Ventura Charter School of Arts and Global Education
Minutes
Board Meeting
Date and Time
Tuesday December 13, 2016 at 6:30 PM
Location
2060 Cameron Street, Ventura, CA 93001 Room 13
Directors Present
Cecilia Johnston, Eva Oxelson, Jane Meyer, Tracey Reineke
Directors Absent
Beckie Willhite, Tricia McClain
I. Opening Items
A.
Call the Meeting to Order
Cecilia Johnston called a meeting of the board of directors of Ventura Charter School of Arts and Global Education to order on Tuesday Dec 13, 2016 at 6:34 PM.
B.
Record Attendance and Guests
C.
Mission Statement
Read by: Eva Oxelson
D.
Approve the Agenda
Presented by Cece Johnston
Mary pulled Item III B and will bring it back in January.
Mary pulled Item III B and will bring it back in January.
Tricia McClain made a motion to approve the agenda.
Jane Meyer seconded the motion.
The board VOTED unanimously to approve the motion.
E.
Approve Minutes
Tracey Reineke made a motion to approve the Regular Board Meeting Minutes of November 15, 2016. Board Meeting on 11-15-16.
Jane Meyer seconded the motion.
The board VOTED unanimously to approve the motion.
F.
Consent Agenda Items
Eva Oxelson made a motion to approve Consent agenda items 1-4.
Cecilia Johnston seconded the motion.
The board VOTED unanimously to approve the motion.
G.
Upcoming Events
AGENDA ITEM SUMMARY
Garden Work Day: December 11th: 9am-2pm
Board Meeting: December 13th: 6:30 pm Room 13
Homeschool Winter Crafts (10a-11:20a) and Potluck (11:30-12:30): December 15th
Winter Break: December 19th--January 2nd
PAC Meeting: January 12th
Board Meeting: January 17th
Auction-Parent Night Out: January 21st, Poinsettia Pavilion 6:30 p -10 p
II. Communications
A.
Public Comments
None.
B.
Board Correspondence
None.
C.
President and Board Report
Tracey reported again that he, Cece, Mary, and Lisa met via phone with Gina, Board on Track coach, last month. Cece reported that she attended the Thanksgiving Feast celebration and was very impressed with the songs that were sung, the 5th-6th graders poetry reading, and the student diversity of the school.
D.
Board Committee Reports
Governance Committee: Cecilia Johnston, Jane Meyer--Cece reported that the Governance Committee is close to interviewing two potential candidates for the board.
Finance Committee: Tricia McClain, Jane Meyer--None
Academic Excellence Committee: Eva Oxelson, Tricia McClain--Tricia and Eva reported that the Academic Excellence Committee met and discussed data, including student survey/data. They will draft their OKRs for board approval by January.
Facility Committee: Tracey Reineke, Cecilia Johnston--None
CEO Evaluation Committee: Tracey Reineke, Cecilia Johnston, Beckie Willhite--None
Finance Committee: Tricia McClain, Jane Meyer--None
Academic Excellence Committee: Eva Oxelson, Tricia McClain--Tricia and Eva reported that the Academic Excellence Committee met and discussed data, including student survey/data. They will draft their OKRs for board approval by January.
Facility Committee: Tracey Reineke, Cecilia Johnston--None
CEO Evaluation Committee: Tracey Reineke, Cecilia Johnston, Beckie Willhite--None
E.
Parent Liaison Report
Elliott Rodriguez reported that there was no PAC meeting so nothing to report.
F.
Teacher Report
Holly Johnson sent a project to share of her Kindergarteners reading their stories on video for residents at the Lexington.
G.
Directors' Reports
Lisa reported that she had no updates to her written report.
Mary provided an update on attendance rates.
Mary provided an update on attendance rates.
H.
VCOE Director of Charter School Support and Oversight Report
None. Richard was absent.
I.
Local Control Action Plan (LCAP) Update
AGENDA ITEM SUMMARY
2016-17 Goals
Goal 1: Improve student achievement for all VCS students.
Goal 2: Implement California State Standards through Project Based Learning
Goal 3: Create a safe welcoming inclusive climate for all students and their families
Lisa and Mary reported that they attended an LCAP training workshop at the County.
III. Items Scheduled for Information, Discussion and/or Action
A.
VCS Programmatic Audit Powerpoint
Mary and Lisa shared the VCOE Programmatic Annual Audit powerpoint with the Board.
B.
Overnight Field Trip-5th 6th grade
Item tabled until January.
C.
VCS Director Goals
Board approval was requested for the Director of Operation's and Education's goals.
The Board requested that the first two bullet points in the Director of Education's Key Results be combined for clarity on Measurable Outcomes.
The Board requested that the first two bullet points in the Director of Education's Key Results be combined for clarity on Measurable Outcomes.
Tricia McClain made a motion to approve the Director of Operation's and Education's goals as presented/amended.
Eva Oxelson seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Board Member Documents
Board discussion and approval was requested regarding the Guilt Free Board Membership and Board Member Agreement. Consensus was reached that the Guilt-free Board Membership Checklist would be a useful tool for member self evaluation during the annual retreat meeting. Cece volunteered to customize it to VCS and bring back next month for approval.
The Board Member Commitment Agreement was presented and approved. New board members will sign along with the entire board and Directors.
The Board Member Commitment Agreement was presented and approved. New board members will sign along with the entire board and Directors.
Tricia McClain made a motion to approve the Board Member Commitment Agreement as amended.
Jane Meyer seconded the motion.
The board VOTED unanimously to approve the motion.
E.
2016-17 Board Goals-Work Plan
The Board will discuss its goals for the 2016-17 school year.
1. Recruitment Planning - Board Structure & Composition (including the establishment of committees)
2. Academic Oversight (Roadmap and shared vision of excellence and the establishment of an Academic Excellence Committee)
3. CEO Evaluation and Support
Mary and Cece shared that they worked on the Board OKRs for the year and will have them ready to bring to the Board next month. Mary reported that Director Succession Planning was part of the Board-CEO collaborative partnership and elicited board member input on what items should be included in such a plan.
1. Recruitment Planning - Board Structure & Composition (including the establishment of committees)
2. Academic Oversight (Roadmap and shared vision of excellence and the establishment of an Academic Excellence Committee)
3. CEO Evaluation and Support
Mary and Cece shared that they worked on the Board OKRs for the year and will have them ready to bring to the Board next month. Mary reported that Director Succession Planning was part of the Board-CEO collaborative partnership and elicited board member input on what items should be included in such a plan.
F.
Outgoing Board Member
The Board will recognize Beckie Willhite for her service on the Board.
Beckie was unable to attend but the Board expressed gratitude for her lengthy board service. They will provide an article for the next school newsletter and Mary will make sure Beckie receives her gift of appreciation.
Beckie was unable to attend but the Board expressed gratitude for her lengthy board service. They will provide an article for the next school newsletter and Mary will make sure Beckie receives her gift of appreciation.
G.
Board Meeting Check-in
Mary expressed appreciation for the meeting starting on time and requested that board members rsvp for the meeting no later than the day prior to the meeting to ensure there is a quorum.
H.
Future Agenda Items
--Overnight field trips
--County Report of Investments
---OKRs for Board
---CEO Evaluation Policy amendment (4/15 not 4/30 for launching review)
--Job Descriptions for Officers
--Guilt Free Board Membership Checklist
--County Report of Investments
---OKRs for Board
---CEO Evaluation Policy amendment (4/15 not 4/30 for launching review)
--Job Descriptions for Officers
--Guilt Free Board Membership Checklist
IV. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:08 PM.
Respectfully Submitted,
Mary Galvin
Tricia McClain made a motion to adjourn the meeting.
Tracey Reineke seconded the motion.
The board VOTED unanimously to approve the motion.
Tracey Reineke arrived at 6:34 p.m.