Ventura Charter School of Arts and Global Education
Minutes
June 16, 2022 - VCS Board Meeting
Date and Time
Thursday June 16, 2022 at 6:30 PM
Location
Lisa Hildebrand (she/her/hers) is inviting you to a scheduled Zoom meeting.
Topic: Board Meeting LInk
Time: Jun 16, 2022 06:00 PM Pacific Time (US and Canada)
Every month on the Third Thu, until Jun 16, 2022, 1 occurrence(s)
Jun 16, 2022 06:00 PM
Please download and import the following iCalendar (.ics) files to your calendar system.
Monthly: https://us02web.zoom.us/meeting/tZMrcuuvrzIpEtXWHVvk2BCFeNEqeJCLIsVR/ics?icsToken=98tyKuGvqD4oHdWcsxGGRpwEBI_4a-3zmFhej7dlqzfTFSsBQCDQM8xnI7dVM_T5
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The Ventura Charter School of Arts and Global Education (“School”) welcomes your participation at the School’s Board meetings. The purpose of the public meeting of the Board of Directors (“Board”) is to conduct the affairs of the School in public. We are pleased that you are in attendance and hope that you will visit these meetings often. We honor our partners in education. We recognize that we are a collective group of teachers, parents, students, and community. We encourage written and verbal communication. Your participation is vital to the healthy operation of our school. Our guidelines:
- Agendas are available to all audience members at the door to the meeting and online at venturacharterschool.org
- “Request to Speak” forms are available to all audience members who wish to speak on any agenda item(s) or under the general category of “Oral Communications”.
- “Public Comments" is set aside for members of the audience to address the Board. However, due to public meeting laws, the Board can only listen to your issue, not respond or take action. These presentations are limited to five (5) minutes each and total time allotted to non-agenda items that will not exceed thirty (30) minutes. The Board may give direction to staff to respond to your concern or you may be offered the opinion of returning with a community-requested item.
- With regard to items that are on the agenda, you may specify that agenda item on your request form and you will be given an opportunity to speak for up to five (5) minutes when the Board discusses that item.
- When addressing the Board, speakers are requested to state their name and affiliation with the School.
- Community members may request that a topic related to School business be placed on future agenda in accordance with the guidelines in Board Governance Policy. Once such an item is properly agendized and publicly noticed, the Board can discuss, respond, and possibly act upon such an item.
- In compliance with the Americans with Disabilities Act (ADA) and upon request, the School may furnish reasonable auxiliary aids and services to qualified individuals with disabilities. Individuals who require appropriate alternative modification of the agenda in order to participate in Board meetings are invited to contact the Director’s office. To request assistance contact (805) 648-5503.
- Public requests for agenda and materials should be directed in writing to the Executive Director at lisa.h@venturacharterschool.us
- Board agendas for regular meetings are posted 72 hours in advance at www.venturacharterschool.org and at 2060 Cameron Street, Ventura, CA 93001.
Directors Present
Cecilia Johnston (remote), Dominic Aguirre (remote), Liz Smiley (remote), Tom Mc Nerney (remote), Tricia McClain (remote)
Directors Absent
Adam Meyers
Ex Officio Members Present
Amanda Aragon (remote), Lisa Hildebrand (remote)
Non Voting Members Present
Amanda Aragon (remote), Lisa Hildebrand (remote)
Guests Present
Christi Sandbach (remote), Rudy Calasin (remote)
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance and Guests
C.
Virtual VCS Board Meeting
| Roll Call | |
|---|---|
| Tricia McClain |
Aye
|
| Liz Smiley |
Aye
|
| Tom Mc Nerney |
Aye
|
| Dominic Aguirre |
Aye
|
| Cecilia Johnston |
Aye
|
| Adam Meyers |
Absent
|
D.
Mission Statement
E.
Approval Minutes for the Regular Board Meeting May 26, 2022.
| Roll Call | |
|---|---|
| Liz Smiley |
Aye
|
| Adam Meyers |
Absent
|
| Cecilia Johnston |
Aye
|
| Tricia McClain |
Aye
|
| Dominic Aguirre |
Aye
|
| Tom Mc Nerney |
Aye
|
F.
Approval of the Agenda
It was requested that item E be moved to the bottom of the agenda.
| Roll Call | |
|---|---|
| Cecilia Johnston |
Aye
|
| Tricia McClain |
Aye
|
| Tom Mc Nerney |
Aye
|
| Dominic Aguirre |
Aye
|
| Adam Meyers |
Absent
|
| Liz Smiley |
Aye
|
G.
Consent Agenda
Consent Agenda:
--Ratification of attached check register, purchase orders, summary of revenue and expenditures for the month of May, 2022.
--Gifts to School: Farm Cart Organics: $852.15
--Credit Cards: LHildebrand: $1,198.12; AAragon: $474.82
--Personnel:
**Hiring of Rachel Fulton, Paige Olson, Elyse Martin as full-time teachers for the 22/23 school year.
**Hiring of Christi Sandbach as a full-time Assistant Director.
**Resignation of Kristen VanOrmann. Her last day was 6/3/22
**Resignation of Amanda Aragon and Karen Mercer. Karen's last day is 6/17/22 and Amanda's last day is 6/30/22.
**Retirement of Laura Bingham and Erin Looker. Their last day is 6/17/22.
| Roll Call | |
|---|---|
| Liz Smiley |
Aye
|
| Tom Mc Nerney |
Aye
|
| Tricia McClain |
Aye
|
| Cecilia Johnston |
Aye
|
| Dominic Aguirre |
Aye
|
| Adam Meyers |
Absent
|
H.
Upcoming Events
--Office closed from 7/1/22 - 7/31/22
--Board Retreat: TBD
--Regular Board Meeting: 8/18/22 6:30PM
--Board Governance Training: October 12 at 5:30 - 7:30PM
II. Communications
A.
Public Comments
There were no public comments.
B.
President and Board Report
Tricia McClain reported that she attended the VCS Promotion Ceremony.
C.
Board Committee Reports
There were no Board Committee Reports.
D.
Parent Liaison Report
There was no Parent Liaison Report.
E.
Teacher Report
There was no Teacher Report.
F.
Directors' Report
The Directors reported on GATE testing, EL Education PD for all teachers before the 22/23 school year, and the DNA club won a grant for a mural at the entrance of the school.
G.
VCOE Director of Charter School Support and Oversight Report
No report made.
III. Items Scheduled for Information, Discussion, and/or Action
A.
COVID Update
COVID has picked up again and VCS had 5 staff members positive in the month of June.
B.
Local Control and Accountability Plan
The 22/23 Local Control and Accountability Plan (LCAP) was presented.
| Roll Call | |
|---|---|
| Tom Mc Nerney |
Aye
|
| Liz Smiley |
Aye
|
| Dominic Aguirre |
Aye
|
| Cecilia Johnston |
Aye
|
| Tricia McClain |
Aye
|
| Adam Meyers |
Absent
|
C.
2022-23 VCS Adopted Budget
The Board heard a presentation of the 22/23 VCS Budget.
| Roll Call | |
|---|---|
| Adam Meyers |
Absent
|
| Liz Smiley |
Aye
|
| Dominic Aguirre |
Aye
|
| Tom Mc Nerney |
Aye
|
| Cecilia Johnston |
Aye
|
| Tricia McClain |
Aye
|
D.
2022-23 VCS Prop 30 Report
The Board heard a presentation on the 22/23 VCS Prop 30 Report.
| Roll Call | |
|---|---|
| Tricia McClain |
Aye
|
| Adam Meyers |
Absent
|
| Cecilia Johnston |
Aye
|
| Dominic Aguirre |
Aye
|
| Liz Smiley |
Aye
|
| Tom Mc Nerney |
Aye
|
E.
2022-23 VCS Salary Schedule
| Roll Call | |
|---|---|
| Dominic Aguirre |
Aye
|
| Liz Smiley |
Aye
|
| Adam Meyers |
Absent
|
| Tom Mc Nerney |
Aye
|
| Cecilia Johnston |
Aye
|
| Tricia McClain |
Aye
|
The Board approved a 3% overall increase for all staff.
F.
Local Agency Executive Compensation
| Roll Call | |
|---|---|
| Adam Meyers |
Absent
|
| Tricia McClain |
Aye
|
| Cecilia Johnston |
Aye
|
| Liz Smiley |
Aye
|
| Tom Mc Nerney |
Aye
|
| Dominic Aguirre |
Aye
|
The Board reviewed, discussed and considered approving the Local Agency Executive Compensation. In accordance with SB 1436, the legislative body shall orally report a summary of a recommendation for a final action on the salaries, salary schedules, or compensation paid in form of fringe benefits of a local agency executive, as defined in subdivision (d) of Section 3511.1, during the open meeting in which the final action is to be taken.
G.
Certification of Signatures
| Roll Call | |
|---|---|
| Dominic Aguirre |
Aye
|
| Cecilia Johnston |
Aye
|
| Liz Smiley |
Aye
|
| Tom Mc Nerney |
Aye
|
| Adam Meyers |
Absent
|
| Tricia McClain |
Aye
|
H.
Extension of Board Terms
The following Board members requested to extend their Board terms for two years:
* Tom McNerney
* Liz Smiley
* Tricia McClain
* Cecilia Johnston
This will be voted on at the August 2022 Board Meeting.
I.
UPK Planning and Implementation Grant Program
| Roll Call | |
|---|---|
| Dominic Aguirre |
Aye
|
| Cecilia Johnston |
Aye
|
| Liz Smiley |
Aye
|
| Tom Mc Nerney |
Aye
|
| Adam Meyers |
Absent
|
| Tricia McClain |
Aye
|
J.
Expanded Learning Opportunities Program Plan
The board heard a presentation on the Expanded Learning Opportunities Program Plan.
IV. Other Business
A.
Future Topics
Future Topics
--AB 361 Resolution for the August Board Meeting
--Independent Study Policy Update
--St. John's Contract
--MOU with Apollo
--Poll for a date for August Board Retreat
B.
Board Meeting Check In
The Board reviewed their 2021-2022 Annual Goals.
C.
Motion to go to Closed Session
| Roll Call | |
|---|---|
| Tricia McClain |
Aye
|
| Cecilia Johnston |
Aye
|
| Dominic Aguirre |
Aye
|
| Liz Smiley |
Aye
|
| Tom Mc Nerney |
Aye
|
| Adam Meyers |
Absent
|
D.
Return to Regular Session
The Board returned to regular session at 8:17PM.
E.
Report of Action Taken in Closed Session
There was no action taken in Closed Session.
V. Closing Items
A.
Adjourn Meeting
| Roll Call | |
|---|---|
| Liz Smiley |
Aye
|
| Dominic Aguirre |
Aye
|
| Cecilia Johnston |
Aye
|
| Adam Meyers |
Absent
|
| Tricia McClain |
Aye
|
| Tom Mc Nerney |
Aye
|
Tricia McClain read the VCS mission statement.
"VCS engages every student in meaningful and supportive learning experiences to grow resilient, educated, and socially intelligent human beings."