Ventura Charter School of Arts and Global Education
Minutes
Regular Board Meeting
Date and Time
Thursday February 20, 2020 at 6:30 PM
Location
2060 Cameron Street, Ventura, CA 93001 Room 20
Directors Present
Adam Meyers, Cecilia Johnston, Deanna Weik, Liz Smiley, Tom Mc Nerney, Tricia McClain
Directors Absent
Eva Oxelson
Ex Officio Members Present
Lisa Hildebrand, Mary Galvin
Non Voting Members Present
Lisa Hildebrand, Mary Galvin
Guests Present
Benny Martinez, Laura Bingham, Tony Biasotti
I. Opening Items
A.
Call the Meeting to Order
Tricia McClain called a meeting of the board of directors of Ventura Charter School of Arts and Global Education to order on Thursday Feb 20, 2020 at 6:30 PM.
B.
Record Attendance and Guests
C.
Mission Statement
D.
Approve the Agenda
Deanna Weik made a motion to approve the agenda.
Adam Meyers seconded the motion.
The board VOTED unanimously to approve the motion.
E.
Approve Minutes
Tom Mc Nerney made a motion to approve the minutes from Regular Board Meeting on 01-16-20.
Liz Smiley seconded the motion.
The board VOTED unanimously to approve the motion.
F.
Consent Agenda
--Ratification of attached check register, purchase orders, summary of revenue and expenditures for the month of January, 2020
--Gifts to School: $441.28:--Skating Plus; Farm Boxes: $312.00 for January
--Credit Cards: MGalvin:$478.45 Lisa Hildebrand: $1771.47
--Approval of the hiring of Ericarose Ruso as substitute teacher.
--Approval of the hiring of Theressa Moraitis as substitute teacher.
--Approval of the hiring of Claudia Wilson as .10 FTE Elective art teacher.
--Approval of the hiring of Keldon Schmitt as .10 FTE Elective PE teacher.
--Approval of the resignation of Dahkotav Beckham as paraeducator.
--Approval of the resignation of Bethany Ellis, teacher on 6/14/19.
--Gifts to School: $441.28:--Skating Plus; Farm Boxes: $312.00 for January
--Credit Cards: MGalvin:$478.45 Lisa Hildebrand: $1771.47
--Approval of the hiring of Ericarose Ruso as substitute teacher.
--Approval of the hiring of Theressa Moraitis as substitute teacher.
--Approval of the hiring of Claudia Wilson as .10 FTE Elective art teacher.
--Approval of the hiring of Keldon Schmitt as .10 FTE Elective PE teacher.
--Approval of the resignation of Dahkotav Beckham as paraeducator.
--Approval of the resignation of Bethany Ellis, teacher on 6/14/19.
Cecilia Johnston made a motion to approve all Consent Agenda items.
Tricia McClain seconded the motion.
The board VOTED unanimously to approve the motion.
G.
Upcoming Events
2/23: Garden Workday 9am
2/26: VCS Lottery 9am
3/12: PAC Meeting 6:30 pm Room 20
3/16-3/19: CCSA Conference in Long Beach
3/26: Board Meeting 6:30 pm Room 20
2/26: VCS Lottery 9am
3/12: PAC Meeting 6:30 pm Room 20
3/16-3/19: CCSA Conference in Long Beach
3/26: Board Meeting 6:30 pm Room 20
II. Communications
A.
Public Comments
None
B.
President and Board Report
Tricia stated she sat in on some 8th grade PHD presentations and will be a Mystery Reader in a 3rd grade classroom.
C.
Board Committee Reports
Educational Excellence Committee: Eva Oxelson (Chair), Tom McNerney--Did not meet.
Governance Committee: Deanna Weik (Chair), Cecilia Johnston, Tricia McClain: Deanna reported that the Committee met earlier and continued discussions about alternative leadership models. Several people who expressed interest in joining the Board now have decided to wait.
Finance Committee: Liz Smiley (Chair), Tricia McClain-_Did not meet.
CEO Support and Evaluation Committee: Tricia McClain (Chair), Deanna Weik, Cecilia Johnston--Did not meet.
Development Committee: Adam Meyers (Chair), Liz Smiley--Did not meet.
Governance Committee: Deanna Weik (Chair), Cecilia Johnston, Tricia McClain: Deanna reported that the Committee met earlier and continued discussions about alternative leadership models. Several people who expressed interest in joining the Board now have decided to wait.
Finance Committee: Liz Smiley (Chair), Tricia McClain-_Did not meet.
CEO Support and Evaluation Committee: Tricia McClain (Chair), Deanna Weik, Cecilia Johnston--Did not meet.
Development Committee: Adam Meyers (Chair), Liz Smiley--Did not meet.
D.
Parent Liaison Report
Tony reported that there was no PAC meeting this month.
E.
Teacher Report
Laura reported that Kindergarten just celebrated the 100th day of school; the 4th graders are working on their Immigration project and had a staff member come in to share his story of immigrating to the US which was very moving; she also expressed how excited she and the staff are to be accepted into the EL Network of Schools.
F.
Directors' Report
Lisa reported that January was busy with the EL Development process and that teachers were learning to use Jump Rope for report cards; she has also scheduled mid-year performance plan reviews with teachers. Mary reported that she has completed Classified employees' annual evaluations; that we are on track to meet our goal of $40K in annual giving; that so far only 45 parents have completed the online survey. We will be scheduling a HW free night for students to encourage their parents to complete the survey.
G.
VCOE Director of Charter School Support and Oversight Report
None
III. Items Scheduled for Information, Discussion, and/or Action
A.
Job Descriptions
Mary requested Board approval for job descriptions:for Elective PE Teacher and Elective Art Teacher.
Liz Smiley made a motion to approve the job descriptions for Elective Art and PE Teacher.
Tricia McClain seconded the motion.
The board VOTED unanimously to approve the motion.
B.
EL Edcuation
Mary presented the EL Board Autonomies Agreement. The Board had concerns about the final bulleted paragraph outlining the level of involvement by EL in the hiring of a new school leader. They recommended changing the language to EL will "provide support" in the process of selecting a new leader.
Liz Smiley made a motion to approve the Autonomies and Support Agreement as amended.
Tricia McClain seconded the motion.
The board VOTED unanimously to approve the motion.
C.
2019 CAASPP Scores and Local Benchmarks 2020
Lisa made a presentation of last year's CAASPP scores and current Benchmark assessments.
D.
Approval of the 2020-21 School Calendar
Board approval was requested for the 2020-21 School Calendar.
Tom Mc Nerney made a motion to approve the 2020-21 School Calendar as presented.
Adam Meyers seconded the motion.
The board VOTED unanimously to approve the motion.
E.
Second Interim Budget Report
Benny reviewed the Second Interim Budget and requested Board approval.
Cecilia Johnston made a motion to approve the Second Interim Budget as presented.
Deanna Weik seconded the motion.
The board VOTED unanimously to approve the motion.
F.
School Safety Plan
Mary presented revisions to the School Safety Plan based on input from parents on the School Safety Committee and requested Board approval.
Adam Meyers made a motion to approve the revisions to the School Safety Plan as presented.
Tricia McClain seconded the motion.
The board VOTED unanimously to approve the motion.
IV. Other Business
A.
Future Agenda Topics
--Board on Track
B.
Board Meeting Check In
Meetings are going well and staying on track.
V. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:58 PM.
Respectfully Submitted,
Tom Mc Nerney
Cecilia Johnston made a motion to adjourn the meeting.
Deanna Weik seconded the motion.
The board VOTED unanimously to approve the motion.
Read by Liz Smiley.