ernst handed out the vision statement.

B.

Presentation/Approval of Prospective Board Member Toby Miller

The Governance Committee met with Toby Miller a prospective board member.  He is interested in becoming a board member. D. Pierson shared that he knows Toby and would highly recommend him for our board.
D. Pierson made a motion to approve Toby Miller as a member of the IMSA Board of Directors.
M. Gonulalan seconded the motion.
The board VOTED unanimously to approve the motion.

C.

Review/Approve the IMSA 2017-2018 Board Meeting Schedule

M. Gonulalan made a motion to approve the 2017 - 2018 Board Meeting Schedule.
B. Guler seconded the motion.
The board VOTED unanimously to approve the motion.

D.

The Need for a Board Member in the Education Field

R.Ernst shared with the board the need to add a board member with K-12 educational experience.  The Mayor's office has given us a deadline of June 30, 2017.  R. Ernst asked the members to be thinking of someone that might fit this need.

E.

CEO Evaluation

R. Ernst, shared the upcoming CEO evaluation, he stated that there would be more information to follow.

V. Academic Excellence Committee Report

A.

Academic Excellence Committee Report

R. Ernst, shared that the committee had discussed the academic calendar and went over the IREAD results.

B.

IREAD3 Presentation Review

M. Dunn went over the IREAD results for the three schools.  We did not do to bad but there is room for improvement. He explained the plan in place to improve the pass rate for next year.  The goal is 85 - 90% pass rate.

C.

Review/Approve the IMSA North & West Academic Calendar for 2017-2018

M. Dundar asked about longer school hours and why we did not go until 4 pm as in the past.  M. Atlihan shared that the school day officially ends at 3 pm however, there is clubs and tutoring that are available to students in addition to the regular day.
M. Dundar made a motion to approve the 2017-2018 Academic Calendar for IMSA North & West.
D. Pierson seconded the motion.
The board VOTED unanimously to approve the motion.

D.

Review/Approve The Kindergarten Entrance Policy

R. Ernst, shared the need for a written Kindergarten policy.  The cut off date for Kindergarten is currently age 5 by August first of that year.  Parents can ask for an exception if there student meets the policy establish by the school for admission into Kindergarten.
B. Valentine-Watts made a motion to approve the Kindergarten policy as written.
D. Pierson seconded the motion.
The board VOTED unanimously to approve the motion.

VI. Finance Committee Report

A.

Approval of April 2017 Financial Reports for North

B. Guler, shared with the new board members the important  things to look for on the budget sheets that they receive at the meetings. B. Guler has asked for a revised budget from Halil for the 2017-18 school year as the enrollment numbers are not where we need them yet, this way we are better prepared.  They should be ready at the June meeting.

There were no major expenses for IMSA North, there is a short fall in the balances as North pays the Central Office staff salaries, and then they are reimbursed twice a year by the other schools for their portion of those salaries.
B. Guler made a motion to approve the financials for IMSA North.
D. Pierson seconded the motion.
The board VOTED unanimously to approve the motion.

B.

Approval of April 2017 Financial Reports for South

B. Guler, shared that IMSA South is on track for expenditures, they have a $25,000 loan from West that has helped.
M. Dundar made a motion to approve the financials for IMSA South.
D. Pierson seconded the motion.
The board VOTED unanimously to approve the motion.

C.

Approval of April 2017 Financial Reports for West

B. Guler, shared that West is doing great. They currently have more than a 30 day cash on hand balance. There are no major expenses.
D. Pierson made a motion to approve the financials for IMSA West.
B. Valentine-Watts seconded the motion.
The board VOTED unanimously to approve the motion.

VII. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 12:21 PM.

Respectfully Submitted,
J. Brown
B. Valentine-Watts made a motion to adjourn the meeting.
M. Gonulalan seconded the motion.
The board VOTED unanimously to approve the motion.