Ventura Charter School of Arts and Global Education
Minutes
Board Meeting
Date and Time
Thursday January 17, 2019 at 6:30 PM
Location
2060 Cameron Street, Ventura, CA 93001 Room 12
Directors Present
Adam Meyers, Cecilia Johnston, Deanna Weik, Eva Oxelson, Tom Mc Nerney, Tricia McClain
Directors Absent
Liz Smiley, Tracey Reineke
Ex Officio Members Present
Lisa Hildebrand, Mary Galvin
Non Voting Members Present
Lisa Hildebrand, Mary Galvin
Guests Present
Benny Martinez, Laura Bingham, Tony Biasotti
I. Opening Items
A.
Call the Meeting to Order
Tricia McClain called a meeting of the board of directors of Ventura Charter School of Arts and Global Education to order on Thursday Jan 17, 2019 at 6:31 PM.
B.
Record Attendance and Guests
C.
Mission Statement
D.
Approve the Agenda
Cecilia Johnston made a motion to approve the agenda.
Eva Oxelson seconded the motion.
The board VOTED unanimously to approve the motion.
E.
Approve Minutes from the Regular Board meeting on 11-15-18
Adam Meyers made a motion to approve minutes from the Board Meeting on 11-15-18 Board Meeting on 11-15-18.
Tom Mc Nerney seconded the motion.
The board VOTED unanimously to approve the motion.
F.
Consent Agenda
1--Ratification of attached check register, purchase orders, summary of revenue and expenditures for the month of November and December, 2018.
2--Gifts to School: Lifetouch: $468.00, Skating Plus: $535.98, Network for Good: $25.00, Lewis Foundation: $4,000,
3.--Credit Cards: MGalvin: $311.74 and $141.17 $ LHildebrand: $821.32 and $2,542.41
4-Personnel:
--Approval of the resignation of substitute teacher, Amy Davis.
--Ratification of the hiring of Jeff Sill as substitute teacher.
2--Gifts to School: Lifetouch: $468.00, Skating Plus: $535.98, Network for Good: $25.00, Lewis Foundation: $4,000,
3.--Credit Cards: MGalvin: $311.74 and $141.17 $ LHildebrand: $821.32 and $2,542.41
4-Personnel:
--Approval of the resignation of substitute teacher, Amy Davis.
--Ratification of the hiring of Jeff Sill as substitute teacher.
Cecilia Johnston made a motion to approve Consent Agenda items 1-4.
Deanna Weik seconded the motion.
The board VOTED unanimously to approve the motion.
G.
Upcoming Events
- 1/29 NVC-Non Bias Parent Meeting; 6pm DATA Cafeteria
- PHD Presentations
- 1/29 8 presentations 1:00-3:00
- 1/30 6 presentations 8:30-10:00, 10:30-12:00
- 1/31 8 presentations 1:00-3:00
- 2/1 5 presentations 1:00-2:15
- 2/12 PAC Meeting 6:30 pm Room 12
- 2/13 Family Fun PE Night 6pm-7:30 pm DATA Cafeteria
- 2/21 Regular Board Meeting 6:30 pm
- 2/22 Lottery: Board member attendance requested--9am
II. Communications
A.
Public Comments
None
B.
President and Board Report
None
C.
Board Committee Reports
Educational Excellence Committee: Eva Oxelson (Chair), Tom McNerney--Did not meet.
Governance Committee: Deanna Weik (Chair), Cecilia Johnston, Tom McNerney--Did not meet but Deanna reached out to several community members to join the Board who eventually declined.
Finance Committee: Liz Smiley (Chair), Tricia McClain--Did not meet
CEO Support and Evaluation Committee: Tricia McClain (Chair), Deanna Weik, Cecilia Johnston--Met on 1/14, item on agenda.
Development Committee: Adam Meyers (Chair), Liz Smiley--Did not meet
D.
Parent Liaison Report
Tony Biasotti reported that PAC hasn't met since November.
E.
Teacher Report
Laura reported the staff is busy preparing report cards and Grades 3-4 have been working hard on their Passion/Spark project. One winning Impact II grant project was presented by video.
F.
Directors' Reports
Lisa reported about the upcoming NVC staff inservice and parent ed night, that slideshows are being created and shared with students regarding announcements, etc. that staff is working with EL, and that Allan will be coming back to work as a part time music teacher for the remainder of the year. Mary gave an update on enrollment/attendance/waiting lists.
G.
VCOE Director of Charter School Support and Oversight Report
None
III. Items Scheduled for Information, Discussion and/or Action
A.
Middle School Trip to Oregon
The schedule and budget for the Middle School Sacramento/Oregon trip was shared with the Board. Parent donations are expected to cover the cost of the trip. All students will be able to attend regardless of ability to pay. The school's general fund will cover any deficits.
Eva Oxelson made a motion to approve the Middle School trip to Sacramento and Oregon May 20-25, 2019.
Cecilia Johnston seconded the motion.
The board VOTED unanimously to approve the motion.
B.
2017-18 Independent Audit Report and Financial Statement.
Benny reviewed the 2017-18 Audit Report and noted that VCS received no audit findings.
Deanna Weik made a motion to approve the 2017-18 Audit Report as presented.
Adam Meyers seconded the motion.
The board VOTED unanimously to approve the motion.
C.
VCS School Accountability Report Card (SARC)
Mary presented the 2017-18 School Accountability Report Card for Board approval.
Eva Oxelson made a motion to approve the 2017-18 School Accountability Report Card as presented.
Tricia McClain seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Future Agenda Items
--California Dashboard
--Second Interim Budget Report
--Low Performing Student Block Grant Plan
--2019-20 School Calendar
--Naturalist at Large Field trips
--EL Education
--Second Interim Budget Report
--Low Performing Student Block Grant Plan
--2019-20 School Calendar
--Naturalist at Large Field trips
--EL Education
E.
Board Meeting Check-in
Agenda/meeting was short.
F.
Board Adjourns to Closed Session
Board Adjourns to Closed Session at 7:23 pm.
Public Employee Performance Evaluation: Directors of Operations and Education
Public Employee Performance Evaluation: Directors of Operations and Education
G.
Board Returns to Open Session
Board returns to Open Session at 8:22 pm.
H.
Board Report of Any Actions Taken During Closed Session
No actions taken.
IV. Closing Items
A.
Adjourn Meeting
Tricia McClain made a motion to adjourn the meeting at 8:23 pm.
Cecilia Johnston seconded the motion.
The board VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:23 PM.
Respectfully Submitted,
Tricia McClain
Read by Tricia