Ventura Charter School of Arts and Global Education
Minutes
Regular Board Meeting - March 17, 2022
Date and Time
Thursday March 17, 2022 at 6:30 PM
Location
Public comments may be received at the following link:
Join Zoom Meeting
https://us02web.zoom.us/j/87652719381?pwd=N24xaTJJUXo2QmlyS1J3dnppNDR1UT09
Meeting ID: 876 5271 9381
Passcode: TMq0gn
One tap mobile
+16699006833,,87652719381#,,,,*754310# US (San Jose)
+13462487799,,87652719381#,,,,*754310# US (Houston)
Dial by your location
+1 669 900 6833 US (San Jose)
+1 346 248 7799 US (Houston)
+1 253 215 8782 US (Tacoma)
+1 301 715 8592 US (Washington DC)
+1 312 626 6799 US (Chicago)
+1 929 205 6099 US (New York)
Meeting ID: 876 5271 9381
Passcode: 754310
Find your local number: https://us02web.zoom.us/u/kcWIBLNKiB
The Ventura Charter School of Arts and Global Education (“School”) welcomes your participation at the School’s Board meetings. The purpose of the public meeting of the Board of Directors (“Board”) is to conduct the affairs of the School in public. We are pleased that you are in attendance and hope that you will visit these meetings often. We honor our partners in education. We recognize that we are a collective group of teachers, parents, students, and community. We encourage written and verbal communication. Your participation is vital to the healthy operation of our school. Our guidelines:
- Agendas are available to all audience members at the door to the meeting and online at venturacharterschool.org
- “Request to Speak” forms are available to all audience members who wish to speak on any agenda item(s) or under the general category of “Oral Communications”.
- “Public Comments" is set aside for members of the audience to address the Board. However, due to public meeting laws, the Board can only listen to your issue, not respond or take action. These presentations are limited to five (5) minutes each and total time allotted to non-agenda items that will not exceed thirty (30) minutes. The Board may give direction to staff to respond to your concern or you may be offered the opinion of returning with a community-requested item.
- With regard to items that are on the agenda, you may specify that agenda item on your request form and you will be given an opportunity to speak for up to five (5) minutes when the Board discusses that item.
- When addressing the Board, speakers are requested to state their name and affiliation with the School.
- Community members may request that a topic related to School business be placed on future agenda in accordance with the guidelines in Board Governance Policy. Once such an item is properly agendized and publicly noticed, the Board can discuss, respond, and possibly act upon such an item.
- In compliance with the Americans with Disabilities Act (ADA) and upon request, the School may furnish reasonable auxiliary aids and services to qualified individuals with disabilities. Individuals who require appropriate alternative modification of the agenda in order to participate in Board meetings are invited to contact the Director’s office. To request assistance contact (805) 648-5503.
- Public requests for agenda and materials should be directed in writing to the Executive Director at lisa.h@venturacharterschool.us
- Board agendas for regular meetings are posted 72 hours in advance at www.venturacharterschool.org and at 2060 Cameron Street, Ventura, CA 93001.
Directors Present
Adam Meyers (remote), Cecilia Johnston (remote), Dominic Aguirre (remote), Liz Smiley (remote), Tom Mc Nerney (remote), Tricia McClain (remote)
Directors Absent
None
Ex Officio Members Present
Amanda Aragon (remote), Lisa Hildebrand (remote)
Non Voting Members Present
Amanda Aragon (remote), Lisa Hildebrand (remote)
Guests Present
Laura Bingham (remote), Rudy Calasin (remote), Tony Biasotti
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance and Guests
C.
Virtual VCS Board Meeting
| Roll Call | |
|---|---|
| Dominic Aguirre |
Aye
|
| Adam Meyers |
Aye
|
| Cecilia Johnston |
Aye
|
| Liz Smiley |
Aye
|
| Tom Mc Nerney |
Aye
|
| Tricia McClain |
Aye
|
D.
Mission Statement
E.
Approval Minutes for the Regular Board Meeting February 17, 2022.
| Roll Call | |
|---|---|
| Adam Meyers |
Aye
|
| Tom Mc Nerney |
Aye
|
| Liz Smiley |
Aye
|
| Tricia McClain |
Aye
|
| Cecilia Johnston |
Aye
|
| Dominic Aguirre |
Aye
|
F.
Approval of the Agenda
| Roll Call | |
|---|---|
| Liz Smiley |
Aye
|
| Dominic Aguirre |
Aye
|
| Adam Meyers |
Aye
|
| Tom Mc Nerney |
Aye
|
| Tricia McClain |
Aye
|
| Cecilia Johnston |
Aye
|
G.
Consent Agenda
--Ratification of attached check register, purchase orders, summary of revenue and expenditures for the month of February, 2022.
--Gifts to School: None
--Credit Cards: LHildebrand: $1,913.94 ; AAragon: $583.82
--Personnel: None
| Roll Call | |
|---|---|
| Tricia McClain |
Aye
|
| Tom Mc Nerney |
Aye
|
| Cecilia Johnston |
Aye
|
| Liz Smiley |
Aye
|
| Adam Meyers |
Aye
|
| Dominic Aguirre |
Aye
|
H.
Upcoming Events
--PAC Meeting - April 2022, date TBD @6:30pm via Zoom
--VCS Board Meeting - April 2022, date TBD, @6:30pm
--700 Forms due from every Board Member by March 31st
--Campout April 20 - 22, 2022 at Steckel Park
II. Communications
A.
Public Comments
None
B.
President and Board Report
None
C.
Board Committee Reports
Governance Committee reported that they met and were working on board recruitment. They are hoping to recruit alumni and former parents to serve on the board. They are also contacting all current board members about term extensions.
CEO Support and Evaluation Committee met to discuss the Executive Director's mid-year evaluation.
Governance Committee: Cecilia Johnston (Chair), Dominic Aguirre, Tricia McClain Finance Committee: Tom McNerney (Chair), Tricia McClain CEO Support and Evaluation Committee: Tricia McClain (Chair), Liz Smiley, Cecilia Johnston Development Committee: Adam Meyers (Chair), Liz Smiley
D.
Parent Liaison Report
Tony Biassotti reported that the PAC met on March 10, 2022 and discussed the VCS Safety Plan.
E.
Teacher Report
Laura Bingham reported on MAP testing.
F.
Directors' Report
Amanda Aragon, Assistant Director, reported on:
--Winter Map Testing completion
--COVID Update - no cases in the last two weeks, 3/14/22 was the first day with optional masking.
--Grade level meeting recommencing after Spring Break.
--Update on ELA curriculum decision
--PARSEC Dashboard
Lisa Hildebrand, Executive Director, reported on:
--ELPAC, GATE, PFT, MAP (K-2), and CAASPP will be completed before the end of the year. Amanda will be ensuring that these assessments happen.
--Brought vaccinated parents back on campus.
--CCSA conference
--The LCAP Survey has been distributed to parents for input on the 2022/2023 LCAP
G.
VCOE Director of Charter School Support and Oversight Report
Marlo was not in attendance.
III. Items Scheduled for Information, Discussion, and/or Action
A.
COVID Update
A COVID update was given. Cases continue to decline, testing continues, and vaccinated parents are being welcomed back on campus. In accordance with State guidelines, masks are now optional for students and staff.
B.
VCS Safety Plan
The Board approved the VCS School Safety Plan after staff, School Safety Committee and PAC had a chance for input.
| Roll Call | |
|---|---|
| Cecilia Johnston |
Aye
|
| Tom Mc Nerney |
Aye
|
| Adam Meyers |
Aye
|
| Dominic Aguirre |
Aye
|
| Liz Smiley |
Aye
|
| Tricia McClain |
Aye
|
C.
Board Committee Membership
No action was taken on this item. The Board Committee memberships remain the same.
D.
Board Meeting Dates for the Remainder of the 2021-2022 School Year
The Board voted to change the April meeting from April 21st to April 28th, 2022 due to a conflict with Campout, and to change the May 19th meeting to May 26th, 2022 due to a conflict of a Board member.
| Roll Call | |
|---|---|
| Dominic Aguirre |
Aye
|
| Tricia McClain |
Aye
|
| Cecilia Johnston |
Aye
|
| Adam Meyers |
Aye
|
| Liz Smiley |
Aye
|
| Tom Mc Nerney |
Aye
|
IV. Other Business
A.
Future Topics
VCS 2022/2023 school budget.
Review of 2021/2022 LCAP.
Approval of 2022/2023 LCAP.
B.
Board Meeting Check In
A check-in discussion was held.
V. Closing Items
A.
Adjourn Meeting
| Roll Call | |
|---|---|
| Adam Meyers |
Aye
|
| Tricia McClain |
Aye
|
| Tom Mc Nerney |
Aye
|
| Cecilia Johnston |
Aye
|
| Liz Smiley |
Aye
|
| Dominic Aguirre |
Aye
|
Adam Meyers read the VCS mission statement. VCS engages every student in meaningful and supportive learning experiences to grow resilient, educated, and socially intelligent human beings.