Final

Ventura Charter School of Arts and Global Education

Annual Retreat - August

Date and Time

Friday August 9, 2024 at 9:00 AM PDT

Location

2060 Cameron Street

Ventura, CA 93001

Room 20

INSTRUCTIONS FOR PRESENTATIONS TO THE BOARD BY PARENTS AND THE COMMUNITY
 
The Ventura Charter School of Arts and Global Education (“School”) welcomes your participation at the School’s Board meetings.  The purpose of the public meeting of the Board of Directors (“Board”) is to conduct the affairs of the School in public.  We are pleased that you are in attendance and hope that you will visit these meetings often.  We honor our partners in education.  We recognize that we are a collective group of teachers, parents, students, and community.  We encourage written and verbal communication.  Your participation is vital to the healthy operation of our school.  Our guidelines:
  1. Agendas are available to all audience members at the door to the meeting and online at venturacharterschool.org
  2. “Request to Speak” forms are available to all audience members who wish to speak on any agenda item(s) or under the general category of “Oral Communications”.
  3. “Public Comments" is set aside for members of the audience to address the Board.  However, due to public meeting laws, the Board can only listen to your issue, not respond or take action.  These presentations are limited to five (5) minutes each and total time allotted to non-agenda items that will not exceed thirty (30) minutes.  The Board may give direction to staff to respond to your concern or you may be offered the opinion of returning with a community-requested item.
  4. With regard to items that are on the agenda, you may specify that agenda item on your request form and you will be given an opportunity to speak for up to five (5) minutes when the Board discusses that item.
  5. When addressing the Board, speakers are requested to state their name and affiliation with the School.
  6. Community members may request that a topic related to School business be placed on future agenda in accordance with the guidelines in Board Governance Policy.  Once such an item is properly agendized and publicly noticed, the Board can discuss, respond, and possibly act upon such an item.
  7. In compliance with the Americans with Disabilities Act (ADA) and upon request, the School may furnish reasonable auxiliary aids and services to qualified individuals with disabilities.  Individuals who require appropriate alternative modification of the agenda in order to participate in Board meetings are invited to contact the Director’s office.  To request assistance contact (805) 648-5503.
  8. Public requests for agenda and materials should be directed in writing to the Executive Director at lisa.h@venturacharterschool.us 
  9. Board agendas for regular meetings are posted 72 hours in advance at www.venturacharterschool.org and at 2060 Cameron Street, Ventura, CA  93001.

Agenda

      Purpose Presenter Time
I. Opening Items 9:00 AM
 
Opening Items
 
  A. Call the Meeting to Order   Liz Smiley
  B. Record Attendance and Guests   Liz Smiley
  C. Mission Statement   Liz Smiley 1 m
   

VCS engages every student in meaningful and supportive learning experiences to grow resilient, educated, and socially intelligent human beings.

  
  D. Approval of the Agenda Vote Liz Smiley 1 m
II. Communications 9:02 AM
  A. Public Comments FYI Liz Smiley 5 m
III. Items Scheduled for Information, Discussion, and/or Action 9:07 AM
  A. VCS Board Crew Discuss Lisa Hildebrand 75 m
   

The board will participate in a CREW activity, hear the results of the VCS 23/24 Implementation Review, and participate in a question and answer session with Adam Krusi-Thom from EL Education.

  
  B. Annual Review of Board Bylaws FYI Liz Smiley 15 m
  C. Board Officer Elections Vote Liz Smiley 10 m
  D. Board Meeting Date Selection 2024-2025 Vote Liz Smiley 5 m
   

The Board will select monthly meeting dates for the 2024/2025 school year.

 

The 3rd Thursday of each month for the 2024/2025 school year are as follows:

 

August 15

September 19

October 17

November 21

December 19

January 16

February 20

March 20

April 17

May 15

June 19

 

  
  E. Board Committee Membership for the 2024/2025 School Year Vote Liz Smiley 10 m
   

23/24 Board Committee Members:

 

Governance Committee: Dominic Aguirre, Tricia McClain 

Finance Committee: Tom McNerney (Chair), Liz Smiley, Cecilia Johnston 

CEO Support and Evaluation Committee: Tricia McClain (Chair), Liz Smiley

Fundraising Liaison: Dominic Aguirre

 

  
  F. BSA Presentation on Charter School Budgets Discuss Rudy Calasin 40 m
   

The Board will hear a presentation from BSA.

  
  G. Board Self Evaluation Discuss Liz Smiley 20 m
  H. Annual Board Goals Vote Liz Smiley 15 m
   


VCS Board Goals for the 2023/2024 School Year:

 

Goal 1: Develop a well-governed organization- Governance Committee (Recruit diverse board members from the community, review/revise annual board survey, research a replacement for Board on Track.) 

Goal 2: Students progressing towards the highest level of achievement. 

Goal 3: Build community presence/outreach for a sustainable organization (Marketing plan, increase enrollment and a waiting list, create an online presence, promote VCS as a leader in education in Ventura County)

 

 

  
  I. Executive Director Goals for the 2024-2025 School Year Discuss Lisa Hildebrand 15 m
   

Board approval is requested for the attached Executive Director goals for the 2024-2025 school year.

  
IV. Other Business
V. Closing Items
  A. Adjourn Meeting Vote Liz Smiley