Ventura Charter School of Arts and Global Education
Minutes
Regular Board Meeting - May
Date and Time
Tuesday May 23, 2023 at 6:30 PM
Location
Ventura Charter School of Arts and Global Education
2060 Cameron Street
Ventura, CA 93001
Room 20
The Ventura Charter School of Arts and Global Education (“School”) welcomes your participation at the School’s Board meetings. The purpose of the public meeting of the Board of Directors (“Board”) is to conduct the affairs of the School in public. We are pleased that you are in attendance and hope that you will visit these meetings often. We honor our partners in education. We recognize that we are a collective group of teachers, parents, students, and community. We encourage written and verbal communication. Your participation is vital to the healthy operation of our school. Our guidelines:
- Agendas are available to all audience members at the door to the meeting and online at venturacharterschool.org
- “Request to Speak” forms are available to all audience members who wish to speak on any agenda item(s) or under the general category of “Oral Communications”.
- “Public Comments" is set aside for members of the audience to address the Board. However, due to public meeting laws, the Board can only listen to your issue, not respond or take action. These presentations are limited to five (5) minutes each and total time allotted to non-agenda items that will not exceed thirty (30) minutes. The Board may give direction to staff to respond to your concern or you may be offered the opinion of returning with a community-requested item.
- With regard to items that are on the agenda, you may specify that agenda item on your request form and you will be given an opportunity to speak for up to five (5) minutes when the Board discusses that item.
- When addressing the Board, speakers are requested to state their name and affiliation with the School.
- Community members may request that a topic related to School business be placed on future agenda in accordance with the guidelines in Board Governance Policy. Once such an item is properly agendized and publicly noticed, the Board can discuss, respond, and possibly act upon such an item.
- In compliance with the Americans with Disabilities Act (ADA) and upon request, the School may furnish reasonable auxiliary aids and services to qualified individuals with disabilities. Individuals who require appropriate alternative modification of the agenda in order to participate in Board meetings are invited to contact the Director’s office. To request assistance contact (805) 648-5503.
- Public requests for agenda and materials should be directed in writing to the Executive Director at lisa.h@venturacharterschool.us
- Board agendas for regular meetings are posted 72 hours in advance at www.venturacharterschool.org and at 2060 Cameron Street, Ventura, CA 93001.
Directors Present
Cecilia Johnston, Liz Smiley, Tom Mc Nerney, Tricia McClain
Directors Absent
Dominic Aguirre
Ex Officio Members Present
Lisa Hildebrand
Non Voting Members Present
Lisa Hildebrand
Guests Present
IRhode@vcoe.org, Liza Scheer, Rudy Calasin, Tony Biasotti
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance and Guests
C.
Mission Statement
D.
Approval of Minutes for the Regular Board Meeting for April 20, 2023
E.
Approval of the Agenda
Items E, F, and H were removed from the Agenda.
F.
Consent Agenda
Consent Agenda Items
--Ratification of attached check register, purchase orders, summary of revenue and expenditures for the month of May 2023
--Gifts to School:
Paypal - $200 from A Kylie Riley for end of the year Middle School Party
Paypal- $50 from Christopher Leslie for the school play
Paypal- $100 from Jackie Sepulveda for the school play
Paypal- $200 Aki Freshman for the school play
Total is $550
--Credit Cards: April:
LHildebrand: $1,261.12
CSandbach: $1,357.12
-Personnel:
--Hiring of Leticia Hernandez, custodian, .78 FTE
G.
Upcoming Events
Upcoming Events
--June 13 - Promotion - 4:45pm - picnic starts, 5:30pm ceremony
--June 14 - Last day of school
--June 15 - Board Meeting, 6:30pm
--July 3 - July 31 - Office Closed
--GATE Testing
II. Communications
A.
Public Comments
None.
B.
President and Board Report
None.
C.
Board Committee Reports
The CEO Support and Evaluation Committee will meet before the June Board Meeting.
The Governance Committee is interviewing a Board candidate with the Board Selection Committee before the June Board Meeting.
D.
Parent Liaison Report
None
E.
Teacher Report
Liza reported on the culminations of the projects that the teachers are working on.
3rd grade - Watershed Project
1st Grade - Birds
2nd Grade - Dinosaurs
F.
Directors' Report
The Executive Director reported on:
- VCS hired two teachers for the 23/24 school year
- Kindergarten Orientation was held on May 17
- The 5/6 and7/8 have camping trips scheduled for May
- 6th grade had their production of Oliver in May
- Christi and Lisa held post inquiry meetings individually with all classroom teachers, special education teachers, and intervention teachers.
- Joe Granados (School Counseor), Rachel Fulton (1st/2nd grade teacher) and Anya Tobin (Special Education teacher) attended a site seminar with me at Conway Elementary School in Escondido, CA. We were excited to spend two full days at this school learning about how they live the CREW spirit and EL Education principles. We brought home a lot to share!
- We had two projects win Impact II awards this year!
- Holly Johnson - KDG for A World of Feelings - Understanding our emotions to help ourselves and others thrive
- Emily Noel, Hector Rodriguez, and Michelle Wilson - 3rd grade - Mini Libraries: Access to Books for ALL!
G.
VCOE Director of Charter School Support and Oversight Report
None.
III. Items Scheduled for Information, Discussion, and/or Action
A.
Local Control and Accountability Plan
The public hearing for the 2023/2024 LCAP was presented.
B.
Revised 2023-2024 VCS Calendar
C.
MOU with Ventura County Indian Education Consortium
The MOU with Ventura County Indian Education Consortium was erroneously placed on the Agenda as a discussion item instead of an item up for a vote. This MOU will be placed on the June 2023 Board Meeting Agenda.
D.
Board on Track Contract
E.
457(b) Plan Resolution #23-24-01
This item was removed from the Agenda.
F.
Authorization to allow Temporary Loans Between District Funds Resolution #23-24-02
This item was removed from the Agenda.
G.
Authorization to allow Appropriation Transfers Resolution #23-24-03
H.
Authorization to Allow the Board to Improve Compensation for Certain Categories of Employees Resolution #23-24-04
This item was removed from the Agenda.
I.
Certification of Signatures
IV. Other Business
A.
Future Topics
--ConApp
--LCAP
--Off-Schedule Bonus
--Board Selection Committee Presentation of Interest
--CharterSafe Agreement
B.
Board Meeting Check In
The Board reviewed their 2022/2023 Board Goals.
VCS Board Goals for the 2022/2023 School Year
Goal 1: Develop a well-governed organization- Governance Committee (Recruit diverse board members from the community, review/revise annual board survey, research a replacement for Board on Track.)
Goal 2: Students progressing towards the highest level of achievement.
Goal 3: Build community presence/outreach for a sustainable organization (Marketing plan, increase enrollment and a waiting list, create an online presence, promote VCS as a leader in education in Ventura County)
Cecilia Johnston read the VCS Mission Statement.
VCS engages every student in meaningful and supportive learning experiences to grow resilient, educated, and socially intelligent human beings.