IMSA Governing Board
Minutes
Board Meeting
Date and Time
Saturday April 16, 2016 at 11:00 AM
Location
IMSA South, 2710 Bethel Ave Indianapolis, IN 46203
Directors Present
B. Guler, D. Coats, J. Moody, K. Millard, M. Dundar, R. Ernst
Directors Absent
E. Ozdemir, M. Atlamaz
Directors who left before the meeting adjourned
D. Coats
Ex Officio Members Present
H. Akkaya, H. Dulgeroglu, K. Parlar, M. Arslan, M. Atlihan
Non Voting Members Present
H. Akkaya, H. Dulgeroglu, K. Parlar, M. Arslan, M. Atlihan
Guests Present
B. Dickey, K. Beckwith
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
K. Millard called a meeting of the board of directors of IMSA Governing Board to order on Saturday Apr 16, 2016 at 11:00 AM.
K. Millard stated B. Shaheed resigned from the board leaving one more vacancy on the board
K. Millard reminded those present that the board meetings are on the 3rd Saturday of meeting month from 10:00am-12:30pm
C.
Pledge of Allegiance
"I pledge allegiance to the flag of the United States of America, and to the
republic for which it stands, one nation under God, indivisible, with liberty and
justice for all."
republic for which it stands, one nation under God, indivisible, with liberty and
justice for all."
D.
Adopt the Agenda
D. Coats made a motion to adopt the agenda as presented.
M. Dundar seconded the motion.
The board VOTED unanimously to approve the motion.
E.
Public Input
K. Millard opened the floor for public input. No public input was given.
II. Approval of Minutes
A.
Approval of February 2016 Board meeting Minutes for IMSA North
D. Coats made a motion to approve minutes from the Board Meeting on 02-08-16 Board Meeting on 02-08-16.
M. Dundar seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Approval of February 2016 Board meeting Minutes for IMSA South
D. Coats made a motion to approve minutes from the Board Meeting on 02-08-16 Board Meeting on 02-08-16.
M. Dundar seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Approval of February 2016 Board meeting Minutes for IMSA West
D. Coats made a motion to approve minutes from the Board Meeting on 02-08-16 Board Meeting on 02-08-16.
B. Guler seconded the motion.
The board VOTED unanimously to approve the motion.
III. Finance Committee Report
A.
Approval of February 2016 and March 2016 Financial Reports for IMSA North
D. Coats made a motion to approve IMSA North February 2016 and March 2016 Financial Reports.
R. Ernst seconded the motion.
The board VOTED unanimously to approve the motion.
R. Ernst asked what our financial checks and balances are in place. H. Dulgeroglu responded explaining current policies and procedures in place. He stated that he is bonded, he also stated that an independent CPA company audits our financials upon the fiscal year end and shares its findings with all stake holders, including State and Federal government.
B.
Approval of February 2016 and March 2016 Financial Reports for IMSA South
D. Coats made a motion to approve IMSA South February 2016 and March 2016 Financial Reports.
M. Dundar seconded the motion.
The board VOTED unanimously to approve the motion.
South will receive $60,000.00 additional funds this year from Title I.
B. Guler mentioned that the landlord, New Plan Learning made a $50,000 donation to the school.
Board requested to separate rent and utility payments to see how much rent each school pays monthly.
H. Akkaya mentioned that Tri-C in Carmel donated about 70 new generation computers.
B. Guler mentioned that the landlord, New Plan Learning made a $50,000 donation to the school.
Board requested to separate rent and utility payments to see how much rent each school pays monthly.
H. Akkaya mentioned that Tri-C in Carmel donated about 70 new generation computers.
C.
Approval of February 2016 and March 2016 Financial Reports for IMSA West
D. Coats made a motion to approve IMSA West February 2016 and March 2016 Financial Reports.
R. Ernst seconded the motion.
The board VOTED unanimously to approve the motion.
Upcoming major expenses: HVAC (adding 8); Paving $182,000 ($160,000 after McDonald's and furniture store assist);
Proposed expenses $412,000.00
HVAC issues affecting air quality and disparity of temperatures
M. Atlihan provided graphic visuals to reflect the areas to be paved.
Proposed expenses $412,000.00
HVAC issues affecting air quality and disparity of temperatures
M. Atlihan provided graphic visuals to reflect the areas to be paved.
D.
Approval of Revised 2015-16 School budget for IMSA South
D. Coats made a motion to approve IMSA South Revised 2015-16 school budget.
B. Guler seconded the motion.
The board VOTED unanimously to approve the motion.
E.
Approval of Major Improvement expenses for IMSA West
D. Coats made a motion to approve the following expenses for the improvement of IMSA West; Parking lot paving: $160,000, HVAC improvement: $170,000.
B. Guler seconded the motion.
The board VOTED unanimously to approve the motion.
IV. Academic Excellence Committee Report
A.
Academic Excellence Committee Report
J. Moody reported that the Academic Excellence Committee met for the first time today.
Discussed the state's A, B, C rankings for schools (scores based primarily on ISTEP results
Stated our schools use NWEA testing 3 times per year
K. Millard asked what are realistic goals for next year; principals responded with the following answers:
North - C; South - C; West - C
K. Parlar noted 10th grade students are required to take the ISTEP this year but did not take in the past.
ISTEP results are due to come out in June or July but more likely will be 6 months following testing period.
K. Millard brought up discussion regarding Instructional Coach and Coordinators. There is no longer Instructional Coach position but there are IC's at each school. Each principal stated the IC positions are very effective and working great. IC's input is taken into account as teacher contracts are renewed.
Discussed the state's A, B, C rankings for schools (scores based primarily on ISTEP results
Stated our schools use NWEA testing 3 times per year
K. Millard asked what are realistic goals for next year; principals responded with the following answers:
North - C; South - C; West - C
K. Parlar noted 10th grade students are required to take the ISTEP this year but did not take in the past.
ISTEP results are due to come out in June or July but more likely will be 6 months following testing period.
K. Millard brought up discussion regarding Instructional Coach and Coordinators. There is no longer Instructional Coach position but there are IC's at each school. Each principal stated the IC positions are very effective and working great. IC's input is taken into account as teacher contracts are renewed.
V. MAYOR'S OFFICE UPDATES
A.
Review of 2014-15 accountability reports and sign assurance forms for all three IMSA schools
B. Dickey said J. Gantzer will join us at our June meeting to provide update on Academic Excellence reporting.
B. Dickey's presentation focused on Core 2; handed out 2014/15 report documents.
B. Dickey said Mayor's office is comfortable with our current status and growth due to our strengths of liquidity/short term; strong financial standing; evidence of budget monitoring.
D. Coats asked given the new administration, if there will be any change of support for charter schools.
B. Dickey said Mayor Hogsett is in favor of charters but will review and close any that are underperforming; he said Hogsett is looking for quality.
B. Dickey's presentation focused on Core 2; handed out 2014/15 report documents.
B. Dickey said Mayor's office is comfortable with our current status and growth due to our strengths of liquidity/short term; strong financial standing; evidence of budget monitoring.
D. Coats asked given the new administration, if there will be any change of support for charter schools.
B. Dickey said Mayor Hogsett is in favor of charters but will review and close any that are underperforming; he said Hogsett is looking for quality.
VI. New Business items
A.
Review and approval of CMO evaluation tool
M. Arslan mentioned the CMO evaluation tool is required item by the Mayor's office and of the Concept Management Company. Deadline June 30, 2016.
M. Arslan will send online to all board members.
Board all approved CMO evaluation tool, but did not need approval.
M. Arslan will send online to all board members.
Board all approved CMO evaluation tool, but did not need approval.
VII. Superintendent's Report
A.
Superintendent's Report
M. Arslan reported Enrollment goals for 2016-17:
North - 1st ADM: 677
2nd ADM: 666
Avg ADM: 672
16-17 Goal: 680
charter Goal: 800
M. Arslan stated cannot meet charter goal given structure and culture for 2016-17 (only 1 floor, which limits). The 2nd floor is anticipated to be added in 2017-18 year. When 2nd floor is added, 4 additional classrooms can be added. There is a good chance Junior Achievement will leave the building in May 2017; if so, 4 additional classrooms may be added in that space.
B. Dickey stated that going forward, they will look at why schools want to amend down (lower enrollment goal). Enrollment amendment window opens the end of the school year.
South - 1st ADM: 284
2nd ADM: 253
Avg ADM: 269
16-17 goal: 280
Charter goal: 375
West - 1st ADM: 525
2nd ADM: 540
Avg ADM: 533
16-17 goal: 540
Charter goal: 600
(Maximum of 560 can only be in this building)
The Board unanimously approved the following enrollment goals for 2016-17 school year;
IMSA North: 680
IMSA South: 280
IMSA West: 540
Arslan also reviewed Attendance Rates, Home Visits and Compliance Reporting (100% compliance)
North - 1st ADM: 677
2nd ADM: 666
Avg ADM: 672
16-17 Goal: 680
charter Goal: 800
M. Arslan stated cannot meet charter goal given structure and culture for 2016-17 (only 1 floor, which limits). The 2nd floor is anticipated to be added in 2017-18 year. When 2nd floor is added, 4 additional classrooms can be added. There is a good chance Junior Achievement will leave the building in May 2017; if so, 4 additional classrooms may be added in that space.
B. Dickey stated that going forward, they will look at why schools want to amend down (lower enrollment goal). Enrollment amendment window opens the end of the school year.
South - 1st ADM: 284
2nd ADM: 253
Avg ADM: 269
16-17 goal: 280
Charter goal: 375
West - 1st ADM: 525
2nd ADM: 540
Avg ADM: 533
16-17 goal: 540
Charter goal: 600
(Maximum of 560 can only be in this building)
The Board unanimously approved the following enrollment goals for 2016-17 school year;
IMSA North: 680
IMSA South: 280
IMSA West: 540
Arslan also reviewed Attendance Rates, Home Visits and Compliance Reporting (100% compliance)
D. Coats left.
VIII. Closing Items
A.
Adjourn Meeting
B. Guler made a motion to adjourn the meeting.
M. Dundar seconded the motion.
The board VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 1:30 PM.
Respectfully Submitted,
K. Beckwith