Ventura Charter School of Arts and Global Education
Minutes
Board Meeting
Date and Time
Thursday March 21, 2019 at 6:30 PM
Location
2060 Cameron Street, Ventura, CA 93001 Room 12
Directors Present
Adam Meyers, Deanna Weik, Liz Smiley, Tom Mc Nerney, Tricia McClain
Directors Absent
Cecilia Johnston, Eva Oxelson, Tracey Reineke
Ex Officio Members Present
Mary Galvin
Non Voting Members Present
Mary Galvin
Guests Present
Benny Martinez, Laura Bingham, Marlo Hartsuyker, Tony Biasotti
I. Opening Items
A.
Call the Meeting to Order
Tricia McClain called a meeting of the board of directors of Ventura Charter School of Arts and Global Education to order on Thursday Mar 21, 2019 at 6:34 PM.
B.
Approve the Agenda
Adam Meyers made a motion to approve the agenda.
Tom Mc Nerney seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Public Comment on Closed Session Item
None
D.
Board Adjourned to Closed Session at 6:34 pm.
E.
Closed Session: Conference with Legal Counsel-Anticipated Legislation
F.
Return to Regular/Open Session at 7:00 pm
G.
Report of Actions Taken in Closed Session
No actions were taken in Closed Session.
H.
Record Attendance and Guests
I.
Mission Statement
Read by Deanna.
J.
Approve Minutes from the Regular Board meeting on 2-21-19
Liz Smiley made a motion to approve minutes from the Board Meeting on 02-21-19 Board Meeting on 02-21-19.
Adam Meyers seconded the motion.
The board VOTED unanimously to approve the motion.
K.
Consent Agenda
1--Ratification of attached check register, purchase orders, summary of revenue and expenditures for the month of February, 2019.
2--Gifts to School: $239.26 from Amazon Smile
3.--Credit Cards: MGalvin: $938.28, LHildebrand: $400.01
4-Personnel:
-Approve the hiring of Virgilio Monterrosa Rosas as a substitute Custodian at his last hourly wage.
-Approve the hiring of Justin Hansch, Tiela Black-Law, and Kassandra Arreola, Jeffrey Sill, and Devon Delaney as substitute teachers/para-educators.
--Approve the hiring of Angelica Norton for substitute yard duty
2--Gifts to School: $239.26 from Amazon Smile
3.--Credit Cards: MGalvin: $938.28, LHildebrand: $400.01
4-Personnel:
-Approve the hiring of Virgilio Monterrosa Rosas as a substitute Custodian at his last hourly wage.
-Approve the hiring of Justin Hansch, Tiela Black-Law, and Kassandra Arreola, Jeffrey Sill, and Devon Delaney as substitute teachers/para-educators.
--Approve the hiring of Angelica Norton for substitute yard duty
Adam Meyers made a motion to approve Consent Agenda Items 1-4.
Liz Smiley seconded the motion.
The board VOTED unanimously to approve the motion.
L.
Upcoming Events
- 4/1--4/5: Spring Break School Closed
- 4/11: PAC Meeting 6:30 pm Room 12
- 4/16: Governance Committee Meeting 5:30 pm.
- 4/18: Finance Committee Meeting 4:30 pm Room 12
- 4/18: Board Meeting 6:30 Room 12
- 4/27: Earth Day EcoFest 10am-4pm Plaza Park
II. Communications
A.
Public Comments
None
B.
President and Board Report
Tricia reported that she and three other board members attended the CCSA conference in Sacramento and learned a lot of information. She reported that Tracey Reineke notified her and Deanna today that he is resigning from the Board effective today due to personal and professional obligations.
C.
Board Committee Reports
Educational Excellence Committee: Eva Oxelson (Chair), Tom McNerney:: Did not meet.
Governance Committee: Deanna Weik (Chair), Cecilia Johnston, Tom McNerney: Met on 3/19 to discuss MOU revisions and the Director of Operations Job Analysis.
Finance Committee: Liz Smiley (Chair), Tricia McClain Did not meet.
CEO Support and Evaluation Committee: Tricia McClain (Chair), Deanna Weik, Cecilia Johnston Did not meet.
Development Committee: Adam Meyers (Chair), Liz Smiley Met before meeting today to discuss grants for current VCS events and Benefit Mobile.
Governance Committee: Deanna Weik (Chair), Cecilia Johnston, Tom McNerney: Met on 3/19 to discuss MOU revisions and the Director of Operations Job Analysis.
Finance Committee: Liz Smiley (Chair), Tricia McClain Did not meet.
CEO Support and Evaluation Committee: Tricia McClain (Chair), Deanna Weik, Cecilia Johnston Did not meet.
Development Committee: Adam Meyers (Chair), Liz Smiley Met before meeting today to discuss grants for current VCS events and Benefit Mobile.
D.
Parent Liaison Report
Tony reported that PAC did not meet in March.
E.
Teacher Report
Laura reported that parent conferences are complete for all grades: 1st through 6th grade did student led conferences which went very well. Kindergartners and third graders are focusing on Kindness projects. Second graders are focusing on Fossils and have made several virtual field trips to Dinosaur National Monument in Utah, Fossil Butte in Wyoming and soon to Badlands National Park in South Dakota with interactive talks with scientists. Chris and Susie's class just completed auditions for a Mary Poppins musical.
F.
Directors' Reports
Lisa reported that GATE testing is complete, ELPAC, CAASPP, and PE will be tested by May. All teachers who submitted Impact II projects won. Mary reported that the Annual Programmatic Audit at VCBE went well on 3/18. She stated that we have received 155 applications at the time of the lottery which is up from 146 last year.
G.
VCOE Director of Charter School Support and Oversight Report
Marlo stated that it will likely be months before the VCBE will approve the MOU revisions and she needs to make some more edits in light of AB126 and to our SPED MOU.
III. Items Scheduled for Information, Discussion and/or Action
A.
Audit Engagement Letter
Liz Smiley made a motion to approve the Audit Engagement Letter for CliftonLarsonAllen as presented.
Tom Mc Nerney seconded the motion.
The board VOTED unanimously to approve the motion.
B.
BSA Agreement for the 2019-20 School year.
Adam Meyers made a motion to approve the agreement for Business Services between VCS and the Ventura County Schools Business Services Authority as presented.
Liz Smiley seconded the motion.
The board VOTED unanimously to approve the motion.
C.
VCS Suspension and Expulsion Policy
Mary noted that new Ed.Code requires removing "willful defiance" as a suspendable offense. She requested Board approval to revise the VCS Suspension/Expulsion policy accordingly.
Deanna Weik made a motion to revise the VCS Suspension/Expulsion policy as discussed.
Tom Mc Nerney seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Board Resolution Regarding AB1505
Mary provided a Legislative update regarding AB1505-1508 which seek to eliminate charter school appeal rights and create a moratorium on charter schools in California. The Board discussed passing a Resolution in opposition to these bills.
Liz Smiley made a motion to pass a Resolution opposing AB1505-1508 due to the critical threat that they pose to our charter schools and the children we serve.
Deanna Weik seconded the motion.
The board VOTED unanimously to approve the motion.
E.
MOU Between VCS and VCBE
Item was tabled. Mary will send MOU with proposed edits to Marlo.
F.
Future Agenda Items
May: Director Evaluation Process-Closed Session
G.
Board Meeting Check-in
Board members are satisfied with the way meetings are running.
IV. Closing Items
A.
Adjourn Meeting
Adam Meyers made a motion to adjourn the meeting.
Liz Smiley seconded the motion.
The board VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:46 PM.
Respectfully Submitted,
Tricia McClain