Ventura Charter School of Arts and Global Education
Minutes
Regular Board Meeting - June
Date and Time
Thursday June 15, 2023 at 6:30 PM
Location
Ventura Charter School of Arts and Global Education
2060 Cameron Street
Ventura, CA 93001
Room 20
The Ventura Charter School of Arts and Global Education (“School”) welcomes your participation at the School’s Board meetings. The purpose of the public meeting of the Board of Directors (“Board”) is to conduct the affairs of the School in public. We are pleased that you are in attendance and hope that you will visit these meetings often. We honor our partners in education. We recognize that we are a collective group of teachers, parents, students, and community. We encourage written and verbal communication. Your participation is vital to the healthy operation of our school. Our guidelines:
- Agendas are available to all audience members at the door to the meeting and online at venturacharterschool.org
- “Request to Speak” forms are available to all audience members who wish to speak on any agenda item(s) or under the general category of “Oral Communications”.
- “Public Comments" is set aside for members of the audience to address the Board. However, due to public meeting laws, the Board can only listen to your issue, not respond or take action. These presentations are limited to five (5) minutes each and total time allotted to non-agenda items that will not exceed thirty (30) minutes. The Board may give direction to staff to respond to your concern or you may be offered the opinion of returning with a community-requested item.
- With regard to items that are on the agenda, you may specify that agenda item on your request form and you will be given an opportunity to speak for up to five (5) minutes when the Board discusses that item.
- When addressing the Board, speakers are requested to state their name and affiliation with the School.
- Community members may request that a topic related to School business be placed on future agenda in accordance with the guidelines in Board Governance Policy. Once such an item is properly agendized and publicly noticed, the Board can discuss, respond, and possibly act upon such an item.
- In compliance with the Americans with Disabilities Act (ADA) and upon request, the School may furnish reasonable auxiliary aids and services to qualified individuals with disabilities. Individuals who require appropriate alternative modification of the agenda in order to participate in Board meetings are invited to contact the Director’s office. To request assistance contact (805) 648-5503.
- Public requests for agenda and materials should be directed in writing to the Executive Director at lisa.h@venturacharterschool.us
- Board agendas for regular meetings are posted 72 hours in advance at www.venturacharterschool.org and at 2060 Cameron Street, Ventura, CA 93001.
Directors Present
Dominic Aguirre, Liz Smiley, Tricia McClain
Directors Absent
Cecilia Johnston, Tom Mc Nerney
Ex Officio Members Present
Christi Sandbach, Lisa Hildebrand
Non Voting Members Present
Christi Sandbach, Lisa Hildebrand
Guests Present
Isabelle Rhode, Rudy Calasin, Tony Biasotti
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance and Guests
C.
Mission Statement
D.
Approval of Minutes for the Regular Board Meeting for April 20, 2023
E.
Approval of the Agenda
F.
Consent Agenda
All items listed under consent are considered to be routine and may be enacted by approval of a single motion. There will be no separate discussion of these items; however, any item may be removed from the consent agenda upon request of any member of the Board and acted upon separately.
--Ratification of attached check register, purchase orders, summary of revenue and expenditures for the month of June 2023
--Gifts to School:
- Musical - $350
- Middle School End of Year Party- $350
- Family donations- $410
Total: $1,110
--Credit Cards: May:
LHildebrand: $709.47
CSandbach: $6,778.55
-Personnel:
**Hiring of Heather Zueleger and Ellen Page as full-time teachers for the 2023/2024 school year.
**Resignation of Hector Rodriguez. Hector's last day will be 06/16/2023
**Resignation of Ray Mini, Tameru Logbicho, and Chris Hearst. Last day will be 06/14/2023
G.
Upcoming Events
--July 3 - July 31 - Office Closed
--Board Retreat: TBD
--Regular Board Meeting: 8/17/23 6:30PM
--Board Governance Training: October 17 from 5:30 - 7:30PM
II. Communications
A.
Public Comments
No Public Comments.
B.
President and Board Report
No President or Board Report.
C.
Board Committee Reports
The Finance Committee met to discuss the 2023/2024 Budget.
D.
Parent Liaison Report
No report given.
E.
Teacher Report
No report given.
F.
Directors' Report
The Directors gave a report that summarized the ending of the year including:
- Data Walls and Professional Development for the teachers to support utilizing data to inform instruction and support students.
- End of Year activities including the 6th grade musical, Oliver, the 5th and 7/8 grade trips, and end of year culminations by grade level and Promotion.
G.
VCOE Director of Charter School Support and Oversight Report
No report given.
III. Items Scheduled for Information, Discussion, and/or Action
A.
Local Control and Accountability Plan
B.
2023-24 Adopted Budget
C.
2023-24 Prop 30 Report
D.
Year-End Resolutions
E.
2023-24 Salary Schedule
The Board approved an off-schedule salary adjustment of 4% for the 2022/2023 school year based off of actual positional pay for employees that worked through June 9, 2023.
F.
Local Agency Executive Compensation Report
The Board reviewed, discussed and considered approving the Local Agency Executive Compensation. In accordance with SB 1436, the legislative body shall orally report a summary of a recommendation for a final action on the salaries, salary schedules, or compensation paid in form of fringe benefits of a local agency executive, as defined in subdivision (d) of Section 3511.1, during the open meeting in which the final action is to be taken.
Lisa Hildebrand, Executive Director, will be paid an annual salary of $128,651 for the 2023/2024 school year. In addition, a $100 cell phone stipend shall be paid monthly.
G.
2022-23 CARS Winter Release
H.
MOU with Ventura County Indian Education Consortium
I.
Charter Safe Contract Renewal
J.
Agreement for CA-ERP Financial and Payroll Personnel System
K.
Lease Agreement with Saint Paul's Episcopal Church
L.
Nomination for a New Board Member
Tricia McClain formally nominated Skye Stifel for VCS Board Member. This nomination is open for 28 days to receive public comments. The Board will vote on Ms. Stifel's nomination at an August public Board Meeting.
IV. Other Business
A.
Future Topics
There are no future topics.
B.
Board Meeting Check In
The Board considered their Board Goals.
VCS Board Goals for the 2022/2023 School Year
Goal 1: Develop a well-governed organization- Governance Committee (Recruit diverse board members from the community, review/revise annual board survey, research a replacement for Board on Track.)
Goal 2: Students progressing towards the highest level of achievement.
Goal 3: Build community presence/outreach for a sustainable organization (Marketing plan, increase enrollment and a waiting list, create an online presence, promote VCS as a leader in education in Ventura County)
V. Closed Session
A.
Motion to go to Closed Session
B.
Return to Regular Session
C.
Report of Action Taken in Closed Session
There was no action taken in Closed Session.
Tricia McClain read the VCS Mission Statement.
VCS engages every student in meaningful and supportive learning experiences to grow resilient, educated, and socially intelligent human beings.