Final

Ventura Charter School of Arts and Global Education

Regular Board Meeting - February

Date and Time

Thursday February 23, 2023 at 6:30 PM PST

Location

Lisa Hildebrand (she/her/hers) is inviting you to a scheduled Zoom meeting.

Topic: Board Meeting LInk
Time: Mar 16, 2023 06:00 PM Pacific Time (US and Canada)
       Every month on the Third Thu, until Apr 20, 2023, 2 occurrence(s)
       Mar 16, 2023 06:00 PM
       Apr 20, 2023 06:00 PM
Please download and import the following iCalendar (.ics) files to your calendar system.
Monthly: https://us02web.zoom.us/meeting/tZMrcuuvrzIpEtXWHVvk2BCFeNEqeJCLIsVR/ics?icsToken=98tyKuGvqD4oHdWcsxGGRpwEBI_4a-3zmFhej7dlqzfTFSsBQCDQM8xnI7dVM_T5

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Meeting ID: 876 5271 9381
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INSTRUCTIONS FOR PRESENTATIONS TO THE BOARD BY PARENTS AND THE COMMUNITY
 
The Ventura Charter School of Arts and Global Education (“School”) welcomes your participation at the School’s Board meetings.  The purpose of the public meeting of the Board of Directors (“Board”) is to conduct the affairs of the School in public.  We are pleased that you are in attendance and hope that you will visit these meetings often.  We honor our partners in education.  We recognize that we are a collective group of teachers, parents, students, and community.  We encourage written and verbal communication.  Your participation is vital to the healthy operation of our school.  Our guidelines:
  1. Agendas are available to all audience members at the door to the meeting and online at venturacharterschool.org
  2. “Request to Speak” forms are available to all audience members who wish to speak on any agenda item(s) or under the general category of “Oral Communications”.
  3. “Public Comments" is set aside for members of the audience to address the Board.  However, due to public meeting laws, the Board can only listen to your issue, not respond or take action.  These presentations are limited to five (5) minutes each and total time allotted to non-agenda items that will not exceed thirty (30) minutes.  The Board may give direction to staff to respond to your concern or you may be offered the opinion of returning with a community-requested item.
  4. With regard to items that are on the agenda, you may specify that agenda item on your request form and you will be given an opportunity to speak for up to five (5) minutes when the Board discusses that item.
  5. When addressing the Board, speakers are requested to state their name and affiliation with the School.
  6. Community members may request that a topic related to School business be placed on future agenda in accordance with the guidelines in Board Governance Policy.  Once such an item is properly agendized and publicly noticed, the Board can discuss, respond, and possibly act upon such an item.
  7. In compliance with the Americans with Disabilities Act (ADA) and upon request, the School may furnish reasonable auxiliary aids and services to qualified individuals with disabilities.  Individuals who require appropriate alternative modification of the agenda in order to participate in Board meetings are invited to contact the Director’s office.  To request assistance contact (805) 648-5503.
  8. Public requests for agenda and materials should be directed in writing to the Executive Director at lisa.h@venturacharterschool.us 
  9. Board agendas for regular meetings are posted 72 hours in advance at www.venturacharterschool.org and at 2060 Cameron Street, Ventura, CA  93001.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 6:30 PM
 
Opening Items
 
  A. Call the Meeting to Order   Tricia McClain
  B. Record Attendance and Guests   Tricia McClain
  C. Virtual VCS Board Meeting Vote Tricia McClain 2 m
   

Board approval is requested to conduct the February board meeting virtually in compliance with
AB 361.
If there is a state of emergency proclaimed by the Governor, the same suspension of teleconferencing rules apply IF either state or local officials have imposed or recommended measures to promote social distancing or by Board vote finding imminent risk to health or safety of attendees.
 

  
  D. Mission Statement   Tricia McClain 1 m
   
VCS engages every student in meaningful and supportive learning experiences to grow resilient, educated, and socially intelligent human beings.
  
  E. Approval of Minutes for the Regular Board Meeting for January 19, 2023. Approve Minutes Tricia McClain 5 m
   

Board approval of the attached minutes is requested.

  
     
  F. Approval of the Agenda Vote Tricia McClain 1 m
  G. Consent Agenda Vote Tricia McClain 5 m
   

All items listed under consent are considered to be routine and may be enacted by approval of a single motion. There will be no separate discussion of these items; however, any item may be removed from the consent agenda upon request of any member of the Board and acted upon separately.

--Ratification of attached check register, purchase orders, summary of revenue and expenditures for the month of January 2023
--Gifts to School: None

 

--Credit Cards: December:

                         LHildebrand: $7,598.01

                         CSandbach:  $1,209.73

                         January:

                         LHildebrand: $4,283.89

-Personnel: 

     -- Ratification of the resignation of Amanda Munoz, Bailey Donahue, and Kiah Camacho

     --Ratification of the hiring of Signe Harvout and Sara Martinez, as .70 FTE paraeducators

     --Ratification of the hiring of Tina Williams and Kristal Orrantia as paraeducator substitutes.

     --Ratification of the hiring of Cloud Hamilton as a substitute

 

 

 


 

  
  H. Upcoming Events   Lisa Hildebrand 2 m
   

--February 24, 9:45am: VCS Enrollment Lottery

--March 13-16: CCSA Conference

--March 16, 17, 20, 21: Parent/Teacher/Student Conferences

--April 3-7: Spring Break

--700 Forms due!

 

 

 

 

  
II. Communications 6:46 PM
  A. Public Comments FYI Tricia McClain 5 m
  B. President and Board Report FYI Tricia McClain 5 m
  C. Board Committee Reports FYI Tricia McClain 5 m
   

Governance Committee: Cecilia Johnston (Chair), Dominic Aguirre, Tricia McClain 

Finance Committee: Tom McNerney (Chair), Liz Smiley, Cecilia Johnston 

CEO Support and Evaluation Committee: Tricia McClain (Chair), Liz Smiley, Cecilia Johnston 

Fundraising Liaison: Dominic Aguirre

  
  D. Parent Liaison Report FYI Tony Biasotti 5 m
  E. Teacher Report FYI Liza Scheer 5 m
  F. Directors' Report FYI Lisa Hildebrand 5 m
   
The Board will hear a report from the Assistant Director and the Executive Director.
  
  G. VCOE Director of Charter School Support and Oversight Report FYI Marlo Hartsuyker 5 m
III. Items Scheduled for Information, Discussion, and/or Action 7:21 PM
  A. VCS Comprehensive School Safety Plan Vote Lisa Hildebrand 5 m
   

In compliance with California Education Code (EC) sections 32280–32289, the VCS School Safety Plan is reviewed annually by staff, parents, and the Board and must be approved by March 1st. Board approval for the attached is requested.

  
  B. VCS School Calendar for 2023/2024 Vote Lisa Hildebrand 5 m
   

Board approval is requested for the attached school calendar for the 23/24 school year. This draft matches the VUSD calendar for vacation breaks.

  
  C. 2nd Interim Budget Vote Rudy Calasin 20 m
   

The board will hear a presentation regarding the 2nd Interim Budget. Board approval of the attached is requested.

  
  D. Local Teacher Assignment Option Policy Approval (Ed. Code § 44258.3) Vote Lisa Hildebrand 15 m
   

Board approval of the School’s use of a local assignment option under Education Code section 44258.3 is requested.

  
  E. Employee Retention Credit Contract Vote Lisa Hildebrand 15 m
   

The Employee Retention Credit (ERC) is a refundable tax credit for businesses that continued to pay employees while shut down due to the COVID-19 pandemic or had significant declines in gross receipts from March 13, 2020 to Dec. 31, 2021. Eligible employers can claim the ERC on an original or adjusted employment tax return for a period within those dates.

 

Board ratification of the attached is requested.


 

  
IV. Other Business 8:21 PM
  A. Future Topics Discuss Lisa Hildebrand 5 m
   

--AB 361 Resolution for the March Board Meeting.

--700 Forms

--Audit Report

--ConApp

--PGonzalez

 

 

  
  B. Board Meeting Check In Discuss Tricia McClain 5 m
   

VCS Board Goals for the 2022/2023 School Year

 

Goal 1: Develop a well-governed organization- Governance Committee (Recruit diverse board members from the community, review/revise annual board survey, research a replacement for Board on Track.) 

Goal 2: Students progressing towards the highest level of achievement. 

Goal 3: Build community presence/outreach for a sustainable organization (Marketing plan, increase enrollment and a waiting list, create an online presence, promote VCS as a leader in education in Ventura County)

  
V. Closing Items 8:31 PM
  A. Adjourn Meeting Vote Tricia McClain