IMSA Governing Board
Minutes
Board Meeting
Date and Time
Saturday August 27, 2016 at 11:00 AM
Location
IMSA West 4575 W. 38th Street, Indianapolis, IN 46254
Directors Present
B. Guler, D. Coats, E. Ozdemir, K. Millard, M. Dundar (remote), M. Gonulalan
Directors Absent
J. Moody, R. Ernst
Directors who left before the meeting adjourned
D. Coats
Ex Officio Members Present
H. Akkaya, H. Dulgeroglu, M. Arslan, M. Atlihan, O. Secen
Non Voting Members Present
H. Akkaya, H. Dulgeroglu, M. Arslan, M. Atlihan, O. Secen
Guests Present
J. Brown, J. Gantzer, Kevin Pattison
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
K. Millard called a meeting of the board of directors of IMSA Governing Board to order on Saturday Aug 27, 2016 at 11:13 AM.
C.
Pledge of Allegiance
D.
Adopt the Agenda
D. Coats made a motion to adopt the agenda as presented.
E. Ozdemir seconded the motion.
The board VOTED unanimously to approve the motion.
E.
Public Input
K. Millard opened the floor for public input. No public input was given.
II. Approval of Minutes
A.
Approval of June 2016 Board Meeting Minutes
B. Guler made a motion to approve minutes from the Board Meeting on 06-18-16.
E. Ozdemir seconded the motion.
The board VOTED unanimously to approve the motion.
III. New Business Items
A.
New Board Member
Dr. Millard introduced Dr. Gonulalan, as a prospective new board member. He shared his background and experience. He then left the room so that the board could discuss and vote on his appointment to the board.
E. Ozdemir made a motion to Approve Dr. Gonulalan as a new Board Member.
D. Coats seconded the motion.
The board VOTED unanimously to approve the motion.
B.
New Board Member Search
K. Millard shared that we need to add one more person to our Board. We currently have 8 members and should have 9. One member just resigned. We are looking for possibly an account or a lawyer. We interviewed about 25 people from Volunteers.com but were not able to secure anyone K. Millard asked that each member recommend someone at the next meeting. K. Millard, will reach out to David Shaeed to check and see if he would consider being a board member for IMSA's.
C.
School Improvement Grant For IMSA South
Mr. Akkaya shared that he is applying for a School Improvement Grant for IMSA South. If the grant is approved it will provide $400,000 per year to the school for five years. He will submit the grant the week of August 29, 2016.
IV. Academic Excellence Committee Chair Report
A.
Overview of Academic Excellence Committee Meeting
Dr. Millard gave a brief overview of the Academic Excellence Committee meeting. The scores for ISTEP are not in yet, J. Gantzer form OEI is hopeful that we will have them by December. The scores are not where they need to be and we know that. The question is what do we do about it. Mr. Secen shared what they are going to do at IMSA North. Schools will be using Measuring Up to access students and track their improvement.
Mr. Arslan, will send a monthly report on the progress for all three schools to the board for monitoring.
Mr. Arslan, will send a monthly report on the progress for all three schools to the board for monitoring.
V. Finance Committee Chair Report
A.
Approval of June 2016 and July 2016 Financial Reports for North
B. Guler made a motion to to accept the financial reports for IMSA North for June and
July 2016.
E. Ozdemir seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Approval of June 2016 and July 2016 Financial Reports for West
B. Guler made a motion to to accept the financial reports for IMSA West for June and
July 2016.
E. Ozdemir seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Approval of 2016-17 Staff Lists with salary information
D. Coats made a motion to to accept the Staff lists with salary information for the 2016-2017 school year.
B. Guler seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Approval of June 2016 and July 2016 Financial Reports for South
D. Coats shared that IMSA South has a serious deficit. This is mostly due to the decline in enrollment. There are three charter schools in the area along with an IPS Blue Ribbon School with only approximately 5,000 school age children in the area. D. Coats suggested that the demographics be collected for the area. M. Arslan suggested possibly forming a committee to evaluate the future of the school. It was asked if we could move the school to a different location however, that would probably require closing the current location and reapplying for a new charter. Mr. Halil will be meeting with IMSA South on Monday, August 29, 2016, to go over the budget. D. Coats will also meet with them on the budget for South at a different time.
There should be a plan in place by the October meeting.
There should be a plan in place by the October meeting.
B. Guler made a motion to to accept the financial reports for IMSA South for June and
July 2016.
E. Ozdemir seconded the motion.
The board VOTED unanimously to approve the motion.
VI. IMSA North Charter Renewal Process and Board Goals
A.
Charter Renewal Process and Board Goals
O. Secen shared information regarding the 7 year IMSA North charter renewal application. The application packet was submitted on Friday, August 26,2016. The packet contains some goals for the board, such as purposing new member and possibly a parent member each year.
The board members are to read the packet and as many as possible attend the hearing on October 3rd at 6:00 pm at the Mayor's office. They will ask questions and then take a vote on whether or not they will renew the IMSA North charter. Attendance of the Board members is very important at this review hearing. The charter actually belongs to the Board and not the school. J. Gantzer said we should receive a preliminary report in approximately two weeks.
The board members are to read the packet and as many as possible attend the hearing on October 3rd at 6:00 pm at the Mayor's office. They will ask questions and then take a vote on whether or not they will renew the IMSA North charter. Attendance of the Board members is very important at this review hearing. The charter actually belongs to the Board and not the school. J. Gantzer said we should receive a preliminary report in approximately two weeks.
VII. Superintendent's Report
A.
Superintendent's Report
D. Coats left.
M. Arslan, shared a power point of things happening at all three schools. Principals are going to go to each room in the mornings and talk to the teachers and the students and see if there is anything that they need. A general presence in the rooms. There will be a Google document with the key data sent to all the Board members.
VIII. Closing Items
A.
Adjourn Meeting
B. Guler made a motion to adjourn the meeting.
E. Ozdemir seconded the motion.
The board VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 1:07 PM.
Respectfully Submitted,
J. Brown
republic for which it stands, one nation under God, indivisible, with liberty and
justice for all."