IMSA Governing Board
Minutes
Board Meeting
Date and Time
Monday February 8, 2016 at 7:00 PM
Location
4575 W. 38th Street 46254
IMSA West
Directors Present
B. Guler, D. Coats, J. Moody, K. Millard, M. Atlamaz, M. Dundar
Directors Absent
B. Shaheed, E. Ozdemir, R. Ernst
Ex Officio Members Present
H. Dulgeroglu, M. Arslan, M. Atlihan
Non Voting Members Present
H. Dulgeroglu, M. Arslan, M. Atlihan
Guests Present
J. Gantzer, K. Beckwith
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
K. Millard called a meeting of the board of directors of IMSA Governing Board to order on Monday Feb 8, 2016 at 6:49 PM.
C.
Pledge of Allegiance
D.
Adopt the Agenda
D. Coats made a motion to adopt the agenda as presented.
M. Atlamaz seconded the motion.
The board VOTED unanimously to approve the motion.
E.
Public Input
K. Millard opened the floor for public input. No public input was given.
II. Approval of Minutes
A.
Approval of IMSA West December 14, 2015 Meeting Minutes
D. Coats made a motion to approve of IMSA West December 14, 2015 Meeting Minutes.
M. Dundar seconded the motion.
The board VOTED unanimously to approve the motion.
III. Strategic Planning Session
A.
Discussion of New Board Member
K. Millard introduced potential board member, Murat Atlamaz to the board. M. Atlamaz left the room to allow the board to consider him for board membership. General consensus was of support for Atlamaz approval
D. Coats made a motion to approve Murat Atlamaz for board membership.
M. Dundar seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Discussion of Conducting Board Meetings on Saturdays
K. Millard brought up to consider board meetings on Saturday's.
There was favor of changing to Saturday meetings.
Discussion took place to hold Academic Excellence and Finance meeting times from 10:00am to 11:00am; Board meeting time 11:00am to 12:30pm
The next meeting will be at IMSA South, 2710 Bethel Avenue 46203 on Saturday, April 16th
There was favor of changing to Saturday meetings.
Discussion took place to hold Academic Excellence and Finance meeting times from 10:00am to 11:00am; Board meeting time 11:00am to 12:30pm
The next meeting will be at IMSA South, 2710 Bethel Avenue 46203 on Saturday, April 16th
D. Coats made a motion to move Board, Academic Excellence and Finance meetings to Saturday's; Academic Excellence and Finance meetings 10:00am - 11:00am; Board Meeting 11:00am - 12:00pm.
M. Dundar seconded the motion.
The board VOTED unanimously to approve the motion.
IV. Finance
A.
Approval of December 2015 and January 2016 Financial Reports
D. Coats met previous to this meeting, with Finance Committee; reviewed all documents with H. Dulgeroglu.
D. Coats reiterated we do not have to pay rent or mortgage for 1 year since purchasing the IMSA West building property. This will be a $418,000 savings during the current year
M. Atlamaz asked what the savings is since we purchased the building; H. Dulgeroglu responded savings is $8,000/month. M. Arslan mentioned it will be a savings of $980,000 in 10 years
H. Dulgeroglu received the title and all documents showing we own IMSA West
Quotes have been received to repave the pavement
Other improvements being considered are installing windows and updating the mechanical system (to maintain temperature)
Expecting to have quotes/recommendations by the next meeting
D. Coats suggested putting money aside for future needs
M. Atlamaz asked if there was a timeline for improvements; D. Coats stated, likely summer
D. Coats noted the increased enrollment being substantial and will result in a better sted than expected ($611,000 balance)
H. Dulgeroglu clarified details of financials
D. Coats reiterated we do not have to pay rent or mortgage for 1 year since purchasing the IMSA West building property. This will be a $418,000 savings during the current year
M. Atlamaz asked what the savings is since we purchased the building; H. Dulgeroglu responded savings is $8,000/month. M. Arslan mentioned it will be a savings of $980,000 in 10 years
H. Dulgeroglu received the title and all documents showing we own IMSA West
Quotes have been received to repave the pavement
Other improvements being considered are installing windows and updating the mechanical system (to maintain temperature)
Expecting to have quotes/recommendations by the next meeting
D. Coats suggested putting money aside for future needs
M. Atlamaz asked if there was a timeline for improvements; D. Coats stated, likely summer
D. Coats noted the increased enrollment being substantial and will result in a better sted than expected ($611,000 balance)
H. Dulgeroglu clarified details of financials
M. Dundar made a motion to approve December 2015 and January 2016 Financial Reports.
J. Moody seconded the motion.
The board VOTED unanimously to approve the motion.
V. Directors Report
A.
IMSA West Directors Report
K. Millard asked what they attribute to their maintaining successful enrollment; M. Atlihan said mainly good reenrollment retention
M. Atlihan mentioned ESL in very good shape; ESL leader has been with West for 4 years (currently 29% ESL)
D. Coats noticed Spanish billboard on East Lafayette/38th street since last meeting; felt this was a good move
M. Atlamaz asked if Hispanics enrollment here is higher than surrounding schools; M. Arslan will look into it
J. Gantzer said Enlace Academy did not set out to be Spanish, but embraced it
M. Atlihan said ESL presents challenges. ESL students are exempt from ISTEP English for 1 year but not exempt from Math; ESL students do not get help reading Math story problems
J. Gantzer pointed out that English competency exam students are allowed to have assistance
M. Atlihan said they will be offering English courses during spring break and summer
K. Millard pointed out that we now have enough money to bring in more staff to help with education
M. Atlihan also mentioned they have Saturday School and will begin extended tutoring on Tue/Thurs
D. Coats met with J. Gantzer and B. , discussed parent support critical. Coats suggested we bring representatives from Avondale Meadows (prev: Challenge Foundation Academy) to share best practices
J. Gantzer said AM set a goal of more parent involvement (Parent Universities; training; educational opportunitites). Meetings began with low attendance but now almost 100%. Kelly Herron is the leader; J. Gantzer will invite her to join us or make arrangements for a visit; M. Arslan said we can make arrangements. D. Coats and J. Moody would like to attend
D. Coats suggested everyone should focus on better community by working together
M. Atlihan's staff visited Paramount School of Excellence
M. Atlihan noted 1st ADM 529 students; 2nd ADM 542 (Hispanic 31%)
Attendance is 95.2%
M. Atlamaz inquired of ratio of students to teachers: 12.9 (national avg 1:15)
K. Millard pointed out he feels charter does better offering longer school day/week/year
M. Atlihan said the FTC robotics team will compete at state level
M. Atlihan mentioned staff went to Woodland Bowl for team building
M. Atlihan mentioned ESL in very good shape; ESL leader has been with West for 4 years (currently 29% ESL)
D. Coats noticed Spanish billboard on East Lafayette/38th street since last meeting; felt this was a good move
M. Atlamaz asked if Hispanics enrollment here is higher than surrounding schools; M. Arslan will look into it
J. Gantzer said Enlace Academy did not set out to be Spanish, but embraced it
M. Atlihan said ESL presents challenges. ESL students are exempt from ISTEP English for 1 year but not exempt from Math; ESL students do not get help reading Math story problems
J. Gantzer pointed out that English competency exam students are allowed to have assistance
M. Atlihan said they will be offering English courses during spring break and summer
K. Millard pointed out that we now have enough money to bring in more staff to help with education
M. Atlihan also mentioned they have Saturday School and will begin extended tutoring on Tue/Thurs
D. Coats met with J. Gantzer and B. , discussed parent support critical. Coats suggested we bring representatives from Avondale Meadows (prev: Challenge Foundation Academy) to share best practices
J. Gantzer said AM set a goal of more parent involvement (Parent Universities; training; educational opportunitites). Meetings began with low attendance but now almost 100%. Kelly Herron is the leader; J. Gantzer will invite her to join us or make arrangements for a visit; M. Arslan said we can make arrangements. D. Coats and J. Moody would like to attend
D. Coats suggested everyone should focus on better community by working together
M. Atlihan's staff visited Paramount School of Excellence
M. Atlihan noted 1st ADM 529 students; 2nd ADM 542 (Hispanic 31%)
Attendance is 95.2%
M. Atlamaz inquired of ratio of students to teachers: 12.9 (national avg 1:15)
K. Millard pointed out he feels charter does better offering longer school day/week/year
M. Atlihan said the FTC robotics team will compete at state level
M. Atlihan mentioned staff went to Woodland Bowl for team building
VI. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:30 PM.
Respectfully Submitted,
K. Beckwith
B. Guler made a motion to adjourn the meeting.
M. Dundar seconded the motion.
The board VOTED unanimously to approve the motion.
Next meeting will be held at IMSA South on Saturday, April 16th at 11:00-12:30pm The Academic Excellence and Finance Committees will meet prior to this from 10:00am-11:00am.
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