Ventura Charter School of Arts and Global Education
Minutes
Regular Board Meeting
Date and Time
Thursday January 16, 2020 at 6:30 PM
Location
2060 Cameron Street, Ventura, CA 93001 Room 20---Homeschool site: 3290 Loma Vista Road, Ventura, CA 93003 (Two-way teleconference).
Directors Present
Cecilia Johnston, Deanna Weik, Liz Smiley, Tom Mc Nerney, Tricia McClain
Directors Absent
Adam Meyers, Eva Oxelson
Ex Officio Members Present
Mary Galvin
Non Voting Members Present
Mary Galvin
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance and Guests
C.
Mission Statement
VCS engages every student in meaningful and supportive learning experiences to grow resilient, educated, and socially intelligent human beings. Read by Deanna.
D.
Approve the Agenda
Cecilia Johnston made a motion to approve the agenda.
Liz Smiley seconded the motion.
The board VOTED unanimously to approve the motion.
E.
Approve Minutes
Tom Mc Nerney made a motion to approve the minutes from Regular Board Meeting on 12-19-19.
Liz Smiley seconded the motion.
The board VOTED unanimously to approve the motion.
F.
Consent Agenda
--Ratification of attached check register, purchase orders, summary of revenue and expenditures for the month of December, 2019
--Gifts to School:
--Credit Cards: MGalvin:$534.03 Lisa Hildebrand: $1025.88
--Personnel:
--Approval of the hiring of Annette Leifson, substitute teacher
--Approval of the hiring of Angelica Norton as part time paraeducator (.252 FTE)
--Approval of the hiring of Jeannine Poles as a .70/.0625 paraeducator/yard duty supervision.
--Approval of the hiring of Kristin Billings as substitute yard duty.
Cecilia Johnston made a motion to approve the Consent Agenda items.
Tricia McClain seconded the motion.
The board VOTED unanimously to approve the motion.
G.
Upcoming Events
1/22: PHD Presentations 8a-12p
1/31: PHD Reception 7pm
1/22: 3rd Grade Passion Palooza 5:30 pm
1/30: Music Performance 6:30p DATA Cafeteria
2/13: PAC Meeting 6:30p
2/20: Board Meeting 6:30p
1/31: PHD Reception 7pm
1/22: 3rd Grade Passion Palooza 5:30 pm
1/30: Music Performance 6:30p DATA Cafeteria
2/13: PAC Meeting 6:30p
2/20: Board Meeting 6:30p
II. Communications
A.
Public Comments
None
B.
President and Board Report
Tricia stated that as a mid-year check that all has gone well with the Board which has been professional, respectful, and productive. Gratitude was expressed for Tricia's work as President.
C.
Board Committee Reports
Educational Excellence Committee: Eva Oxelson (Chair), Tom McNerney -- did not meet
Governance Committee: Deanna Weik (Chair), Cecilia Johnston, Tricia McClain-- did not meet
Finance Committee: Liz Smiley (Chair), Tricia McClain-- did not meet
CEO Support and Evaluation Committee: Tricia McClain (Chair), Deanna Weik, Cecilia Johnston-- did not meet
Development Committee: Adam Meyers (Chair), Liz Smiley-- did not meet
Governance Committee: Deanna Weik (Chair), Cecilia Johnston, Tricia McClain-- did not meet
Finance Committee: Liz Smiley (Chair), Tricia McClain-- did not meet
CEO Support and Evaluation Committee: Tricia McClain (Chair), Deanna Weik, Cecilia Johnston-- did not meet
Development Committee: Adam Meyers (Chair), Liz Smiley-- did not meet
D.
Parent Liaison Report
Tony reported that the Parent Advisory Committee met and had a presentation about the Census and also discussed questions for the mid-year LCAP survey.
E.
Teacher Report
Laura shared that the Kiindergarteners are working on their Kindness project and creating Kindness Quilts and are collaborating with the Ventura Adult Center to provide seniors with letters and artwork; 2nd grade just had a field trip to the SB Museum of Natural History to launch a study about fossils; 3rd grade is about to culminate their Passion project with a Passion Palooza; the 4th grade Peace and Love mural is now on display at the Travler Cafe; 8th graders arre preparing for their PHD presentations; Music students will have a performance on Jan. 30th; all teachers are finishing up assessments and getting ready for report cards.
F.
Directors' Report
Lisa shared the highlights of the staff's visit to Conway School--an EL Network School. Mary showed the Campout Volunteer video and Lisa and Mary shared the slide presentation made for the VCOE annual audit.
G.
VCOE Director of Charter School Support and Oversight Report
Marlo mentioned that the audit presentation went well. She said that the VCS renewal next year will be the first in the County under the new rules of AB1505.
III. Items Scheduled for Information, Discussion, and/or Action
A.
School Accountability Report Card (SARC)
Mary presented the 2018-19 SARC and asked for Board Approval.
Tom Mc Nerney made a motion to approve the SARC.
Liz Smiley seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Approval of the 2018-19 Independent Audit Report
Benny presented the Independent Auditor's Report for the year ending June, 30, 2019 and asked for Board approval.
Liz Smiley made a motion to approve the Auditor's Report as presented.
Tricia McClain seconded the motion.
The board VOTED unanimously to approve the motion.
C.
5th-6th Grade Camping Trip. May 26-28
Lisa presented information about the 5th-6th grade camping trip and asked for Board approval.
Cecilia Johnston made a motion to approve the 5th 6th grade camping trip as presented.
Liz Smiley seconded the motion.
The board VOTED unanimously to approve the motion.
IV. Other Business
A.
Future Agenda Topics
CAASPP Score Report
EL Education Agreement
EL Education Agreement
B.
Board Meeting Check In
C.
Board Adjourns to Closed Session
at 7:29 pm: Public Employee Performance Evaluation: Directors of Operations and Education.
D.
Board Returns to Open Session
at 8:07 pm.
E.
Board Report Out of any Actions Taken During Closed Session
No action was taken during closed session.
V. Closing Items
A.
Adjourn Meeting
Deanna Weik made a motion to adjourn the meeting.
Cecilia Johnston seconded the motion.
The board VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:10 PM.
Respectfully Submitted,
Tom Mc Nerney