Ventura Charter School of Arts and Global Education
Minutes
Regular Board Meeting
Date and Time
Thursday November 19, 2020 at 6:00 PM
Location
Join Zoom Meeting
https://zoom.us/j/97005508073?pwd=K0J6MjJpQW5QR0ZXMHdEY1NsWUl1dz09
https://zoom.us/j/97005508073?pwd=K0J6MjJpQW5QR0ZXMHdEY1NsWUl1dz09
Meeting ID: 970 0550 8073
Passcode: 14p2Ed
Passcode: 14p2Ed
Directors Present
Adam Meyers (remote), Cecilia Johnston (remote), Liz Smiley (remote), Tom Mc Nerney (remote)
Directors Absent
Deanna Weik, Tricia McClain
Ex Officio Members Present
Lisa Hildebrand (remote), Mary Galvin (remote)
Non Voting Members Present
Lisa Hildebrand (remote), Mary Galvin (remote)
Guests Present
Benny Martinez (remote), Jessica Oemisch (remote), Laura Bingham (remote), Roy Morris (remote), Tony Biasotti (remote)
I. Opening Items
A.
Call the Meeting to Order
Liz Smiley called a meeting of the board of directors of Ventura Charter School of Arts and Global Education to order on Thursday Nov 19, 2020 at 6:01 PM.
B.
Record Attendance and Guests
C.
Mission Statement
VCS engages every student in meaningful and supportive learning experiences to grow resilient, educated, and socially intelligent human beings. Read by: Tom McNerney
D.
Approve the Agenda
Cecilia Johnston made a motion to approve the agenda.
Adam Meyers seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call | |
---|---|
Deanna Weik |
Absent
|
Cecilia Johnston |
Aye
|
Adam Meyers |
Aye
|
Tricia McClain |
Absent
|
Tom Mc Nerney |
Aye
|
Liz Smiley |
Aye
|
E.
Approve Minutes for the Regular Board Meeting October 15, 2020.
Tom Mc Nerney made a motion to approve the minutes from Board Meeting on 10-15-20.
Cecilia Johnston seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call | |
---|---|
Cecilia Johnston |
Aye
|
Adam Meyers |
Aye
|
Tom Mc Nerney |
Aye
|
Liz Smiley |
Aye
|
Tricia McClain |
Absent
|
Deanna Weik |
Absent
|
F.
Minutes for Special Board Meeting on October 22, 2020
Adam Meyers made a motion to approve the minutes from Special Board Meeting on 10-22-20.
Tom Mc Nerney seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call | |
---|---|
Cecilia Johnston |
Aye
|
Tricia McClain |
Absent
|
Liz Smiley |
Aye
|
Deanna Weik |
Absent
|
Adam Meyers |
Aye
|
Tom Mc Nerney |
Aye
|
G.
Consent Agenda
--Ratification of attached check register, purchase orders, summary of revenue and expenditures for the month of October, 2020.
--Gifts to School: $387. Farm Cart Organics
--Credit Cards: MGalvin: $108.50; Lisa Hildebrand: $512.25
--Personnel: N/A
--Gifts to School: $387. Farm Cart Organics
--Credit Cards: MGalvin: $108.50; Lisa Hildebrand: $512.25
--Personnel: N/A
Tom Mc Nerney made a motion to approve the Consent Agenda items.
Cecilia Johnston seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call | |
---|---|
Tricia McClain |
Absent
|
Deanna Weik |
Absent
|
Cecilia Johnston |
Aye
|
Tom Mc Nerney |
Aye
|
Adam Meyers |
Aye
|
Liz Smiley |
Aye
|
H.
Upcoming Events
--Food Share Food Drive: 11/16-11/20: Room 9
--Thanksgiving Break: 11/25-11/27
--PAC Meeting: 12/10 6:30 pm
--Board Meeting: 12/17 6:00 pm
--Winter Break: 12/21 through 1/1/21
--PAC Meeting: 1/14 6:30 pm
--Semester 2 Begins: January 25, 2021
--Thanksgiving Break: 11/25-11/27
--PAC Meeting: 12/10 6:30 pm
--Board Meeting: 12/17 6:00 pm
--Winter Break: 12/21 through 1/1/21
--PAC Meeting: 1/14 6:30 pm
--Semester 2 Begins: January 25, 2021
II. Communications
A.
Public Comments
Parent Roy Morris stated that he is attending the meeting to hear more about the policies on the agenda which are controversial and that he was concerned about the Student Freedom of Speech and Expression Policy.
B.
President and Board Report
None
C.
Board Committee Reports
Governance Committee: Deanna Weik (Chair), Cecilia Johnston, Tricia McClain--Did not meet.
Finance Committee: Tom McNerney (Chair), Tricia McClain--Did not meet.
CEO Support and Evaluation Committee: Tricia McClain (Chair), Deanna Weik, Cecilia Johnston--Did not meet.
Development Committee: Adam Meyers (Chair), Liz Smiley--Did not meet.
Finance Committee: Tom McNerney (Chair), Tricia McClain--Did not meet.
CEO Support and Evaluation Committee: Tricia McClain (Chair), Deanna Weik, Cecilia Johnston--Did not meet.
Development Committee: Adam Meyers (Chair), Liz Smiley--Did not meet.
D.
Parent Liaison Report
Tony Biasotti reported that the PAC discussed the re-opening of school in the purple tier, as well as three of the policies on the agenda. He said that parents were supportive of them.
E.
Teacher Report
Laura reported that tomorrow will be the virtual Thanksgiving Feast; that there will be songs, stories, dance, a food drive, and letter writing to elderly community members; there is a great whole school crew to create a digital cookbook of family recipes; the staff was grateful to have input in how they will return to school when we re-open.
F.
Directors' Report
Mary reported that in addition to her written report, St. Paul's sent over a new Lease Agreement for signature which she is having approved by Counsel and CharterSafe. Lisa reported that at a recent staff meeting, teachers were provided different options in which we might determine how to return to school as a staff. Mary mentioned that she and Lisa had a meeting with the CCSA data team about how best to present our test scores.
G.
VCOE Director of Charter School Support and Oversight Report
None.
III. Items Scheduled for Information, Discussion, and/or Action
A.
Board Nominating Committee
Tom stated that the Nominating Task Committee is recommending Dominic Aguirre to join the Board. The Board will vote on his nomination in December.
B.
2020-21 First Interim Budget Report
Benny presented the First Interim Budget. The 10% cut which was anticipated was not made so there is an increase in revenues of $359K. There was an increase in expenditures of $279K. It is anticipated that there will be more money available for education spending next year.
Tom Mc Nerney made a motion to approve the First Interim Budget as presented.
Adam Meyers seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call | |
---|---|
Deanna Weik |
Absent
|
Tom Mc Nerney |
Aye
|
Cecilia Johnston |
Aye
|
Liz Smiley |
Aye
|
Adam Meyers |
Aye
|
Tricia McClain |
Absent
|
C.
LCFF Budget Overview for Parents
Benny presented the LCFF Budget Overview for Parents. SB 98 established that the Local Control and Accountability Plan (LCAP) and an annual update to the LCAP are not required for the 2020–21 school year. However, SB 98 still requires that the Budget Overview for Parents be developed and adopted by December 15, 2020. Board approval for the attached is requested.
Cecilia Johnston made a motion to approve the LCFF Budget Overview for Parents as presented.
Liz Smiley seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call | |
---|---|
Deanna Weik |
Absent
|
Liz Smiley |
Aye
|
Tom Mc Nerney |
Aye
|
Tricia McClain |
Absent
|
Cecilia Johnston |
Aye
|
Adam Meyers |
Aye
|
D.
Uniform Complaint Policy
Mary presented revisions to the VCS Uniform Complaint Policy as recommended by VCS Counsel.
Tom Mc Nerney made a motion to approve the revised Uniform Complaint Policy as presented.
Adam Meyers seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call | |
---|---|
Tom Mc Nerney |
Aye
|
Tricia McClain |
Absent
|
Cecilia Johnston |
Aye
|
Liz Smiley |
Aye
|
Adam Meyers |
Aye
|
Deanna Weik |
Absent
|
E.
Student Freedom of Speech and Expression Policy
Mary stated that when she submitted the VCS Parent Handbook to our Charter School Attorneys over the summer, they recommended that there were a number of policies we needed to add/make more robust. The Student Freedom of Speech and Expression Policy, Campus Search and Seizure Policy and Administration of Medication Policy are three of those policies.
Cecilia Johnston made a motion to approve the Student Freedom of Speech and Expression Policy as presented.
Liz Smiley seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call | |
---|---|
Cecilia Johnston |
Aye
|
Deanna Weik |
Absent
|
Tricia McClain |
Absent
|
Tom Mc Nerney |
Aye
|
Liz Smiley |
Aye
|
Adam Meyers |
Aye
|
F.
Campus Search and Seizure Policy
Adam Meyers made a motion to approve the Campus Search and Seizure Policy as amended.
Cecilia Johnston seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call | |
---|---|
Liz Smiley |
Aye
|
Tricia McClain |
Absent
|
Deanna Weik |
Absent
|
Cecilia Johnston |
Aye
|
Adam Meyers |
Aye
|
Tom Mc Nerney |
Aye
|
G.
Administration of Medication Policy
Tom Mc Nerney made a motion to approve the Administration of Medication Policy as presented.
Liz Smiley seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call | |
---|---|
Adam Meyers |
Aye
|
Deanna Weik |
Absent
|
Liz Smiley |
Aye
|
Tom Mc Nerney |
Aye
|
Cecilia Johnston |
Aye
|
Tricia McClain |
Absent
|
IV. Closing Items
A.
Adjourn Meeting
Liz Smiley made a motion to adjourn the meeting.
Cecilia Johnston seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call | |
---|---|
Adam Meyers |
Aye
|
Tom Mc Nerney |
Aye
|
Liz Smiley |
Aye
|
Cecilia Johnston |
Aye
|
Tricia McClain |
Absent
|
Deanna Weik |
Absent
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:32 PM.
Respectfully Submitted,
Cecilia Johnston