Gina Fafard, BoardOnTrack Coach, attended the meeting remotely by telephone.

Read by Cecilia Johnston.

The  Board voted to move agenda items III A and D to the top of the agenda for Gina's participation on the east coast.

This item was moved to the top of the agenda to allow BoardOnTrack Coach, Gina Fafard's participation.  She reviewed best practices regarding CEO evaluations and encouraged the Board to adopt the BoardOnTrack process/policy.  She stated it will streamline the process and take the guesswork out of it.  The proposed policy was briefly discussed.  Cece suggested removing the phrase "not personal professional development goals" from section 1.

Gina recommended focusing on Board Recruitment with all helping this Committee to build out board.
Board Recruitment--find the help school needs based on board member skills report; reach out to professional and personal networks; non-profits; layout plan with Gina; create a dashboard; 
Academic Excellence--DoE, teachers, board members, parents with expertise, look at data, create a dashboard, Need Job Description for Committee members; 
CEO Evaluation-Support
Facilities
Define Committee Goals-Purpose before recruiting

Mary showed a slide show of four VCS annual traditional events.

1.   Ratification of attached check register, purchase orders, summary of revenue and expenditures for the month of October, 2016.
2.   Gifts to School: Escrip:$0.17; Amazon Smile $127.48; Skating Plus Fundraiser $604.53
3.   Credit Card: MGalvin:$1,353.96 ; LHildebrand: $308.01
4.   Personnel: To hire Heather Thomson as Paraeducator substitute.

Thanksgiving Feast, November 16th, Camp Comfort 8:30 am
Winter Boutique:  December 2nd:  4pm-10pm
Annual Programmatic Audit at VCOE, December 5th, 6:00 pm, Camarillo
PAC Meeting:  December 8th:  6:30 pm Room 13
Garden Work Day:  December 11th:  9am-2pm
Board Meeting:  December 13th:  6:30 pm Room 13

VCS Parent, Tony Biasotti mentioned he may have names to refer to the Board Member Selection Committee.

None

Tracey Reineke mentioned he and Cece had spoken to Gina from Board on Track over the weekend to clarify CEO goals/evaluation policy.

Governance Committee:  Cecilia Johnston, Jane Meyer:  reported they are gathering documents.
Finance Committee:  Tricia McClain, Jane Meyer:  None
Academic Excellence Committee:  Eva Oxelson, Tricia McClain:  Lisa reported they are having a meeting on 12/13 at 3:15 pm.
Facility Committee: Tracey Reineke, Cecilia Johnston:  None
CEO Evaluation Committee:  Tracey Reineke, Cecilia Johnston, Beckie Willhite:  Met with Gina as well as with Mary and Lisa today.

None

Laura Bingham reported that she was inspired by all she learned at the recent Expedentiary Learning Conference she attended in Detroit she and Holly will be starting a project on giraffes.  The 7th-8th graders have been orally reading favorite picture books with analysis and working on a pod cast with Allan during Choice Class.  

Lisa Hildebrand: reported that Homeschool enrollment is still at 40 and that she has completed Performance Plan meetings with teachers.
Mary Galvin: reported that she was in Sacramento all day for a CCSA Capitol Advocacy Leaders meeting; that the PAC provided feedback on an overdue lunch balance policy, and reviewed outreach materials.

Richard Urias reported on new state accountability components (attendance, suspension, discipline, etc.) and that he is reviewing VCS CAASPP data in preparation for our annual programmatic audit.  He stated his board needs other data points to review besides ethnicity data.

Lisa and Mary will be attending a County LCAP training next week.  They discussed potential goals and key results with the Parent Advisory Committee.

Benny outlined all the revenues and expenditures since the previous budget report.  With Homeschool enrollment down, it lowers revenues but also expenditures of teacher salaries and curriculum materials.  
 

Amendments:  
1.  Under no circumstances will a parent or guardian consume alcohol or use controlled substances "before" or during a field trip or excursion.
2. Only authorized employees are allowed to operate the VCS vehicles and they are for VCS business only, unless prior verbal written approval has been granted by the Directors.
3.  Interested parents should inquire in the office.

Focus on Board Recruitment....making progress.

• CEO Goal Approval
•  Board Member Guilt Free Participation/Agreement

Meeting adjourned at 8:27 p.m.