Ventura Charter School of Arts and Global Education

Minutes

Regular Board Meeting - April

Date and Time

Thursday April 28, 2022 at 6:30 PM

Location

Lisa Hildebrand (she/her/hers) is inviting you to a scheduled Zoom meeting.

Topic: Board Meeting LInk
Time: Apr 28, 2022 06:30 PM Pacific Time (US and Canada)
       Apr 28, 2022 06:30 PM
       May 19, 2022 06:00 PM
       Jun 16, 2022 06:00 PM
Please download and import the following iCalendar (.ics) files to your calendar system.
Monthly: https://us02web.zoom.us/meeting/tZMrcuuvrzIpEtXWHVvk2BCFeNEqeJCLIsVR/ics?icsToken=98tyKuGvqD4oHdWcsxGGRpwEBI_4a-3zmFhej7dlqzfTFSsBQCDQM8xnI7dVM_T5

Join Zoom Meeting
https://us02web.zoom.us/j/87652719381?pwd=N24xaTJJUXo2QmlyS1J3dnppNDR1UT09

Meeting ID: 876 5271 9381
Passcode: TMq0gn
One tap mobile
+16699006833,,87652719381#,,,,*754310# US (San Jose)
+13462487799,,87652719381#,,,,*754310# US (Houston)

Dial by your location
       +1 669 900 6833 US (San Jose)
       +1 346 248 7799 US (Houston)
       +1 253 215 8782 US (Tacoma)
       +1 301 715 8592 US (Washington DC)
       +1 312 626 6799 US (Chicago)
       +1 929 205 6099 US (New York)
Meeting ID: 876 5271 9381
Passcode: 754310
Find your local number: https://us02web.zoom.us/u/kcWIBLNKiB

 

INSTRUCTIONS FOR PRESENTATIONS TO THE BOARD BY PARENTS AND THE COMMUNITY
 
The Ventura Charter School of Arts and Global Education (“School”) welcomes your participation at the School’s Board meetings.  The purpose of the public meeting of the Board of Directors (“Board”) is to conduct the affairs of the School in public.  We are pleased that you are in attendance and hope that you will visit these meetings often.  We honor our partners in education.  We recognize that we are a collective group of teachers, parents, students, and community.  We encourage written and verbal communication.  Your participation is vital to the healthy operation of our school.  Our guidelines:
  1. Agendas are available to all audience members at the door to the meeting and online at venturacharterschool.org
  2. “Request to Speak” forms are available to all audience members who wish to speak on any agenda item(s) or under the general category of “Oral Communications”.
  3. “Public Comments" is set aside for members of the audience to address the Board.  However, due to public meeting laws, the Board can only listen to your issue, not respond or take action.  These presentations are limited to five (5) minutes each and total time allotted to non-agenda items that will not exceed thirty (30) minutes.  The Board may give direction to staff to respond to your concern or you may be offered the opinion of returning with a community-requested item.
  4. With regard to items that are on the agenda, you may specify that agenda item on your request form and you will be given an opportunity to speak for up to five (5) minutes when the Board discusses that item.
  5. When addressing the Board, speakers are requested to state their name and affiliation with the School.
  6. Community members may request that a topic related to School business be placed on future agenda in accordance with the guidelines in Board Governance Policy.  Once such an item is properly agendized and publicly noticed, the Board can discuss, respond, and possibly act upon such an item.
  7. In compliance with the Americans with Disabilities Act (ADA) and upon request, the School may furnish reasonable auxiliary aids and services to qualified individuals with disabilities.  Individuals who require appropriate alternative modification of the agenda in order to participate in Board meetings are invited to contact the Director’s office.  To request assistance contact (805) 648-5503.
  8. Public requests for agenda and materials should be directed in writing to the Executive Director at lisa.h@venturacharterschool.us 
  9. Board agendas for regular meetings are posted 72 hours in advance at www.venturacharterschool.org and at 2060 Cameron Street, Ventura, CA  93001.

Directors Present

Adam Meyers (remote), Cecilia Johnston (remote), Dominic Aguirre (remote), Liz Smiley (remote), Tom Mc Nerney (remote), Tricia McClain (remote)

Directors Absent

None

Ex Officio Members Present

Amanda Aragon (remote), Lisa Hildebrand (remote)

Non Voting Members Present

Amanda Aragon (remote), Lisa Hildebrand (remote)

Guests Present

Laura Bingham (remote), Rudy Calasin (remote), Tony Biasotti (remote)

I. Opening Items

A.

Call the Meeting to Order

Tricia McClain called a meeting of the board of directors of Ventura Charter School of Arts and Global Education to order on Thursday Apr 28, 2022 at 6:30 PM.

B.

Record Attendance and Guests

C.

Virtual VCS Board Meeting

Dominic Aguirre made a motion to conduct the April board meeting virtually in compliance with AB361.
Cecilia Johnston seconded the motion.
The board VOTED to approve the motion.
Roll Call
Adam Meyers
Absent
Tricia McClain
Aye
Dominic Aguirre
Aye
Cecilia Johnston
Aye
Tom Mc Nerney
Aye
Liz Smiley
Aye
Dominic Aguirre made a motion to conduct the April board meeting virtually in compliance with AB361.
Cecilia Johnston seconded the motion.
The board VOTED to approve the motion.
Roll Call
Cecilia Johnston
Aye
Tom Mc Nerney
Aye
Dominic Aguirre
Aye
Tricia McClain
Aye
Liz Smiley
Aye
Adam Meyers
Absent

Adam was not present due to technical issues.

D.

Mission Statement

Tom McNerney read the VCS mission statement: VCS engages every student in meaningful and supportive learning experiences to grow resilient, educated, and socially intelligent human beings. 

E.

Approval Minutes for the Regular Board Meeting March 17, 2022.

Liz Smiley made a motion to approve the minutes from Regular Board Meeting - March 17, 2022 on 03-17-22.
Tom Mc Nerney seconded the motion.

Adam did not vote due to technical issues.

The board VOTED to approve the motion.
Roll Call
Adam Meyers
Absent
Dominic Aguirre
Aye
Liz Smiley
Aye
Tricia McClain
Aye
Cecilia Johnston
Aye
Tom Mc Nerney
Aye

F.

Approval of the Agenda

Cecilia Johnston made a motion to approve the agenda for the April 28, 2022 board meeting.
Tom Mc Nerney seconded the motion.
The board VOTED to approve the motion.
Roll Call
Liz Smiley
Aye
Cecilia Johnston
Aye
Tricia McClain
Aye
Tom Mc Nerney
Aye
Dominic Aguirre
Aye
Adam Meyers
Aye

G.

Consent Agenda

Consent Agenda Items:

--Ratification of attached check register, purchase orders, summary of revenue and expenditures for the month of March, 2022.
--Gifts to School: None
--Credit Cards: LHildebrand: $2,938.98; AAragon: $1,297.35

--Personnel: Board approval is requested for the hiring of Anna (Anya) Tobin for a Special Education Teaching assignment beginning with the 22/23 school year.

--Classified holiday schedule for 2022/2023

Liz Smiley made a motion to approve the items in the Consent Agenda.
Tricia McClain seconded the motion.
The board VOTED to approve the motion.
Roll Call
Tricia McClain
Aye
Liz Smiley
Aye
Adam Meyers
Aye
Tom Mc Nerney
Aye
Dominic Aguirre
Aye
Cecilia Johnston
Aye

H.

Upcoming Events

Lisa Hildebrand presented the following upcoming events:

--CAASPP Testing April 25 - May 13

-- Middle School Dance - May 6

--PAC Meeting - May 12, 2022 @6:30pm via Zoom

--VCS Board Meeting - May 26, 2022, @6:30pm via Zoom

--Memorial Day - No School - May 30

--Promotion - June 14

--VCS Board Meeting - June 16@6:30pm via Zoom

 

II. Communications

A.

Public Comments

There were no public comments.

B.

President and Board Report

There were no reports.

C.

Board Committee Reports

There were no reports.

D.

Parent Liaison Report

Tony Biassoti presented that there was no report due to the April PAC meeting being canceled.

E.

Teacher Report

Laura Bingham reported that VCS won five Impact II awards this year:

--Holly Johnson - Kinderzine

--Holly Johnson/Laura Bingham - Farmworkers

--Carlos Mendez/Laura Bingham - The Skin You Live In

--Emily Noel - Diverse Artist Fridays

--Jessica Granados/Hector Rodriguez - Library's Around the World

 

Laura also discussed the excitement of the Kindergarten students around attending the field trip to the Moxi in Santa Barbara, the 4th grade Earth Science project's partnering with "Once Upon a Watershed", and the 7/8 expedition that began with an examination of the founding documents, a study of Chicano/Indiginous, Women, and LGBTQ folx, and culminates in designing and curating a living museum.

F.

Directors' Report

Amanda Aragon discussed the end of our weekly PCR testing due to the fact that the government has stopped funding the program although rapid testing continues as needed. Amanda is also completing a coaching training program through "The Art of Coaching". We are preparing to give the COGAT Gate test to all 3rd, 4th, and 5th graders.

 

Lisa Hildebrand discussed GATE, ELPAC, PFT, and MAP testing which is all happening in May. We also discussed that a final ELA decision has been made to support a K-8th grade unified curricula. We are busy working on the 22/23 LCAP and will present it to the Board at the May meeting. Finally, Senate Bill 830, which would base school district funding on enrollment instead of attendance, took a step forward last Wednesday with a bipartisan, 5-1 vote of approval by the Senate Education Committee.

G.

VCOE Director of Charter School Support and Oversight Report

Marlo was not present at the meeting so no report was given.

III. Items Scheduled for Information, Discussion, and/or Action

A.

COVID Update

VCS is welcoming the return of all parents whether vaccinate or not beginning 5/2. COVID cases continue to be very low on campus.

B.

Revised reports from the Consolidated Application

Cecilia Johnston made a motion to approve the most recent release of the revised reports of the Consolidated Application to reflect the reduced allocation for the 20/21 Consolidated Application.
Dominic Aguirre seconded the motion.
The board VOTED to approve the motion.
Roll Call
Adam Meyers
Aye
Dominic Aguirre
Aye
Liz Smiley
Aye
Tom Mc Nerney
Aye
Tricia McClain
Aye
Cecilia Johnston
Aye

C.

Sub Rate Increase

It has become apparent that there is a need to increase our sub rate for 1-20 days from $130/day to $200/day to keep our rates in line with surrounding districts in the County.

 

Additionally:

Substitute Teacher 21-90 days = $220/day (no change)

Substitute Teacer 91+ days = $240/day (a decrease from $267/day)

Tom Mc Nerney made a motion to approve the proposed sub-rate scale.
Liz Smiley seconded the motion.
The board VOTED to approve the motion.
Roll Call
Tricia McClain
Aye
Cecilia Johnston
Aye
Adam Meyers
Aye
Liz Smiley
Aye
Dominic Aguirre
Aye
Tom Mc Nerney
Aye

D.

Stipend for Virtual Professional Development

VCS proposes a $200 stipend for teachers taking a 3-day virtual and/or self-paced professional development course.

IV. Other Business

A.

Future Topics

--AB 361 Resolution for the May Board Meeting.

--22/23 Budget 

--LCAP

--ELOP

--UTK

--Closed session for CEO evaluation

--Legal settlement

 

B.

Board Meeting Check In

 2021-22 Annual Goals:

Goal 1: Develop a well-governed organization.-Governance Committee (Recruit diverse board members from the community, review policy for board member fundraising, review/revise annual board survey.)

Goal 2: Students progressing towards the highest level of achievement.

Goal 3. Build financial capacity for a sustainable organization. (Fundraising/Marketing Plan)—Development Committee

V. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:17 PM.

Respectfully Submitted,
Cecilia Johnston
Cecilia Johnston made a motion to adjourn the meeting at 7:17PM.
Tom Mc Nerney seconded the motion.
The board VOTED to approve the motion.
Roll Call
Dominic Aguirre
Aye
Tricia McClain
Aye
Tom Mc Nerney
Aye
Liz Smiley
Aye
Cecilia Johnston
Aye
Adam Meyers
Aye