The meeting was called to order by Cecilia Johnston at 6:34 p.m.

Cecilia Johnston led introductions of board members and visitors from the Homeschool, Beth Tappin, Coordinator, and Stephanie Hicks, parent.  Benny Martinez, Richard Urias, and parent Tony Biasotti were present.

Mission Statement read by Eva Oxelson.

Gr. 3-4 Passion Project Museum: 5:30- 7pm
Auction-Parent Night Out:  January 21st, Poinsettia Pavilion 6:30 p -10 p
Music Performance:  January 26th 6:30 pm
PAC Meeting, February 9th; 6:30 pm
Board Meeting, February 21st 6:30 pm
Lottery, February 24th, 9am
Garden Work Day, February 26th, 9am
 

Homeschool parent, Stephanie Hicks, spoke in support of keeping the current Homeschool program and not eliminating Enrichment Classes.

None

None

Governance Committee:  Cecilia Johnston, Jane Meyer:  Nominating Committee will be meeting this week.
Finance Committee:  Tricia McClain, Jane Meyer:  Did not meet.
Academic Excellence Committee:  Eva Oxelson, Tricia McClain:  Met to outline Objectives and Key Results.
Facility Committee: Tracey Reineke, Cecilia Johnston:  Did not meet; will schedule meeting this month.
CEO Evaluation Committee:  Tracey Reineke, Cecilia Johnston:  Will schedule mid-year meeting with Directors this month.

None

Laura Bingham read a letter from a recent student teacher who visited the middle school grades and reported on the 3-4 grade Passion Project Museum for 1/18/17.

Lisa Hildebrand reported that the new report cards will be sent out this month; the main changes are grading  student progress for end of the year standards; six student teacher visitors spent a week on campus and attended the Just Communities staff  workshop; 
Mary Galvin provided an attendance update and encouraged members to attend the parent fundraiser Saturday night.  She also reported that the Overdue Lunch Balance Policy was working out very well.

Richard Urias reported that he will be visiting the campus on Friday for the formal annual visit; and to discuss the new admissions preferences,

Mary reported that the PAC agrees to keep same goals as this year but also provided input and feedback for activities to achieve the goals.

Board discussion and approval was requested to limit the Homeschool program to 25 students and one teacher next year and to eliminate the Enrichment classes.  Lisa Hildebrand reported that the proposed changes would not result in dis-enrolling any current students.  We would not enroll new students until we go under 25.  We need to build a waiting list; fluctuating enrollment has a negative impact on staff salaries.  Members had a lengthy discussion and asked a number of questions including if there were other homeschool options for parents.
 

Lisa outlined the details of the 5th-6th grade trip to Leo Carillo from May 31-June 2; teachers are using Naturalists at Large.

Lisa outlined the details of the 7th-8th grade proposed overnight trip to El Capitan the week of May 16-19, 2017.

Mary reviewed updates to the SARC

Benny Martinez reviewed the Audit report for the year ending June 30, 2016.

Board approval was requested to change the date of the following:

1. Launch – Officially begin the review cycle by launching the tool and getting feedback.

 from April 30th to April 15th.

Cece also requested amending the dates as follows:  Jan. 30th to Jan. 31st; May 30th to May 31st; 

Cecilia reviewed a proposed "Guilt-free" Board Member Participation Checklist to be used by board members at end of the year.

Cecilia and Mary reviewed the proposed Board Goals, Objectives, Key Results, and Tasks.  Clarification was made that Board Members should attend at least 9 Regular Meetings each year instead of 80%.

After some discussion this item was tabled to be brought back next month.  Officers should review the proposed job descriptions and send any suggested changes to Cece.

General appreciation was made for the steady progress all are making.

--Officer Job Descriptions
--VCS Personnel Policy on Leaves
--New Member Nominations