MOT Charter School
Minutes
Board of Directors Meeting
Date and Time
Wednesday August 21, 2024 at 7:00 PM
Location
High School Campus
1275 Cedar Lane Road
Middletown, DE 19709
Directors Present
B. Pace, B. Reiling, C. Slater, D. Whitaker, K. Swab, M. Ali Khan, M. Hewitt, P. Dubey, S. Doan
Directors Absent
D. Mower-Wade, J. DiBartolomeo, J. Taylor, K. Gaines, S. Sullivan
Ex Officio Members Present
N. Southworth
Non Voting Members Present
N. Southworth
Guests Present
S. Noll
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
C.
Approve Minutes
II. Public Comment
A.
Public Comment
III. Governance Committee
A.
Committee Report
Kelly Swab will be meeting with the auditors in the coming weeks to review the final report from this year's audit. Ali Khan asked to be included in that meeting.
B.
Committee Assignments and Leadership
Kelly Swab presented an overview of the new committee structure that will be used moving forward. The following committees will meet regularly during the academic year: Governance, Finance & Operations, Teacher Experience, Safety & Security, Capital Improvements, Student Experience.
C.
Annual Conflict of Interest Disclosure and Required Trainings
Conflict of Interest Policy was reviewed. It was noted that this is the original policy adopted by the board when the school was founded, and that it appears to include some language that is no longer relevant. It was agreed that the policy would be reviewed and updated prior to the next meeting. There was some question as to the course/section numbers on some of the required trainings. Ned offered to update those numbers as needed and reshare the training instructions with the full board.
D.
Website information
Board members are asked to share their photo and biography so they can be added to the MOT website.
IV. Marketing Committee
A.
Committee Report
Marketing committee did not meet.
V. Safety and Security Committee
A.
Committee Report
Committee shared information about the hiring of our two new constables.
B.
Use of Force Policy
VI. Teacher Retention Committee
A.
Committee Report
This committee did not meet.
VII. Finance & Operations Committee
A.
Committee Report
Finance committee meet earlier to review monthly financials, WSFS account summaries and JP Morgan account statements.
B.
Update to practice regarding financial assistance for students
Ned shared a small change in practice that will allow the business office greater flexibility in offering families financial support over the course of the year.
C.
Approval of amended FY25 budget
VIII. Head of School Report
A.
Head of School Monthly Report
Ned shared plans for the year, including and update on opening faculty meetings, enrollment for the year and an analysis of standardized testing results over the past few years.
B.
Updated Family Handbook Language
Small changes to the family handbook included updates to language regarding Infinite Campus, the new student information system that we are piloting for the state along with a few other charter schools.
IX. Other Business
A.
Title IX Policy
Ned reviewed the updated Title IX Policy that was required by updated guidance from USDOE. There was discussion on the impact of the current injunctions in place at the federal level on implementation at the state and school level. Further information was needed before the board was comfortable voting on the new policy language. Additional information will be gathered and presented prior to the next board meeting.
There was no public comment for this meeting, and no members of the public in attendance.