Ventura Charter School of Arts and Global Education
Minutes
Regular Board Meeting
Date and Time
Thursday May 21, 2020 at 12:00 PM
Location
Join Zoom Meeting
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Meeting ID: 852 0747 1728
Password: 835036
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https://us02web.zoom.us/j/85207471728?pwd=UEl1OTgxWSt2M3RnNnlDODNVWGRzZz09
Meeting ID: 852 0747 1728
Password: 835036
One tap mobile
+16699006833,,85207471728#,,1#,835036# US (San Jose)
+12532158782,,85207471728#,,1#,835036# US (Tacoma)
Due to the ongoing COVID-19 pandemic, this meeting will be held via teleconference only. Members of the public may observe the meeting and offer public comment using the dial-in information above.
Directors Present
Adam Meyers (remote), Cecilia Johnston (remote), Deanna Weik (remote), Eva Oxelson, Liz Smiley (remote), Tom Mc Nerney, Tricia McClain (remote)
Directors Absent
None
Directors who arrived after the meeting opened
Eva Oxelson, Tom Mc Nerney
Ex Officio Members Present
Lisa Hildebrand, Mary Galvin
Non Voting Members Present
Lisa Hildebrand, Mary Galvin
Guests Present
Benny Martinez, Laura Bingham, Marlo Hartsuyker, Tony Biasotti
I. Opening Items
A.
Call the Meeting to Order
Tricia McClain called a meeting of the board of directors of Ventura Charter School of Arts and Global Education to order on Thursday May 21, 2020 at 12:06 PM.
B.
Record Attendance and Guests
C.
Mission Statement
VCS engages every student in meaningful and supportive learning experiences to grow resilient, educated, and socially intelligent human beings. Read by Adam
D.
Approve the Agenda
Deanna Weik made a motion to approve the agenda as presented.
Liz Smiley seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Liz Smiley |
Aye
|
| Cecilia Johnston |
Aye
|
| Adam Meyers |
Aye
|
| Tom Mc Nerney |
Absent
|
| Eva Oxelson |
Absent
|
| Deanna Weik |
Aye
|
| Tricia McClain |
Aye
|
E.
Approve Minutes
Adam Meyers made a motion to approve the minutes from April 16, 2020 Regular Board Meeting on 04-16-20.
Cecilia Johnston seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Liz Smiley |
Aye
|
| Tom Mc Nerney |
Absent
|
| Tricia McClain |
Aye
|
| Eva Oxelson |
Absent
|
| Deanna Weik |
Aye
|
| Adam Meyers |
Aye
|
| Cecilia Johnston |
Aye
|
F.
Consent Agenda
--Ratification of attached check register, purchase orders, summary of revenue and expenditures for the month of April, 2020
--Gifts to School: School Food Box for April: $270.00
--Credit Cards: MGalvin:$534.33 Lisa Hildebrand: $436.27
--Gifts to School: School Food Box for April: $270.00
--Credit Cards: MGalvin:$534.33 Lisa Hildebrand: $436.27
Liz Smiley made a motion to approve the Consent Agenda items.
Adam Meyers seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Adam Meyers |
Aye
|
| Cecilia Johnston |
Aye
|
| Tricia McClain |
Aye
|
| Tom Mc Nerney |
Absent
|
| Eva Oxelson |
Absent
|
| Liz Smiley |
Aye
|
| Deanna Weik |
Aye
|
G.
Upcoming Events
June 9th: Promotion on Zoom 3pm-5pm
June 10th: Last day of school
June 18th: Board Meeting 12:00 pm
June 30th: School Office Closes
June 10th: Last day of school
June 18th: Board Meeting 12:00 pm
June 30th: School Office Closes
II. Communications
A.
Public Comments
None
B.
President and Board Report
None
C.
Board Committee Reports
Educational Excellence Committee: Eva Oxelson (Chair), Tom McNerney--Did not meet.
Governance Committee: Deanna Weik (Chair), Cecilia Johnston, Tricia McClain--Deanna reported that they didn't meet but that several board members were willing to extend their terms and will be following the process to do so.
Finance Committee: Liz Smiley (Chair), Tricia McClain--Liz reported that they met on 5/20 to discuss anticipated budget cuts of $362,000 for next year.
CEO Support and Evaluation Committee: Tricia McClain (Chair), Deanna Weik, Cecilia Johnston-Did not meet.
Development Committee: Adam Meyers (Chair), Liz Smiley-Did not meet.
Governance Committee: Deanna Weik (Chair), Cecilia Johnston, Tricia McClain--Deanna reported that they didn't meet but that several board members were willing to extend their terms and will be following the process to do so.
Finance Committee: Liz Smiley (Chair), Tricia McClain--Liz reported that they met on 5/20 to discuss anticipated budget cuts of $362,000 for next year.
CEO Support and Evaluation Committee: Tricia McClain (Chair), Deanna Weik, Cecilia Johnston-Did not meet.
Development Committee: Adam Meyers (Chair), Liz Smiley-Did not meet.
D.
Parent Liaison Report
Tony reported that the PAC did not meet.
E.
Teacher Report
Laura reported that she and Holly won an Impact II award for their Kindness project and Allan won an award for his project on preserving the bio-diversity of Lake Casitas. She also reported that she and Holly participated in a new parent Kindergarten Readiness meeting; and finally, that the staff met with the EL School designer to discuss staff culture and norms.
F.
Directors' Report
Lisa reported about the work with EL; Mary shared a slide presentation of how school might look in the fall.
G.
VCOE Director of Charter School Support and Oversight Report
Marlo reported that she is part of a task-force that is tasked with how to re-open schools safely. She has arranged an annual Board Governance training for October 14th from 5:30 to 7:30 with Janelle Ruley from Young, Minney, and Corr.
III. Items Scheduled for Information, Discussion, and/or Action
A.
Board approval of a Resolution authorizing the Ventura County Office of Education to make budget transfers.
Eva Oxelson arrived.
Tom Mc Nerney arrived.
Cecilia Johnston made a motion to approve the Resolution as presented.
Eva Oxelson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Liz Smiley |
Aye
|
| Adam Meyers |
Aye
|
| Tricia McClain |
Aye
|
| Eva Oxelson |
Aye
|
| Tom Mc Nerney |
Aye
|
| Cecilia Johnston |
Aye
|
| Deanna Weik |
Aye
|
B.
Board approval of a Resolution to allow appropriation/budget transfers for the 2020-21 school year.
Eva Oxelson made a motion to approve the Resolution as presented.
Liz Smiley seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Tricia McClain |
Aye
|
| Tom Mc Nerney |
Aye
|
| Adam Meyers |
Aye
|
| Cecilia Johnston |
Aye
|
| Liz Smiley |
Aye
|
| Deanna Weik |
Aye
|
| Eva Oxelson |
Aye
|
C.
Board approval of a Resolution for the appropriation of the ending balance to a reserve.
Adam Meyers made a motion to approve the Resolution as presented.
Tom Mc Nerney seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Adam Meyers |
Aye
|
| Tom Mc Nerney |
Aye
|
| Eva Oxelson |
Aye
|
| Tricia McClain |
Aye
|
| Deanna Weik |
Aye
|
| Cecilia Johnston |
Aye
|
| Liz Smiley |
Aye
|
D.
Certification of Signatures
Cecilia Johnston made a motion to approve the Certification of Signatures as presented.
Deanna Weik seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Eva Oxelson |
Aye
|
| Adam Meyers |
Aye
|
| Tom Mc Nerney |
Aye
|
| Cecilia Johnston |
Aye
|
| Tricia McClain |
Aye
|
| Deanna Weik |
Aye
|
| Liz Smiley |
Aye
|
E.
Board adjourns to a Closed Session
Board adjourns to a closed session at 12:57 pm: Public Employee Performance Evaluation: Directors of Operations and Directors of Education
F.
Board returns to Open Session
at 1:25 pm.
G.
Board report out of any actions taken during Closed Session.
No action taken in closed session.
IV. Other Business
A.
Future Agenda Topics
--the Budget
--Parent Handbook, cell phone policy
--COVID Plan for LCAP
--Closed Session?
--Parent Handbook, cell phone policy
--COVID Plan for LCAP
--Closed Session?
B.
Board Meeting Check In
V. Closing Items
A.
Adjourn Meeting
Deanna Weik made a motion to adjourn the meeting.
Adam Meyers seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Tom Mc Nerney |
Aye
|
| Adam Meyers |
Aye
|
| Eva Oxelson |
Aye
|
| Cecilia Johnston |
Aye
|
| Tricia McClain |
Aye
|
| Deanna Weik |
Aye
|
| Liz Smiley |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 1:27 PM.
Respectfully Submitted,
Tom Mc Nerney