Final

Ventura Charter School of Arts and Global Education

Regular Board Meeting - June

Date and Time

Thursday June 20, 2024 at 6:30 PM PDT

Location

Ventura Charter School of Arts and Global Education

2060 Cameron Street

Ventura, CA 93001

 

Room 20

 

INSTRUCTIONS FOR PRESENTATIONS TO THE BOARD BY PARENTS AND THE COMMUNITY
 
The Ventura Charter School of Arts and Global Education (“School”) welcomes your participation at the School’s Board meetings.  The purpose of the public meeting of the Board of Directors (“Board”) is to conduct the affairs of the School in public.  We are pleased that you are in attendance and hope that you will visit these meetings often.  We honor our partners in education.  We recognize that we are a collective group of teachers, parents, students, and community.  We encourage written and verbal communication.  Your participation is vital to the healthy operation of our school.  Our guidelines:
  1. Agendas are available to all audience members at the door to the meeting and online at venturacharterschool.org
  2. “Request to Speak” forms are available to all audience members who wish to speak on any agenda item(s) or under the general category of “Oral Communications”.
  3. “Public Comments" is set aside for members of the audience to address the Board.  However, due to public meeting laws, the Board can only listen to your issue, not respond or take action.  These presentations are limited to five (5) minutes each and total time allotted to non-agenda items that will not exceed thirty (30) minutes.  The Board may give direction to staff to respond to your concern or you may be offered the opinion of returning with a community-requested item.
  4. With regard to items that are on the agenda, you may specify that agenda item on your request form and you will be given an opportunity to speak for up to five (5) minutes when the Board discusses that item.
  5. When addressing the Board, speakers are requested to state their name and affiliation with the School.
  6. Community members may request that a topic related to School business be placed on future agenda in accordance with the guidelines in Board Governance Policy.  Once such an item is properly agendized and publicly noticed, the Board can discuss, respond, and possibly act upon such an item.
  7. In compliance with the Americans with Disabilities Act (ADA) and upon request, the School may furnish reasonable auxiliary aids and services to qualified individuals with disabilities.  Individuals who require appropriate alternative modification of the agenda in order to participate in Board meetings are invited to contact the Director’s office.  To request assistance contact (805) 648-5503.
  8. Public requests for agenda and materials should be directed in writing to the Executive Director at lisa.h@venturacharterschool.us 
  9. Board agendas for regular meetings are posted 72 hours in advance at www.venturacharterschool.org and at 2060 Cameron Street, Ventura, CA  93001.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 6:30 PM
 
Opening Items
 
  A. Call the Meeting to Order   Liz Smiley
  B. Record Attendance and Guests   Liz Smiley
  C. Mission Statement   Liz Smiley 1 m
   

VCS engages every student in meaningful and supportive learning experiences to grow resilient, educated, and socially intelligent human beings.

  
  D. Approval of Minutes for the Regular Board Meeting for May 23, 2024 Approve Minutes Liz Smiley 5 m
   

Board approval of the attached minutes is requested.

  
     
  E. Approval of the Agenda Vote Liz Smiley 1 m
  F. Consent Agenda Vote Liz Smiley 5 m
   

All items listed under consent are considered to be routine and may be enacted by approval of a single motion. There will be no separate discussion of these items; however, any item may be removed from the consent agenda upon request of any member of the Board and acted upon separately.

--Ratification of attached check register, purchase orders, summary of revenue and expenditures for the month of June 2024
--Gifts to School: 

 

 

--Credit Cards: May:

                         LHildebrand: $1,495.93

                         CSandbach:  $229.13

                        

-Personnel: 

**Resignation of Josie Zon and Yaloani Alvarado. Last day was be 06/12/2024

 

 

 

 


 

  
  G. Upcoming Events   Lisa Hildebrand 2 m
   

--July 1 - July 31 - Office Closed

--Board Retreat: TBD

--Regular Board Meeting: 8/15/24 6:30PM

 

 

 

 

 

 

  
II. Communications 6:44 PM
  A. Public Comments FYI Liz Smiley 5 m
  B. President and Board Report FYI Liz Smiley 5 m
  C. Board Committee Reports FYI Liz Smiley 5 m
   

Governance Committee: Cecilia Johnston (Chair), Dominic Aguirre, Tricia McClain 

Finance Committee: Tom McNerney (Chair), Liz Smiley, Cecilia Johnston 

CEO Support and Evaluation Committee: Tricia McClain (Chair), Liz Smiley, Cecilia Johnston 

Fundraising Liaison: Dominic Aguirre

  
  D. Parent Liaison Report FYI Tony Biasotti 5 m
  E. Teacher Report FYI Mahika Morin 5 m
  F. Directors' Report FYI Lisa Hildebrand 5 m
   
The Board will hear a report from the Assistant Director and the Executive Director.
  
  G. VCOE Director of Charter School Support and Oversight Report FYI Marlo Hartsuyker 5 m
III. Items Scheduled for Information, Discussion, and/or Action 7:19 PM
  A. Approval of Prospective Board Member Vote Cecilia Johnston 5 m
   

The Board Nominating Committee will make a recommendation for a prospective board member, Erika Dowd, to join the Board.

  
  B. Approval of the 2024 - 2025 Local Control and Accountability Plan Vote Lisa Hildebrand 15 m
   

The LCAP is intended as a comprehensive planning tool to support student outcomes and is an important component of the LCFF. Under the LCFF, all LEAs including school districts, COEs, and charter schools are required to prepare an LCAP, which describes how they intend to meet annual goals for all pupils, with specific activities to address state and local priorities identified pursuant to EC sections 52060(d), 52066(d), and 47605.

 

The 2024-25 LCAP also includes the following supplemental documents

                                                    i.     2024-25 Budget Overview for Parents

                                                   ii.     2023-24 LCAP Annual Update

                                                  iii.     2023-24 LCAP Federal Addendum

                                                  iv.     2023-24 Local Indicator Self-Reflection

 

  
  C. Approval of the 2024-25 Adopted Budget Vote Rudy Calasin 20 m
   

Approval of the attached is requested.

  
  D. Approval of the 2024-2025 Salary Schedule Vote Rudy Calasin 5 m
   

Board approval of the attached is requested.

  
  E. Approval of Local Agency Executive Compensation Report Vote Rudy Calasin 5 m
   

In accordance with SB 1436, the legislative body shall orally report a summary of a recommendation for a final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of a local agency executive, as defined in subdivision (d) of Section 3511.1, during the open meeting in which the final action is to be taken.

  
  F. Approval of 2024-25 Consolidated Application (Spring Release) Vote Rudy Calasin 5 m
   
  1. The Consolidated Application (ConApp) is used by the California Department of Education (CDE) to distribute categorical funds from various federal programs to county offices, school districts, and direct-funded charter schools throughout California.
  
  G. Approval of the 2023-24 Proposition 28 Annual Report Vote Rudy Calasin 5 m
   

This annual report must be board approved, submitted to the CDE through the Arts and Music in Schools Portal, and posted to the LEA's website.

  
  H. Approval of 2024-25 Proposition 30 Spending Plan Vote Rudy Calasin 5 m
   

Proposition 30, Schools and Local Public Safety Protection Act of 2012, approved by the voters on November 6, 2012, temporarily increases the states sales tax rate for all taxpayers and the personal income tax rates for upper-income taxpayers. Proposition 30 specifies that LEAs may not use EPA funds for salaries or benefits of administrators or any other administrative costs.

  
  I. Approval of the EL Education 24/25 Contract Vote Lisa Hildebrand 10 m
   

Board approval of the attached is requested.

  
  J. Approval of the Charter Safe Contract Renewal Vote Lisa Hildebrand 5 m
   

Board approval of the attached is requested. 

  
  K. Approval of the Lease Agreement with Saint Paul's Episcopal Church Vote Lisa Hildebrand 5 m
   

Approval of the attached is requested.

  
  L. Resignation of Board Member FYI Lisa Hildebrand 10 m
   

Cecilia Johnston will resign effective June 21, 2024.

  
IV. Other Business 8:54 PM
  A. Future Topics Discuss Lisa Hildebrand 5 m
   

--Board Retreat date

 

 

 

  
  B. Board Meeting Check In Discuss Liz Smiley 5 m
   

VCS Board Goals for the 2023/2024 School Year

 

Goal 1: Develop a well-governed organization- Governance Committee (Recruit diverse board members from the community, Develop Short & Long Term Executive Director Succession Plan. CEO Evaluation Committee: Redo CEO Evaluation Survey.) 

Goal 2: Students progressing towards the highest level of achievement. 

Goal 3: Build community presence/outreach for a sustainable organization (Marketing plan, increase Home School Program enrollment and waiting list, create an online presence, promote VCS as a leader in education in Ventura County.)

  
V. Closed Session 9:04 PM
  A. Motion to go to Closed Session Vote Liz Smiley 5 m
   

Public Employee Performance Evalutation

  
  B. Return to Regular Session FYI Liz Smiley 5 m
  C. Report of Action Taken in Closed Session FYI Liz Smiley 5 m
VI. Closing Items 9:19 PM
  A. Adjourn Meeting Vote Liz Smiley