Final

Ventura Charter School of Arts and Global Education

June 16, 2022 - VCS Board Meeting

Date and Time

Thursday June 16, 2022 at 6:30 PM PDT

Location

Lisa Hildebrand (she/her/hers) is inviting you to a scheduled Zoom meeting.

Topic: Board Meeting LInk
Time: Jun 16, 2022 06:00 PM Pacific Time (US and Canada)
       Every month on the Third Thu, until Jun 16, 2022, 1 occurrence(s)
       Jun 16, 2022 06:00 PM
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INSTRUCTIONS FOR PRESENTATIONS TO THE BOARD BY PARENTS AND THE COMMUNITY
 
The Ventura Charter School of Arts and Global Education (“School”) welcomes your participation at the School’s Board meetings.  The purpose of the public meeting of the Board of Directors (“Board”) is to conduct the affairs of the School in public.  We are pleased that you are in attendance and hope that you will visit these meetings often.  We honor our partners in education.  We recognize that we are a collective group of teachers, parents, students, and community.  We encourage written and verbal communication.  Your participation is vital to the healthy operation of our school.  Our guidelines:
  1. Agendas are available to all audience members at the door to the meeting and online at venturacharterschool.org
  2. “Request to Speak” forms are available to all audience members who wish to speak on any agenda item(s) or under the general category of “Oral Communications”.
  3. “Public Comments" is set aside for members of the audience to address the Board.  However, due to public meeting laws, the Board can only listen to your issue, not respond or take action.  These presentations are limited to five (5) minutes each and total time allotted to non-agenda items that will not exceed thirty (30) minutes.  The Board may give direction to staff to respond to your concern or you may be offered the opinion of returning with a community-requested item.
  4. With regard to items that are on the agenda, you may specify that agenda item on your request form and you will be given an opportunity to speak for up to five (5) minutes when the Board discusses that item.
  5. When addressing the Board, speakers are requested to state their name and affiliation with the School.
  6. Community members may request that a topic related to School business be placed on future agenda in accordance with the guidelines in Board Governance Policy.  Once such an item is properly agendized and publicly noticed, the Board can discuss, respond, and possibly act upon such an item.
  7. In compliance with the Americans with Disabilities Act (ADA) and upon request, the School may furnish reasonable auxiliary aids and services to qualified individuals with disabilities.  Individuals who require appropriate alternative modification of the agenda in order to participate in Board meetings are invited to contact the Director’s office.  To request assistance contact (805) 648-5503.
  8. Public requests for agenda and materials should be directed in writing to the Executive Director at lisa.h@venturacharterschool.us 
  9. Board agendas for regular meetings are posted 72 hours in advance at www.venturacharterschool.org and at 2060 Cameron Street, Ventura, CA  93001.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 6:30 PM
 
Opening Items
 
  A. Call the Meeting to Order   Tricia McClain
  B. Record Attendance and Guests   Tricia McClain
  C. Virtual VCS Board Meeting Vote Tricia McClain 5 m
   

Board approval is requested to conduct the June board meeting virtually in compliance with AB 361.

If there is a state of emergency proclaimed by the Governor, the same suspension of teleconferencing rules apply IF either state or local officials have imposed or recommended measures to promote social distancing or by Board vote finding imminent risk to health or safety of attendees.

  
  D. Mission Statement   Tricia McClain 1 m
   
VCS engages every student in meaningful and supportive learning experiences to grow resilient, educated, and socially intelligent human beings.
  
  E. Approval Minutes for the Regular Board Meeting May 26, 2022. Approve Minutes Tricia McClain 5 m
   

Board approval of the attached is requested.

  
     
  F. Approval of the Agenda Vote Tricia McClain 1 m
  G. Consent Agenda Vote Tricia McClain 5 m
   

--Ratification of attached check register, purchase orders, summary of revenue and expenditures for the month of May, 2022.
--Gifts to School: Farm Cart Organics: $852.15

--Credit Cards: LHildebrand: $1,198.12; AAragon: $474.82

--Personnel: 

**Hiring of Rachel Fulton, Paige Olson, Elyse Martin as full-time teachers for the 22/23 school year. 

**Hiring of Christi Sandbach as a full-time Assistant Director.

**Resignation of Kristen VanOrmann. Her last day was 6/3/22

**Resignation of Amanda Aragon and Karen Mercer. Karen's last day is 6/17/22 and Amanda's last day is 6/30/22. 

**Retirement of Laura Bingham and Erin Looker. Their last day is 6/17/22.


 

  
  H. Upcoming Events   Lisa Hildebrand 2 m
   

 

--Office closed from 7/1/22 - 7/31/22

--Board Retreat: TBD

--Regular Board Meeting: 8/18/22 6:30PM

--Board Governance Training: October 12 at 5:30 - 7:30PM

 

 

 

 

  
II. Communications 6:49 PM
  A. Public Comments FYI Tricia McClain 5 m
  B. President and Board Report FYI Tricia McClain 5 m
  C. Board Committee Reports FYI Tricia McClain 5 m
   

Governance Committee:  Cecilia Johnston (Chair), Dominic Aguirre, Tricia McClain
Finance Committee:  Tom McNerney (Chair), Tricia McClain
CEO Support and Evaluation Committee: Tricia McClain (Chair), Liz Smiley, Cecilia Johnston
Development Committee: Adam Meyers (Chair), Liz Smiley

  
  D. Parent Liaison Report FYI Tony Biasotti 5 m
  E. Teacher Report FYI Laura Bingham 5 m
  F. Directors' Report FYI Lisa Hildebrand 5 m
   
The Board will hear a report from the Assistant Director and the Executive Director.
  
  G. VCOE Director of Charter School Support and Oversight Report FYI Marlo Hartsuyker 5 m
III. Items Scheduled for Information, Discussion, and/or Action 7:24 PM
  A. COVID Update FYI Lisa Hildebrand 15 m
   
The Board will hear an update about COVID and its impact at VCS.
  
  B. Local Control and Accountability Plan Vote Lisa Hildebrand 20 m
   

Board approval is requested for the 22/23 Local Control and Accountability Plan (LCAP) which includes:

1. LCFF Budget Overview for Parents

2. Supplement to the Annual Updated to the 2021/22 LCAP

3. Plan Summary

4. Engaging Educational Partners

5. Goals and Actions

6. Increased or Improved Services for Foster Youth, English Learners, and Low-income Students

7. Action Tables

8. Instructions

9. Federal Addendum

10. Local Performance Indicator Self-Reflection

  
  C. 2022-23 VCS Adopted Budget Vote Rudy Calasin 20 m
   

Board approval of the attached is requested.

  
  D. 2022-23 VCS Prop 30 Report Vote Rudy Calasin 10 m
   

Board approval of the attached is requested.

  
  E. 2022-23 VCS Salary Schedule Vote Rudy Calasin 20 m
   

Board approval of the attached is requested.

  
  F. Local Agency Executive Compensation Vote Rudy Calasin 5 m
   

The Board will review, discuss and consider approving the Local Agency Executive Compensation. In accordance with SB 1436, the legislative body shall orally report a summary of a recommendation for a final action on the salaries, salary schedules, or compensation paid in form of fringe benefits of a local agency executive, as defined in subdivision (d) of Section 3511.1, during the open meeting in which the final action is to be taken.

  
  G. Certification of Signatures Vote Lisa Hildebrand 5 m
   

Board approval of the attached is requested.

  
  H. Extension of Board Terms Discuss Cecilia Johnston 5 m
   

The following Board members request to extend their Board terms:

* Tom McNerney

* Liz Smiley

* Tricia McClain

* Cecilia Johnston

 

These extensions will be voted on at the regular August, 2022 Board Meeting.

  
  I. UPK Planning and Implementation Grant Program Vote Lisa Hildebrand 10 m
   

Board approval of the attached is requested.

  
  J. Expanded Learning Opportunities Program Plan Discuss Lisa Hildebrand 10 m
   

The Board will hear a presentation of the  Expanded Learning Opportunities Program Plan.

  
IV. Other Business 9:24 PM
  A. Future Topics Discuss Lisa Hildebrand 5 m
   

--AB 361 Resolution for the August Board Meeting.

-- Independent Study Policy Update

  
  B. Board Meeting Check In Discuss Tricia McClain 5 m
   
 2021-22 Annual Goals:
Goal 1: Develop a well-governed organization.-Governance Committee (Recruit diverse board members from the community, review policy for board member fundraising, review/revise annual board survey.)
Goal 2: Students progressing towards the highest level of achievement.
Goal 3. Build financial capacity for a sustainable organization. (Fundraising/Marketing Plan)—Development Committee
  
  C. Motion to go to Closed Session Vote Tricia McClain 40 m
   

Public Employee Performance Evaluation

* Executive Director

  
  D. Return to Regular Session FYI Tricia McClain 5 m
  E. Report of Action Taken in Closed Session FYI Tricia McClain 5 m
V. Closing Items 10:24 PM
  A. Adjourn Meeting Vote Tricia McClain