Ventura Charter School of Arts and Global Education

Minutes

Regular Board Meeting

Date and Time

Thursday November 19, 2020 at 6:00 PM

Location

Join Zoom Meeting
https://zoom.us/j/97005508073?pwd=K0J6MjJpQW5QR0ZXMHdEY1NsWUl1dz09
Meeting ID: 970 0550 8073
Passcode: 14p2Ed

Directors Present

Adam Meyers (remote), Cecilia Johnston (remote), Liz Smiley (remote), Tom Mc Nerney (remote)

Directors Absent

Deanna Weik, Tricia McClain

Ex Officio Members Present

Lisa Hildebrand (remote), Mary Galvin (remote)

Non Voting Members Present

Lisa Hildebrand (remote), Mary Galvin (remote)

Guests Present

Benny Martinez (remote), Jessica Oemisch (remote), Laura Bingham (remote), Roy Morris (remote), Tony Biasotti (remote)

I. Opening Items

A.

Call the Meeting to Order

Liz Smiley called a meeting of the board of directors of Ventura Charter School of Arts and Global Education to order on Thursday Nov 19, 2020 at 6:01 PM.

B.

Record Attendance and Guests

C.

Mission Statement

VCS engages every student in meaningful and supportive learning experiences to grow resilient, educated, and socially intelligent human beings.  Read by: Tom McNerney

D.

Approve the Agenda

Cecilia Johnston made a motion to approve the agenda.
Adam Meyers seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
Liz Smiley
Aye
Adam Meyers
Aye
Tom Mc Nerney
Aye
Tricia McClain
Absent
Deanna Weik
Absent
Cecilia Johnston
Aye

E.

Approve Minutes for the Regular Board Meeting October 15, 2020.

Tom Mc Nerney made a motion to approve the minutes from Board Meeting on 10-15-20.
Cecilia Johnston seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
Tricia McClain
Absent
Liz Smiley
Aye
Cecilia Johnston
Aye
Tom Mc Nerney
Aye
Deanna Weik
Absent
Adam Meyers
Aye

F.

Minutes for Special Board Meeting on October 22, 2020

Adam Meyers made a motion to approve the minutes from Special Board Meeting on 10-22-20.
Tom Mc Nerney seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
Cecilia Johnston
Aye
Liz Smiley
Aye
Deanna Weik
Absent
Tricia McClain
Absent
Adam Meyers
Aye
Tom Mc Nerney
Aye

G.

Consent Agenda

--Ratification of attached check register, purchase orders, summary of revenue and expenditures for the month of October, 2020.
--Gifts to School: $387. Farm Cart Organics
--Credit Cards: MGalvin: $108.50; Lisa Hildebrand: $512.25
--Personnel: N/A
Tom Mc Nerney made a motion to approve the Consent Agenda items.
Cecilia Johnston seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
Adam Meyers
Aye
Liz Smiley
Aye
Deanna Weik
Absent
Tom Mc Nerney
Aye
Tricia McClain
Absent
Cecilia Johnston
Aye

H.

Upcoming Events

--Food Share Food Drive: 11/16-11/20: Room 9
--Thanksgiving Break: 11/25-11/27
--PAC Meeting: 12/10 6:30 pm
--Board Meeting: 12/17 6:00 pm
--Winter Break:  12/21 through 1/1/21
--PAC Meeting: 1/14 6:30 pm
--Semester 2 Begins:  January 25, 2021

II. Communications

A.

Public Comments

Parent Roy Morris stated that he is attending the meeting to hear more about the policies on the agenda which are controversial and that he was concerned about the Student Freedom of Speech and Expression Policy.

B.

President and Board Report

None

C.

Board Committee Reports

Governance Committee:  Deanna Weik (Chair), Cecilia Johnston, Tricia McClain--Did not meet.
Finance Committee:  Tom McNerney (Chair), Tricia McClain--Did not meet.
CEO Support and Evaluation Committee: Tricia McClain (Chair), Deanna Weik, Cecilia Johnston--Did not meet.
Development Committee: Adam Meyers (Chair), Liz Smiley--Did not meet.

D.

Parent Liaison Report

Tony Biasotti reported that the PAC discussed the re-opening of school in the purple tier, as well as three of the policies on the agenda.  He said that parents were supportive of them.

E.

Teacher Report

Laura reported that tomorrow will be the virtual Thanksgiving Feast; that there will be songs, stories, dance, a food drive, and letter writing to elderly community members;  there is a great whole school crew to create a digital cookbook of family recipes; the staff was grateful to have input in how they will return to school when we re-open.

F.

Directors' Report

Mary reported that in addition to her written report, St. Paul's sent over a new Lease Agreement for signature which she is having approved by Counsel and CharterSafe.  Lisa reported that at a recent staff meeting, teachers were provided different options in which we might determine how to return to school as a staff.  Mary mentioned that she and Lisa had a meeting with the CCSA data team about how best to present our test scores.

G.

VCOE Director of Charter School Support and Oversight Report

None.

III. Items Scheduled for Information, Discussion, and/or Action

A.

Board Nominating Committee

Tom stated that the Nominating Task Committee is recommending Dominic Aguirre to join the Board.  The Board will vote on his nomination in December.

B.

2020-21 First Interim Budget Report

Benny presented the First Interim Budget.  The 10% cut which was anticipated was not made so there is an increase in revenues of $359K.  There was an increase in expenditures of $279K.  It is anticipated that there will be more money available for education spending next year.
Tom Mc Nerney made a motion to approve the First Interim Budget as presented.
Adam Meyers seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
Tricia McClain
Absent
Deanna Weik
Absent
Cecilia Johnston
Aye
Adam Meyers
Aye
Liz Smiley
Aye
Tom Mc Nerney
Aye

C.

LCFF Budget Overview for Parents

Benny presented the LCFF Budget Overview for Parents.  SB 98 established that the Local Control and Accountability Plan (LCAP) and an annual update to the LCAP are not required for the 2020–21 school year. However, SB 98 still requires that the Budget Overview for Parents be developed and adopted by December 15, 2020.  Board approval for the attached is requested.
Cecilia Johnston made a motion to approve the LCFF Budget Overview for Parents as presented.
Liz Smiley seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
Deanna Weik
Absent
Cecilia Johnston
Aye
Adam Meyers
Aye
Liz Smiley
Aye
Tom Mc Nerney
Aye
Tricia McClain
Absent

D.

Uniform Complaint Policy

Mary presented revisions to the VCS Uniform Complaint Policy as recommended by VCS Counsel.
Tom Mc Nerney made a motion to approve the revised Uniform Complaint Policy as presented.
Adam Meyers seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
Liz Smiley
Aye
Deanna Weik
Absent
Tom Mc Nerney
Aye
Cecilia Johnston
Aye
Adam Meyers
Aye
Tricia McClain
Absent

E.

Student Freedom of Speech and Expression Policy

Mary stated that when she submitted the VCS Parent Handbook to our Charter School Attorneys over the summer, they recommended that there were a number of policies we needed to add/make more robust.  The Student Freedom of Speech and Expression Policy, Campus Search and Seizure Policy and Administration of Medication Policy are three of those policies.
Cecilia Johnston made a motion to approve the Student Freedom of Speech and Expression Policy as presented.
Liz Smiley seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
Cecilia Johnston
Aye
Adam Meyers
Aye
Tricia McClain
Absent
Liz Smiley
Aye
Deanna Weik
Absent
Tom Mc Nerney
Aye

F.

Campus Search and Seizure Policy

Adam Meyers made a motion to approve the Campus Search and Seizure Policy as amended.
Cecilia Johnston seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
Adam Meyers
Aye
Tom Mc Nerney
Aye
Deanna Weik
Absent
Cecilia Johnston
Aye
Tricia McClain
Absent
Liz Smiley
Aye

G.

Administration of Medication Policy

Tom Mc Nerney made a motion to approve the Administration of Medication Policy as presented.
Liz Smiley seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
Tricia McClain
Absent
Cecilia Johnston
Aye
Liz Smiley
Aye
Deanna Weik
Absent
Adam Meyers
Aye
Tom Mc Nerney
Aye

IV. Closing Items

A.

Adjourn Meeting

Liz Smiley made a motion to adjourn the meeting.
Cecilia Johnston seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
Deanna Weik
Absent
Adam Meyers
Aye
Tom Mc Nerney
Aye
Tricia McClain
Absent
Liz Smiley
Aye
Cecilia Johnston
Aye
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:32 PM.

Respectfully Submitted,
Cecilia Johnston