IMSA Governing Board
Minutes
Board Meeting
Date and Time
Saturday April 15, 2017 at 10:00 AM
Location
7435 N. Keystone Avenue, Indianapolis, IN 46240
Directors Present
D. Coats, K. Millard, L. Box, M. Dundar, M. Gonulalan, R. Ernst
Directors Absent
B. Guler, E. Ozdemir
Ex Officio Members Present
H. Akkaya, H. Dulgeroglu (remote), M. Arslan, M. Atlihan, M. Dunn, O. Secen
Non Voting Members Present
H. Akkaya, H. Dulgeroglu (remote), M. Arslan, M. Atlihan, M. Dunn, O. Secen
Guests Present
B. Dickey, J. Brown, K. Pattison
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
K. Millard called a meeting of the board of directors of IMSA Governing Board to order on Saturday Apr 15, 2017 at 11:06 AM.
C.
Pledge of Allegiance
"I pledge allegiance to my Flag and to the Republic, for which it stands, one nation, indivisible, with liberty and justice for all." "I pledge allegiance to the Flag of the United States of America and to the Republic for which it stands, one nation, indivisible, with liberty and justice for all."
D.
Adopt the Agenda
M. Gonulalan made a motion to adopt the agenda.
D. Coats seconded the motion.
The board VOTED unanimously to approve the motion.
E.
Public Input
K. Millard opened the floor for public input. No public input was given.
II. Approval of Minutes
A.
Approval of March 18, 2017 Board Meeting Minutes
L. Box made a motion to approve the minutes from the board meeting on March 18, 2017.
M. Gonulalan seconded the motion.
The board VOTED unanimously to approve the motion.
III. OEI Presentation
A.
Core Question One & Two Results
Kevin Pattison, explained the results of 2015- 2016 Core Question 1 and Core Question 2 for all three IMSA Schools. He hared the four areas that they look at:
Brian Dickey, gave a presentation on the financial indicators. Three areas that they look at:
1. Short term health
2. Long term health
3. Financial management and systems
He shared that there has been a lot of upward progress since Halil came.
The Assurance Forms were passed for signature.
- Is the educational program a success
- Is the organization in sound fiscal health
- Is the organization effective and well run
- Is the school providing the appropriate conditions for success
Brian Dickey, gave a presentation on the financial indicators. Three areas that they look at:
1. Short term health
2. Long term health
3. Financial management and systems
He shared that there has been a lot of upward progress since Halil came.
The Assurance Forms were passed for signature.
IV. IMSA South Closure Update
A.
Review Of Pase Two
M. Arslan shared that they met with the auditing company on April 13 and went over the phase two tracker. We are on track with the South closure plan. The kids and parents are in good spirits and it looks like we will finish the year strong.
New Planned Learning (NPL) has requested that IMSA to leave some furniture behind in the IMSA South building to help promote the lease or purchase of the building. This is the Auditor firm's positive recommendation.
M. Dunn gave a report on the South staff:
15 teachers expressed interest in North or West and were interviewed
11 were offered positions
7 accepted positions with IMSA
It looks like everyone has a position somewhere for next year.
New Planned Learning (NPL) has requested that IMSA to leave some furniture behind in the IMSA South building to help promote the lease or purchase of the building. This is the Auditor firm's positive recommendation.
M. Dunn gave a report on the South staff:
15 teachers expressed interest in North or West and were interviewed
11 were offered positions
7 accepted positions with IMSA
It looks like everyone has a position somewhere for next year.
B.
Discussion/Approval Of The Request From NPL Regarding The Furniture
D. Coats made a motion to approve the request pending the the recommendation of the auditor.
R. Ernst seconded the motion.
The board VOTED unanimously to approve the motion.
V. Enrollment Update and Presentation
A.
Presentation on Enrollment - Hanno Becker
H. Becker gave a presentation on our strategic enrollment plan for the 2017-18 school year. We are working on our first impressions and keeping the excitement up between enrollment and the start of the school year. There are 14 South students that are interested in enrolling at either IMSA West or IMSA North.
One of the major focuses for our marketing plan is going to be STEM. There is a new school opening Purdue High School and they have a STEM focus. We were the first STEM school in the area and we are going to promote that fact.
One of the major focuses for our marketing plan is going to be STEM. There is a new school opening Purdue High School and they have a STEM focus. We were the first STEM school in the area and we are going to promote that fact.
VI. Governance Committee Chair Report
A.
Governance Committee Chair Report
R. Ernst Nominated Dave Coats as the Next IMSA Board Chair.
The Governance Committee met with two prospective Board Members on Friday, April 14, 2017. They are both interested in becoming members of the board.
Daniel Pierson and Bernice Valentine Watts - Both work for Lilly.
We are still looking for more members, D. Coats recommend Toby Miller and will be in contact with him to set up an interview and tour. Dr. Millard and Mr. Ozdemir will both be leaving the board in June so we will need to fill those spots.
The Governance Committee met with two prospective Board Members on Friday, April 14, 2017. They are both interested in becoming members of the board.
Daniel Pierson and Bernice Valentine Watts - Both work for Lilly.
We are still looking for more members, D. Coats recommend Toby Miller and will be in contact with him to set up an interview and tour. Dr. Millard and Mr. Ozdemir will both be leaving the board in June so we will need to fill those spots.
B.
Nomination/Approval of David Coats for Board Chair
R. Ernst recommended that Dave Coats be nominated for the next IMSA Board Chair.
R. Ernst made a motion to approve David Coats as the next Board Chair.
K. Millard seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Presentation/Approval of Prospective Board Member Bernice Valentine-Watts
The Governance Committee met with Bernice Valentine-Watts a prospective Board Member on Friday, April 14, 2017. She is interested in becoming a member of the board.
R. Ernst made a motion to approve Bernice Valentine-Watts as a member of the IMSA Board of Directors.
D. Coats seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Presentation/Approval of Prospective Board Member - Daniel Pierson
The Governance Committee met with Daniel Pierson a prospective Board Member on Friday, April 14, 2017.He is interested in becoming a member of the board.
R. Ernst made a motion to approve Daniel Pierson as a member of the IMSA Board of Directors.
D. Coats seconded the motion.
The board VOTED unanimously to approve the motion.
VII. Academic Excellence Committee Chair Report
A.
Academic Excellence Committee Chair Report
M. Dunn reported that the committee went over the Core 1 & Core 2 report from the DOE. They feel that they are on a good track moving forward.
VIII. Finance Committee Chair Report
A.
Approval of March 2017 Financial Reports for North
D. Coats went over the vouchers and the financial statement for IMSA North. It looks like we will have a lower deficit than was anticipated due to some maintenance costs that were lower than expected and some services that were provided by Crossroads.
D. Coats made a motion to approve the financial reports for IMSA North.
M. Gonulalan seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Approval of March 2017 Financial Reports for South
D. Coasts shared that IMSA South should end up with a positive balance of approximately $24,000. Any remaining balance at the end of the year will go towards the loan from Concept Schools.
D. Coats made a motion to approve the financial reports for IMSA South.
M. Dundar seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Approval of March 2017 Financial Reports for West
D. Coats went over the purchases over $5,000 at IMSA West, they were for HVAC to help with the heating and air conditioning of the building. West is doing well financially.
D. Coats made a motion to approve the financial reports for IMSA west.
M. Dundar seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Update On IMSA North Building Purchase
K. Millard discussed the status of the North building purchase. The school can not currently get a loan large enough to cover the cost of the building. The idea is tabled for the time being.
E.
Discussion and Approval of 2017-2018 School Budgets
D. Coats shared the budgets for the 2017/2018 school year for IMSA North & West. Both budgets were put before the board for approval.
D. Coats made a motion to approve the 2017/2018 budgets for IMSA North & IMSA West.
M. Gonulalan seconded the motion.
The board VOTED unanimously to approve the motion.
F.
Update on IMSA West Building Project Presentation
D. Coats reviewed the IMSA West expansion, there are several options to consider. The cost would be about a million dollars. Mr. Atlihan will have more information at the next board meeting,
IX. Closing Items
A.
Adjourn Meeting
D. Coats made a motion to adjourn the meeting.
R. Ernst seconded the motion.
The board VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 1:10 PM.
Respectfully Submitted,
J. Brown