Final

Ventura Charter School of Arts and Global Education

Regular Board Meeting - March 17, 2022

Date and Time

Thursday March 17, 2022 at 6:30 PM PDT

Location

Public comments may be received at the following link:

 

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INSTRUCTIONS FOR PRESENTATIONS TO THE BOARD BY PARENTS AND THE COMMUNITY
 
The Ventura Charter School of Arts and Global Education (“School”) welcomes your participation at the School’s Board meetings.  The purpose of the public meeting of the Board of Directors (“Board”) is to conduct the affairs of the School in public.  We are pleased that you are in attendance and hope that you will visit these meetings often.  We honor our partners in education.  We recognize that we are a collective group of teachers, parents, students, and community.  We encourage written and verbal communication.  Your participation is vital to the healthy operation of our school.  Our guidelines:
  1. Agendas are available to all audience members at the door to the meeting and online at venturacharterschool.org
  2. “Request to Speak” forms are available to all audience members who wish to speak on any agenda item(s) or under the general category of “Oral Communications”.
  3. “Public Comments" is set aside for members of the audience to address the Board.  However, due to public meeting laws, the Board can only listen to your issue, not respond or take action.  These presentations are limited to five (5) minutes each and total time allotted to non-agenda items that will not exceed thirty (30) minutes.  The Board may give direction to staff to respond to your concern or you may be offered the opinion of returning with a community-requested item.
  4. With regard to items that are on the agenda, you may specify that agenda item on your request form and you will be given an opportunity to speak for up to five (5) minutes when the Board discusses that item.
  5. When addressing the Board, speakers are requested to state their name and affiliation with the School.
  6. Community members may request that a topic related to School business be placed on future agenda in accordance with the guidelines in Board Governance Policy.  Once such an item is properly agendized and publicly noticed, the Board can discuss, respond, and possibly act upon such an item.
  7. In compliance with the Americans with Disabilities Act (ADA) and upon request, the School may furnish reasonable auxiliary aids and services to qualified individuals with disabilities.  Individuals who require appropriate alternative modification of the agenda in order to participate in Board meetings are invited to contact the Director’s office.  To request assistance contact (805) 648-5503.
  8. Public requests for agenda and materials should be directed in writing to the Executive Director at lisa.h@venturacharterschool.us 
  9. Board agendas for regular meetings are posted 72 hours in advance at www.venturacharterschool.org and at 2060 Cameron Street, Ventura, CA  93001.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 6:30 PM
 
Opening Items
 
  A. Call the Meeting to Order   Tricia McClain
  B. Record Attendance and Guests   Tricia McClain
  C. Virtual VCS Board Meeting Vote Tricia McClain 5 m
   

Board approval is requested to conduct the March board meeting virtually in compliance with AB 361.

If there is a state of emergency proclaimed by the Governor, the same suspension of teleconferencing rules apply IF either state or local officials have imposed or recommended measures to promote social distancing or by Board vote finding imminent risk to health or safety of attendees.

  
  D. Mission Statement   Tricia McClain 1 m
   
VCS engages every student in meaningful and supportive learning experiences to grow resilient, educated, and socially intelligent human beings.
  
  E. Approval Minutes for the Regular Board Meeting February 17, 2022. Approve Minutes Tricia McClain 5 m
   

Board approval of the attached is requested.

  
     
  F. Approval of the Agenda Vote Tricia McClain 1 m
  G. Consent Agenda Vote Tricia McClain 5 m
   

--Ratification of attached check register, purchase orders, summary of revenue and expenditures for the month of February, 2022.
--Gifts to School: None
--Credit Cards: LHildebrand: $1,913.94 ; AAragon: $583.82

--Personnel: None


 

  
  H. Upcoming Events   Lisa Hildebrand 2 m
   

--PAC Meeting - April 2022, date TBD @6:30pm via Zoom

--VCS Board Meeting - April 2022, date TBD, @6:30pm 

--700 Forms due from every Board Member by March 31st

--Campout April 20 - 22, 2022 at Steckel Park

 

 

 

 

  
II. Communications 6:49 PM
  A. Public Comments FYI Tricia McClain 5 m
  B. President and Board Report FYI Tricia McClain 5 m
  C. Board Committee Reports FYI Tricia McClain 5 m
   

Governance Committee:  Cecilia Johnston (Chair), Dominic Aguirre, Tricia McClain
Finance Committee:  Tom McNerney (Chair), Tricia McClain
CEO Support and Evaluation Committee: Tricia McClain (Chair), Liz Smiley, Cecilia Johnston
Development Committee: Adam Meyers (Chair), Liz Smiley

  
  D. Parent Liaison Report FYI Tony Biasotti 5 m
  E. Teacher Report FYI Laura Bingham 5 m
  F. Directors' Report FYI Lisa Hildebrand 5 m
   
The Board will hear a report from the Assistant Director and the Executive Director.
  
  G. VCOE Director of Charter School Support and Oversight Report FYI Marlo Hartsuyker 5 m
III. Items Scheduled for Information, Discussion, and/or Action 7:24 PM
  A. COVID Update FYI Lisa Hildebrand 15 m
   
The Board will hear an update about COVID and its impact at VCS.
  
  B. VCS Safety Plan Vote Lisa Hildebrand 10 m
   

Board approval is requested for the VCS Comprehensive School Safety Plan which the school Safety Committee and PAC reviewed and discussed; several typos were corrected.

  
  C. Board Committee Membership Vote Tricia McClain 10 m
   

Board discussion and decision is requested to update Board Committee membership.

  
  D. Board Meeting Dates for the Remainder of the 2021-2022 School Year Vote Tricia McClain 10 m
   

Board discussion and decision regarding Board Meeting dates for April, May and June, 2022.

  
IV. Other Business 8:09 PM
  A. Future Topics Discuss Lisa Hildebrand 5 m
   

--Item 1:  AB 361 Resolution for the April Board Meeting.

 

  
  B. Board Meeting Check In Discuss Tricia McClain 5 m
   
 2021-22 Annual Goals:
Goal 1: Develop a well-governed organization.-Governance Committee (Recruit diverse board members from the community, review policy for board member fundraising, review/revise annual board survey.)
Goal 2: Students progressing towards the highest level of achievement.
Goal 3. Build financial capacity for a sustainable organization. (Fundraising/Marketing Plan)—Development Committee
  
V. Closing Items 8:19 PM
  A. Adjourn Meeting Vote Tricia McClain