Ventura Charter School of Arts and Global Education
Minutes
Board Meeting
October Regular Board Meeting
Date and Time
Thursday October 15, 2020 at 6:00 PM
Location
Join Zoom Meeting
https://us02web.zoom.us/j/84961281988?pwd=ZTd4b1l3eHFMT1JMcU9JQ1V6aXp6UT09
Meeting ID: 849 6128 1988
Passcode: f65xBT
https://us02web.zoom.us/j/84961281988?pwd=ZTd4b1l3eHFMT1JMcU9JQ1V6aXp6UT09
Meeting ID: 849 6128 1988
Passcode: f65xBT
INSTRUCTIONS FOR PRESENTATIONS TO THE BOARD BY PARENTS AND THE COMMUNITY
The Ventura Charter School of Arts and Global Education (“School”) welcomes your participation at the School’s Board meetings. The purpose of the public meeting of the Board of Directors (“Board”) is to conduct the affairs of the School in public. We are pleased that you are in attendance and hope that you will visit these meetings often. We honor our partners in education. We recognize that we are a collective group of teachers, parents, students, and community. We encourage written and verbal communication. Your participation is vital to the healthy operation of our school. Our guidelines:
The Ventura Charter School of Arts and Global Education (“School”) welcomes your participation at the School’s Board meetings. The purpose of the public meeting of the Board of Directors (“Board”) is to conduct the affairs of the School in public. We are pleased that you are in attendance and hope that you will visit these meetings often. We honor our partners in education. We recognize that we are a collective group of teachers, parents, students, and community. We encourage written and verbal communication. Your participation is vital to the healthy operation of our school. Our guidelines:
- Agendas are available to all audience members at the door to the meeting.
- “Request to Speak” forms are available to all audience members who wish to speak on any agenda item(s) or under the general category of “Oral Communications”.
- “Public Comments" is set aside for members of the audience to address the Board. However, due to public meeting laws, the Board can only listen to your issue, not respond or take action. These presentations are limited to five (5) minutes each and total time allotted to non-agenda items that will not exceed thirty (30) minutes. The Board may give direction to staff to respond to your concern or you may be offered the opinion of returning with a community-requested item.
- With regard to items that are on the agenda, you may specify that agenda item on your request form and you will be given an opportunity to speak for up to five (5) minutes when the Board discusses that item.
- When addressing the Board, speakers are requested to state their name and affiliation with the School.
- Community members may request that a topic related to School business be placed on future agenda in accordance with the guidelines in Board Governance Policy. Once such an item is properly agendized and publicly noticed, the Board can discuss, respond, and possibly act upon such an item.
- In compliance with the Americans with Disabilities Act (ADA) and upon request, the School may furnish reasonable auxiliary aids and services to qualified individuals with disabilities. Individuals who require appropriate alternative modification of the agenda in order to participate in Board meetings are invited to contact the Director’s office. To request assistance contact (805) 648-5503.
- Public requests for agenda and materials should be directed in writing to the Director of Operations at mary@ venturacharterschool.org.
- Board agendas for regular meetings are posted 72 hours in advance at www.venturacharterschool.org and at 2060 Cameron Street, Ventura, CA 93001.
Directors Present
Adam Meyers (remote), Cecilia Johnston (remote), Deanna Weik (remote), Liz Smiley (remote), Tom Mc Nerney (remote), Tricia McClain (remote)
Directors Absent
None
Directors who arrived after the meeting opened
Deanna Weik
Ex Officio Members Present
Lisa Hildebrand (remote)
Non Voting Members Present
Lisa Hildebrand (remote)
Guests Present
Benny Martinez (remote), Laura Bingham (remote), Marlo Hartsuyker (remote), Tony Biasotti (remote)
I. Opening Items
A.
Call the Meeting to Order
Tricia McClain called a meeting of the board of directors of Ventura Charter School of Arts and Global Education to order on Thursday Oct 15, 2020 at 6:03 PM.
B.
Record Attendance and Guests
Deanna Weik arrived.
C.
Mission Statement
D.
Approve the Agenda
Liz Smiley made a motion to approve the agenda.
Adam Meyers seconded the motion.
Roll Call | |
---|---|
Cecilia Johnston |
Aye
|
Tom Mc Nerney |
Aye
|
Liz Smiley |
Aye
|
Tricia McClain |
Aye
|
Adam Meyers |
Aye
|
Deanna Weik |
Absent
|
E.
Approve Minutes from Regular Board Meeting on 9-17-20
Adam Meyers made a motion to approve the minutes from Regular Board Meeting on 09-17-20.
Cecilia Johnston seconded the motion.
The board VOTED to approve the motion.
Roll Call | |
---|---|
Tom Mc Nerney |
Aye
|
Cecilia Johnston |
Aye
|
Deanna Weik |
Absent
|
Liz Smiley |
Aye
|
Adam Meyers |
Aye
|
Tricia McClain |
Aye
|
F.
Consent Agenda
Adam Meyers made a motion to approve the Consent Agenda items.
Liz Smiley seconded the motion.
--Ratification of attached check register, purchase orders, summary of revenue and expenditures for the month of September, 2020
--Gifts to School: Deanna Weik: $400; Farmbox: $1200.
--Credit Cards: MGalvin:$1350.66 credit (40.34 purchases) Lisa Hildebrand: $815.33
--Personnel:
--Ratification of the hiring of Shannon LeBreau as a long term substitute.
--The Ratification of the termination of the noon duty aides: Ray Mini, Chris Hearst, Benicia Smith.
The board VOTED to approve the motion.
--Gifts to School: Deanna Weik: $400; Farmbox: $1200.
--Credit Cards: MGalvin:$1350.66 credit (40.34 purchases) Lisa Hildebrand: $815.33
--Personnel:
--Ratification of the hiring of Shannon LeBreau as a long term substitute.
--The Ratification of the termination of the noon duty aides: Ray Mini, Chris Hearst, Benicia Smith.
Roll Call | |
---|---|
Deanna Weik |
Absent
|
Liz Smiley |
Aye
|
Cecilia Johnston |
Aye
|
Tom Mc Nerney |
Aye
|
Tricia McClain |
Aye
|
Adam Meyers |
Aye
|
G.
Upcoming Events
October 14: Board Governance/Brown Act Training 5:30-8:30
October 15: Board Meeting 6pm
October 26-30: Fall Break
November 12: PAC Meeting 6:30pm
November 19: Regular Board Meeting 6pm
March 15-19, 2021: CCSA Virtual Conference
October 15: Board Meeting 6pm
October 26-30: Fall Break
November 12: PAC Meeting 6:30pm
November 19: Regular Board Meeting 6pm
March 15-19, 2021: CCSA Virtual Conference
II. Communications
A.
Public Comments
None
B.
President and Board Report
None
C.
Board Committee Reports
Governance Committee: Deanna Weik (Chair), Cecilia Johnston, Tricia McClain
Did Not Meet
Finance Committee: Tom McNerney (Chair), Tricia McClain
Tom shared the committee met on 10-1-2020 to discuss the 2020/2021 School Budget
CEO Support and Evaluation Committee: Tricia McClain (Chair), Deanna Weik, Cecilia Johnston
Did Not Meet
Development Committee: Adam Meyers (Chair), Liz Smiley
Did Not Meet
Did Not Meet
Finance Committee: Tom McNerney (Chair), Tricia McClain
Tom shared the committee met on 10-1-2020 to discuss the 2020/2021 School Budget
CEO Support and Evaluation Committee: Tricia McClain (Chair), Deanna Weik, Cecilia Johnston
Did Not Meet
Development Committee: Adam Meyers (Chair), Liz Smiley
Did Not Meet
D.
Parent Liaison Report
Tony Biasotti reported on the PAC Meeting and the parent feedback on the possible return to
In-Person Learning.
In-Person Learning.
E.
Teacher Report
Laure Bingham reported on the Teachers' perspective on the possible return to In-Person Learning.
F.
Directors' Report
Lisa Hildebrand shared information on Teachers' perspective on Distance Learning and EL's assistance as well as attendance.
G.
VCOE Director of Charter School Support and Oversight Report
Marlo Hartsuyker shared information about our Charter Renewal timeline and high rating from the California Department of Education which could give us a 7 year renewal. Marlo also thanked the Board members who attended the online Brown Act training in September.
III. Items Scheduled for Information, Discussion, and/or Action
A.
Board Governance Committee: Board Member Nomination
Deanna Weik presented the Board Governance Committee Nominating Task Force recommendation of Dominic Aguirre as a candidate for the VCS Board. No action needed
B.
Reopening of School Update
Public Comment: Tony Biasotti shared his concerns as a VCS parent about reopening.
Lisa presented the survey results from the VCS teachers and VCS parents regarding the return to school. The Board discussed possible reopening dates. After discussion the Board decided to take No Action and to schedule a Special Board meeting on October 22, 2020 to vote on a reopening date no later than January 25, 2021.
Lisa presented the survey results from the VCS teachers and VCS parents regarding the return to school. The Board discussed possible reopening dates. After discussion the Board decided to take No Action and to schedule a Special Board meeting on October 22, 2020 to vote on a reopening date no later than January 25, 2021.
C.
Student Use of Technology-Acceptable Use Policy
Tom Mc Nerney made a motion to approve the Student Use of Technology-Acceptable Use Policy as presented.
Cecilia Johnston seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call | |
---|---|
Liz Smiley |
Aye
|
Tom Mc Nerney |
Aye
|
Tricia McClain |
Aye
|
Adam Meyers |
Aye
|
Deanna Weik |
Aye
|
Cecilia Johnston |
Aye
|
D.
Board Adjourns to Closed Session
Board Adjourns to Closed Session at 7:59 pm.
Public Employment: Director of Operations
Public Employment: Director of Operations
E.
Board Returns to Open Session
Board Returns to Open Session at 8:17 pm.
F.
Board Report Out of Any Action Taken
No Action Taken.
IV. Other Business
A.
Future Agenda Topics
--Reopening of In-Person Learning
--Search and Seizure Policy
--Administration of Medication Policy
--Student Freedom of Speech Policy
--Search and Seizure Policy
--Administration of Medication Policy
--Student Freedom of Speech Policy
B.
Board Meeting Check In
2020-21 Annual Goals:
Goal 1: Develop a well-governed organization.-Governance Committee (Recruit diverse board members from the community)
Goal 2: Students progressing towards the highest level of achievement.
Goal 3: Develop a CEO Succession plan.--Governance Committee
Goal 4. Build financial capacity for a sustainable organization. (Fundraising/Marketing Plan)—Development Committee
Goal 1: Develop a well-governed organization.-Governance Committee (Recruit diverse board members from the community)
Goal 2: Students progressing towards the highest level of achievement.
Goal 3: Develop a CEO Succession plan.--Governance Committee
Goal 4. Build financial capacity for a sustainable organization. (Fundraising/Marketing Plan)—Development Committee
V. Closing Items
A.
Adjourn Meeting
Deanna Weik made a motion to Adjourn the meeting.
Cecilia Johnston seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call | |
---|---|
Cecilia Johnston |
Aye
|
Tricia McClain |
Aye
|
Deanna Weik |
Aye
|
Adam Meyers |
Aye
|
Liz Smiley |
Aye
|
Tom Mc Nerney |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:19 PM.
Respectfully Submitted,
Cecilia Johnston
Read by Tom McNerny