Final

Ventura Charter School of Arts and Global Education

Regular Board Meeting - June

Date and Time

Thursday June 15, 2023 at 6:30 PM PDT

Location

Ventura Charter School of Arts and Global Education

2060 Cameron Street

Ventura, CA 93001

 

Room 20

INSTRUCTIONS FOR PRESENTATIONS TO THE BOARD BY PARENTS AND THE COMMUNITY
 
The Ventura Charter School of Arts and Global Education (“School”) welcomes your participation at the School’s Board meetings.  The purpose of the public meeting of the Board of Directors (“Board”) is to conduct the affairs of the School in public.  We are pleased that you are in attendance and hope that you will visit these meetings often.  We honor our partners in education.  We recognize that we are a collective group of teachers, parents, students, and community.  We encourage written and verbal communication.  Your participation is vital to the healthy operation of our school.  Our guidelines:
  1. Agendas are available to all audience members at the door to the meeting and online at venturacharterschool.org
  2. “Request to Speak” forms are available to all audience members who wish to speak on any agenda item(s) or under the general category of “Oral Communications”.
  3. “Public Comments" is set aside for members of the audience to address the Board.  However, due to public meeting laws, the Board can only listen to your issue, not respond or take action.  These presentations are limited to five (5) minutes each and total time allotted to non-agenda items that will not exceed thirty (30) minutes.  The Board may give direction to staff to respond to your concern or you may be offered the opinion of returning with a community-requested item.
  4. With regard to items that are on the agenda, you may specify that agenda item on your request form and you will be given an opportunity to speak for up to five (5) minutes when the Board discusses that item.
  5. When addressing the Board, speakers are requested to state their name and affiliation with the School.
  6. Community members may request that a topic related to School business be placed on future agenda in accordance with the guidelines in Board Governance Policy.  Once such an item is properly agendized and publicly noticed, the Board can discuss, respond, and possibly act upon such an item.
  7. In compliance with the Americans with Disabilities Act (ADA) and upon request, the School may furnish reasonable auxiliary aids and services to qualified individuals with disabilities.  Individuals who require appropriate alternative modification of the agenda in order to participate in Board meetings are invited to contact the Director’s office.  To request assistance contact (805) 648-5503.
  8. Public requests for agenda and materials should be directed in writing to the Executive Director at lisa.h@venturacharterschool.us 
  9. Board agendas for regular meetings are posted 72 hours in advance at www.venturacharterschool.org and at 2060 Cameron Street, Ventura, CA  93001.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 6:30 PM
 
Opening Items
 
  A. Call the Meeting to Order   Tricia McClain
  B. Record Attendance and Guests   Tricia McClain
  C. Mission Statement   Tricia McClain 1 m
   
VCS engages every student in meaningful and supportive learning experiences to grow resilient, educated, and socially intelligent human beings.
  
  D. Approval of Minutes for the Regular Board Meeting for April 20, 2023 Approve Minutes Tricia McClain 5 m
   

Board approval of the attached minutes is requested.

  
     
  E. Approval of the Agenda Vote Tricia McClain 1 m
  F. Consent Agenda Vote Tricia McClain 5 m
   

All items listed under consent are considered to be routine and may be enacted by approval of a single motion. There will be no separate discussion of these items; however, any item may be removed from the consent agenda upon request of any member of the Board and acted upon separately.

--Ratification of attached check register, purchase orders, summary of revenue and expenditures for the month of June 2023
--Gifts to School: 

 - Musical - $350

 - Middle School End of Year Party- $350

 - Family donations- $410

Total:  $1,110

 

--Credit Cards: May:

                         LHildebrand: $709.47

                         CSandbach:  $6,778.55

                        

-Personnel: 

**Hiring of Heather Zueleger and Ellen Page as full-time teachers for the 2023/2024 school year.

**Resignation of Hector Rodriguez. Hector's last day will be 06/16/2023

**Resignation of Ray Mini, Tameru Logbicho, and Chris Hearst. Last day will be 06/14/2023

 

 

 

 


 

  
  G. Upcoming Events   Lisa Hildebrand 2 m
   

--July 3 - July 31 - Office Closed

--Board Retreat: TBD

--Regular Board Meeting: 8/17/23 6:30PM

--Board Governance Training: October 17 from 5:30 - 7:30PM

 

 

 

 

 

  
II. Communications 6:44 PM
  A. Public Comments FYI Tricia McClain 5 m
  B. President and Board Report FYI Tricia McClain 5 m
  C. Board Committee Reports FYI Tricia McClain 5 m
   

Governance Committee: Cecilia Johnston (Chair), Dominic Aguirre, Tricia McClain 

Finance Committee: Tom McNerney (Chair), Liz Smiley, Cecilia Johnston 

CEO Support and Evaluation Committee: Tricia McClain (Chair), Liz Smiley, Cecilia Johnston 

Fundraising Liaison: Dominic Aguirre

  
  D. Parent Liaison Report FYI Tony Biasotti 5 m
  E. Teacher Report FYI Liza Scheer 5 m
  F. Directors' Report FYI Lisa Hildebrand 5 m
   
The Board will hear a report from the Assistant Director and the Executive Director.
  
  G. VCOE Director of Charter School Support and Oversight Report FYI Marlo Hartsuyker 5 m
   

VCOE is hosting a Charter Board Governance Workshop via Zoom on October 17th from 5:30 - 7:30. See attached flyer.

  
III. Items Scheduled for Information, Discussion, and/or Action 7:19 PM
  A. Local Control and Accountability Plan Vote Lisa Hildebrand 10 m
   

Board approval is requested for the 23/24 Local Control and Accountability Plan (LCAP) which includes:

1. LCFF Budget Overview for Parents

2. Supplement to the Annual Updated to the 2021/22 LCAP

3. Plan Summary

4. Engaging Educational Partners

5. Goals and Actions

6. Increased or Improved Services for Foster Youth, English Learners, and Low-income Students

7. Action Tables

8. Instructions

9. Local Performance Indicator Self-Reflection

  
  B. 2023-24 Adopted Budget Vote Rudy Calasin 20 m
   

Approval of the attached is requested.

  
  C. 2023-24 Prop 30 Report Vote Rudy Calasin 5 m
   

Approval of the attached is requested.

  
  D. Year-End Resolutions Vote Rudy Calasin 5 m
   

Board approval of the attached is requested.

 

1. Ventura County Office of Education to make budget transfers. Resolution #22-23-01

2. Appropriation of the ending balance to a reserve. Resolution #22-23-02

  
  E. 2023-24 Salary Schedule Vote Rudy Calasin 5 m
   

Board approval of the attached is requested.

 

 

  
  F. Local Agency Executive Compensation Report Vote Rudy Calasin 5 m
   

The Board will review, discuss and consider approving the Local Agency Executive Compensation. In accordance with SB 1436, the legislative body shall orally report a summary of a recommendation for a final action on the salaries, salary schedules, or compensation paid in form of fringe benefits of a local agency executive, as defined in subdivision (d) of Section 3511.1, during the open meeting in which the final action is to be taken.

  
  G. 2022-23 CARS Winter Release Vote Rudy Calasin 5 m
   

Board approval of the attached is requested.

  
  H. MOU with Ventura County Indian Education Consortium Vote Lisa Hildebrand 5 m
   

Board ratification of the attached is requested.

  
  I. Charter Safe Contract Renewal Vote Lisa Hildebrand 5 m
   

Board approval of the attached is requested. 

  
  J. Agreement for CA-ERP Financial and Payroll Personnel System Vote Lisa Hildebrand 5 m
   

Board approval of the attached is requested.

  
  K. Lease Agreement with Saint Paul's Episcopal Church Vote Lisa Hildebrand 5 m
   

Approval of the attached is requested.

  
  L. Nomination for a New Board Member FYI Cecilia Johnston 10 m
   

The Board will hear a presentation for the nomination of Skye Stifel to the VCS Board. Voting will take place at the August Board meeting.

  
IV. Other Business 8:44 PM
  A. Future Topics Discuss Lisa Hildebrand 5 m
   

--Board Retreat date

 

 

 

  
  B. Board Meeting Check In Discuss Tricia McClain 5 m
   

VCS Board Goals for the 2022/2023 School Year

 

Goal 1: Develop a well-governed organization- Governance Committee (Recruit diverse board members from the community, review/revise annual board survey, research a replacement for Board on Track.) 

Goal 2: Students progressing towards the highest level of achievement. 

Goal 3: Build community presence/outreach for a sustainable organization (Marketing plan, increase enrollment and a waiting list, create an online presence, promote VCS as a leader in education in Ventura County)

  
V. Closed Session 8:54 PM
  A. Motion to go to Closed Session Vote Tricia McClain 5 m
   

Public Employee Performance Evalutation

  
  B. Return to Regular Session FYI Tricia McClain 5 m
  C. Report of Action Taken in Closed Session FYI Tricia McClain 5 m
VI. Closing Items 9:09 PM
  A. Adjourn Meeting Vote Tricia McClain